Front Desk Administrative Receptionist

Lifemark Health Group; Edmonton; On-site; CAD 21,000 - 30,000; Part time

Job summary

Lifemark Physiotherapy Manchester Square, Edmonton, is seeking an Administrative Receptionist to join our Lifemark Health Group clinic.

You will be the first point of contact, handling intake, appointment coordination, billing, and general administrative support with a friendly, professional demeanor.

Qualifications

• High School Diploma or equivalent.
• Preferably 1–3 years experience in a private clinic setting.
• Excellent communication and interpersonal skills.
• Computer savvy and data entry skills are an asset.
• Flexible and adaptable to change.

Responsibilities

• Answer telephone calls, greet patients and visitors, and provide excellent customer service.
• Coordinate detailed intake of information on patient visits and throughout treatment plan.
• Assist patients with completing paperwork at the clinic.
• Coordinate scheduling of patient appointments and maintain patient medical records.
• Collect payment at time of service.
• Track coverage for funding streams to ensure approval.
• Complete data entry and billing.
• Coordinate courier packages and process emails, mail and faxes.
• Provide administrative support to the Care Coordinator Manager and Clinic Director.

Skills

Excellent communication

Interpersonal skills

Data entry

Multi-tasking

Customer service

Education

High School Diploma

Medical Office Administration education asset

Tools

Data entry software

Job description

Front Desk Administrative Receptionist - Lifemark Physiotherapy Edmonton Manchester Square

Status: Permanent Part-Time

Anticipated Work Schedule:

Monday From: 16:00:00 To: 21:00:00

Tuesday From: 16:00:00 To: 21:00:00

Wednesday From: 16:00:00 To: 21:00:00

Thursday From: 16:00:00 To: 21:00:00

Location:

100th Avenue, Edmonton, AB

Are you passionate and dedicated to making a positive impact on people’s health and wellness? Do you thrive on having the satisfaction of being on a driven team of industry experts and building a reputation for being one of the best in the industry with exceptional standards of work and quality? If so, come and join us as a Administrative Receptionist (Care Coordinator) at Lifemark Physiotherapy Manchester Square, a Lifemark Health Group clinic, Canada’s premier, largest, and most comprehensive healthcare management organization. We believe when you move better, you feel better. This is at the heart of everything we do, and we are seeking an Administrative Receptionist who shares this same philosophy.

At Lifemark, we walk the talk of our company Core Values: "We have fun", "We strive for simplicity","We trust each other to do the right thing", "We go the extra kilometre" and "We belong here".

The Administrative Receptionist is responsible for fostering a strong relationship between the clinic and its customers, including patients, staff, funders and referral sources. This is achieved by efficiently providing administrative support and coordinating clinic activity with friendly, enthusiastic and professional service with all patients, team members and external customers. The Administrative Receptionist is responsible for all aspects of patient intake, data entry, answering the phone, outbound calling, receiving faxes and emails, as well as invoicing and payments.

Why Lifemark?

• Opportunity to work with a multi-disciplinary team of clinicians and the satisfaction of being on a driven team
• Supportive and collaborative administrative team
• Positive and comforting work environment
• Pathways for management and corporate leadership
• Nationally recognized brand with a strong digital presence

Primary Responsibilities:

• Answer telephone calls, greet patients and visitors upon arrival, and provide excellent customer service for all questions or concerns
• Coordinate a detailed and accurate intake of information on the patient's first visit to the clinic and throughout their treatment plan
• Assist patients with completing paperwork at the clinic to avoid errors and inaccurate information
• Coordinate scheduling of patient appointments and maintain the patient’s medical record
• Collect payment at time of service
• Track coverage for all funding streams to ensure approval
• Complete data entry and billing
• Coordinate courier packages (in or outgoing) and process incoming and outgoing email, mail and faxes
• Provide administrative support to the Care Coordinator Manager and Clinic Director

Qualifications & Core Competencies:

• High School Diploma, G.E.D. or equivalent
• High degree of organizational and multi-tasking skills in a busy and fast-paced work environment
• Preferably with 1-3 years work experience in a private clinic setting
• Excellent communication and interpersonal skills
• Computer savvy and data entry skills in a physiotherapy clinic setting will be an asset but not required
• Flexible and adaptable to change
• Ability to hit the ground running with minimum supervision
• Post secondary education in Medical Office Administration or related field considered an asset

Inclusion

We are committed to creating an inclusive environment where people from all backgrounds can thrive. Improving inclusion and equity is a collective responsibility. Lifemark promotes equal employment opportunities for all job applicants, including but not limited to those self-identifying as a member of the employment equity groups: Indigenous peoples, Newcomers to Canada, Women, and Visible minorities.

Accommodation

Accommodations are available on request for all candidates taking part in any aspect of the recruitment and selection process. Email us at talent @lifemark.ca