MISC 26/27 - 13: Human Resource Services Assistant (Full Time)

Greater St. Albert Catholic Schools; St. Albert; On-site; CAD 42,000 - 54,000; Full time

Job summary

Greater St. Albert Catholic Schools invites applications for a Division Services Centre position: Human Resource Services Assistant. The role supports day-to-day HR operations, recruitment, onboarding, data entry, and benefits processing.

Under supervision, you will assist with postings, candidate screening, and preparation of materials for events. Experience with HR software and Microsoft Office is expected; familiarity with PowerSchool Atrieve and Apply to Education is an asset.

Qualifications

• Post-secondary education and/or experience in human resources/administration preferred.
• Experience with human resources software is an asset (PowerSchool Atrieve; Apply to Education).
• Proficiency with Microsoft Office (PC and Mac) and Google suite.

Responsibilities

• Assist with recruitment by preparing postings for vacancies and posting requirements.
• Facilitate applications through Apply to Education and support administrators during the selection process.
• Assist with onboarding and data entry into PowerSchool Atrieve and Alberta School Employee Benefits Plan.
• Enter data for new and existing assignments in PowerSchool Atrieve.
• Organize recruitment fairs and prepare materials for events.
• Monitor substitute rosters and coordinate recruitment as needed.
• Provide training and coaching for Apply to Education and online absence systems.
• Process benefit enrolments and changes for the Alberta School Employee Benefit Plan.
• Support division personnel functions and school business operations as assigned.

Skills

HR software

PowerSchool Atrieve

Apply to Education

Microsoft Office

Google Suite

Education

Post-secondary education in HR/administration

Job description

Division Services Centre

Human Resource Services Assistant

Full Time (35 hours per week) – 10 months per year

Greater St. Albert Catholic Schools is located on the original lands of the Cree, those of Treaty 6, and on the homeland of the Métis nation. The Division is honoured and proud to serve the students and families of Legal, Morinville, St. Albert, Alexander First Nation and parts of Sturgeon County by providing a welcoming, Christ-centered learning community, where we awaken the hearts and minds of students while educating and nurturing each to learn, live fully and serve others. Greater St. Albert Catholic Schools is strongly committed to building a diverse, equitable, and inclusive community that is welcoming to all. We encourage applications from all qualified candidates.

Position: Under the direction of the Human Resource Services Manager and the Assistant Superintendent of Human Resource Services, the Human Resource Services Assistant will perform duties associated with the day to day operations of the Human Resource Services Department.

Duties to Commence: As soon as possible

Qualifications and Duties:

• Committed to being a model and witness to Christ-centered education values and beliefs.
• Apply foundational knowledge about First Nations, Métis and Inuit for the benefit of all students, and support the Division's goals towards advancing Truth and Reconciliation.
• Post-secondary education and/or experience in human resources/administration preferred. Applicant should be a proven learner.
• Experience with human resources software an asset (example: PowerSchool Atrieve, Apply to Education) as well as high proficiency with Microsoft Office (PC and Mac platforms) and the Google suite of apps.
• Under the direct supervision of the Human Resource Services Manager, the Human Resource Services Assistant will work to facilitate school business operations and division personnel functions as assigned. Duties include:
• Assist with recruitment by preparing postings for vacancies as required, including internal and external advertising requirements. Facilitate applications through Apply to Education, providing support to the administrators during the selection process including reference checks as needed.
• Field inquires online, by telephone and in person from applicants and prospective applicants to the division.
• Assist with employee onboarding and data entry into both PowerSchool Atrieve and Alberta School Employee Benefits Plan.
• Assist with the set up and changes to new and existing assignments by entering data into PowerSchool Atrieve.
• Assist with the organization of recruitment fairs including the preparation of necessary materials for the events.
• Assist with monitoring the substitute teacher/support rosters and coordinate recruitment as needed, ensuring that new staff provide the necessary documentation.
• Assist with training for the Apply to Education website as needed as well as the online absence system through PowerSchool Atrieve, providing coaching to new staff and liaising with school personnel as necessary.
• Process benefit enrolments and changes with Albert School Employee Benefit Plan.
• Monitor unfilled absences daily and provide support to schools when needed.
• Assist with absence entry corrections and tasks.
• Assist the Superintendent's office with the organization and tracking of the Long Service Awards, Excellence in Teaching awards, etc.
• Support the Human Resource Services Manager or the Assistant Superintendent of Human Resource Services with other related duties as assigned.

For more information please contact:

Jennifer Witter

Human Resource Services Manager

Phone: [phone]

Email: [e-mail]