Ministry & Community Coordinator

Focus on the Family Canada; City of Langley; On-site; CAD 47,000 - 52,000; Full time

Benefits offered by this job

Generous paid time off

Extended health benefits

Employee Assistance Program (EAP)

Staff store discount

RRSP matching after 1 year

Job summary

Focus on the Family Canada in Langley, BC is hiring a Ministry & Community Coordinator to support the Ministry & Community Engagement department. You will manage retreat registrations, coordinate volunteers, and assist ministry initiatives while ensuring smooth administration for an impact-driven program.

The role requires 3+ years of admin and events experience, work in a faith-based nonprofit, and occasional evenings and weekends for events. Some travel up to 10% is possible.

Qualifications

• 3+ years of proven administration, program coordination, events, and ministry support experience.
• Experience coordinating multiple projects, deadlines, and stakeholders simultaneously.
• Experience maintaining databases such as volunteer management systems and records.
• Experience supporting volunteer programs, events, registrations, or participant services is an asset.
• Experience working in a ministry, church, nonprofit, or mission-driven environment is preferred.

Responsibilities

• Departmental Administration & Project Coordination (40%) – support the execution of departmental projects, ministry initiatives, and internal operations with strong organization, coordination, reporting, and follow-through.
• Retreat Registration & Participant Support (30%) – manage registrations and communications for Ministry Leaders Retreats with professionalism and attention to detail.
• Volunteer Program Administration (20%) – support Focus Canada’s volunteer engagement program by maintaining systems, coordinating activities, and supporting growth and retention.
• Ministry Initiatives and Event Support (10%) – assist conferences, ministry events, church engagement activities, sponsored events, and departmental initiatives through planning and logistics.

Skills

Administration

Event coordination

Volunteer program management

Multitasking

Database management

Stakeholder communication

Education

Post-secondary education in business/office administration, events, nonprofit administration, communications, ministry

Tools

Microsoft Office

Registration systems

Volunteer management platforms

Job description

Position: Ministry & Community Coordinator

Department: Ministry & Community Engagement

Term: Permanent Full Time (40 hours/week)

Reports to: Director, Ministry & Community Engagement

Location: Langley, BC

Salary range: $47,000 - $52,000 per annum

About Us

Focus on the Family Canada is a Christian not‑for‑profit dedicated to helping families thrive since 1983. Through our programs, resources, and initiatives, we support individuals and families in navigating life's challenges with faith, resilience, and love. Rooted in biblical values, we believe in fostering strong, healthy relationships and empowering communities through compassionate and faith‑based support. Learn more at www.focusonthefamily.ca

About the Opportunity

The Ministry & Community Engagement department advances Focus on the Family Canada’s mission by strengthening relationships with churches, denominations, ministry networks, pastors, volunteers, and ministry leaders across Canada. The department promotes Focus Canada’s resources, supports clergy and ministry leaders through care‑based initiatives, and oversees retreat ministries that provide renewal, refreshment, and pastoral care.

Under the umbrella of Ministry and Community Engagement, the Kerith Retreats ministry provides focused retreat experiences grounded in biblical principles designed to renew and refresh pastors, ministry couples, and Christian leaders through personalized care, group sessions, spiritual encouragement, hospitality, and a restful retreat environment.

The Ministry & Community Coordinator plays a vital role in supporting the Ministry & Community Engagement department through exceptional administrative, coordination, and operational support. The Coordinator ensures retreat registrations, volunteer administration, departmental projects, ministry initiatives, and operational systems are delivered accurately, efficiently, and professionally while supporting positive experiences for retreat participants, volunteers, ministry leaders, and internal stakeholders.

The successful candidate is highly organized, detail‑oriented, service‑minded, and enjoys coordinating multiple priorities while supporting meaningful ministry outcomes. Some travel may be required (up to 10%) and occasional evenings and weekends may be necessary for ministry events and retreats.

Responsibilities

• Departmental Administration & Project Coordination (40%) – support the effective execution of departmental projects, ministry initiatives, strategic priorities, and internal operations by ensuring strong administrative organization, coordination, reporting, and follow‑through.
• Retreat Registration & Participant Support (30%) – deliver a positive and seamless participant experience through professional and excellent administration of Ministry Leaders Retreat registrations and participant communications.
• Volunteer Program Administration (20%) – provide administrative leadership and support for Focus Canada’s volunteer engagement program (Impact Teams) by maintaining systems, coordinating volunteer activities, and supporting volunteer growth and retention.
• Ministry Initiatives and Event Support (10%) – support conferences, ministry events, church engagement activities, sponsored events, and departmental initiatives through planning, logistics coordination, administration, and follow‑up.

Success Looks Like

• Well‑coordinated projects and administrative processes.
• Accurate project documentation, records, and supporting materials such as tracking of departmental expenses, invoices, purchase requests, and budget information.
• Effective meeting, schedule, and project coordination.
• Timely completion of assigned departmental priorities.
• Accurate and timely retreat registrations and participant records (currently on Zanda).
• Responsive communication with retreat participants.
• High participant satisfaction with the registration process.
• Accurate volunteer records and reporting (currently on TimeCounts).
• Timely volunteer communication and support.
• Effective recruitment, screening, onboarding, and engagement processes.
• Strong volunteer participation and retention.
• Well‑organized ministry events and initiatives.
• Effective stakeholder communication and coordination.
• Timely completion of event administration and reporting.

Benefits

• Be part of a mission‑driven team that makes a tangible difference in the lives of families.
• Work in an organization that prioritizes faith, social responsibility, and holistic family support.
• Enjoy a collaborative and supportive work environment with opportunities for professional growth.
• Enjoy generous paid time off and leave to ensure you have time to recharge.
• Comprehensive extended health benefits to promote physical and mental well‑being.
• Provision of Employee Assistance Program (EAP) including counseling to support mental health.
• Enjoy store discount for staff on all Focus on the Family resources and materials.
• RRSP matching starting at 5% after a year of continuous employment to help plan your financial future.

About You

• A deep commitment to the mission, vision, and values of Focus on the Family Canada.
• Post‑secondary education in business administration, office administration, event management, nonprofit administration, communications, ministry, or a related field.
• 3+ years of proven experience in administration, program coordination, events, and ministry support in a multitasking environment.
• Experience coordinating multiple projects, deadlines, and stakeholders simultaneously.
• Experience maintaining databases such as volunteer management systems, records, and operational systems.
• Experience supporting volunteer programs, events, registrations, or participant services is an asset.
• Experience working within a ministry, church, nonprofit, or mission‑driven environment is preferred.
• Experience using Microsoft Office applications, databases, registration systems, or volunteer management platforms.
• Desire to empower others and spiritually uphold those volunteering their skills and abilities to the ministry.
• Willingness to work some evenings and weekends as required for event promotion and execution.
• Must hold a valid driver’s license.
• Team player, willing to be flexible during busy season to succeed as a team.

Other Requirements

This role requires an individual who is able to sign and adhere to our Christian Foundations and Standards.

Closing

We thank everyone for their interest in this role. To better manage our resources, please note that only shortlisted candidates will be contacted for next steps. Please visit our careers page to see more job opportunities.