Ministry Administrator

The Gideons International In Canada - ShareWord Global (TGIC / SWG); Guelph; Hybrid; CAD 42,000 - 58,000; Full time

Benefits offered by this job

Competitive compensation

Job summary

ShareWord Global is seeking a Ministry Administrator to support GO Trips, GCP Administration, and general ministry tasks in a hybrid role in Canada. The successful candidate will coordinate applications, track donations, and liaise with in-country partners while ensuring accurate record-keeping in Raiser's Edge and standard office suites.

Ideal applicants bring 1–4 years in administration or project management, a vibrant faith, and strong English communication.

Qualifications

• A vibrant faith, evident to all through a character which reflects Christ.
• Exceptional command of English, including grammar, punctuation, and spelling.
• Ability to multi-task and work in a fast-paced environment.
• 1–4 years experience or greater in administration and/or project management.

Responsibilities

• Coordinate the GO Trips applications and selection processes.
• Manage the church database and donations; process events and attendance.
• Coordinate events in Canada and the USA and manage trainer calendars.
• Provide regular communication with partners and staff to ensure events stay on track.
• Assist the ministry director with related duties and prepare training materials.

Skills

English proficiency

Multi-tasking

Independent worker

Teamwork

Project management

Education

Post-secondary education in a relevant field

Tools

Raiser's Edge

Blackbaud

Microsoft Office

Job description

WHO WE ARE

Our roots stretch back to 1911, when we were founded in Canada as an evangelism and Scripture distribution ministry led by a national membership of volunteers. Over the decades our ministry has broadened to inviting women and men of all vocations to share the gospel with innovative new Scripture resources alongside local church partners. In 2015, ShareWord Global was launched to help expand the work in more regions within Canada and around the world.

ShareWord Global (SWG) is a ministry committed to engaging the global Church to do one simple thing: go! Our mission is to ignite and fuel a passion in people's hearts to share the gospel-training and equipping them, as a community of believers, to effectively introduce people to Jesus through God's Word. SWG fuels the movement to "go!" and reach more people with the gospel through relational evangelism and training, innovative Scripture resources, and by partnering with local churches worldwide.

WHAT WE DO

Through partnerships with local church and other like-minded ministries, we equip Christians of all nations with evangelism training and Scripture materials, so they can feel more empowered to share the gospel in their communities. We ignite and fuel a passion in people's hearts to share the gospel as a community of believers. Because together, we can tell the world.

OUR MISSION

We are committed to growing a community of Christians, unleashed to share the Good News of Jesus Christ through a combination of training, Scripture resources, and outreach opportunities.

OUR VISION

Until the Good News that was shared with us, is shared with all.

THE OPPORTUNITY

The Ministry Administrator provides support to approved strategic and operational plans and activities for the areas of Gospel Outreach (GO) Trips and our Global Church Program (GCP). With your support, we’ll see the ministry of ShareWord Global grow and strengthen. Ultimately accountable for the successful completion of GO Trips and smooth administrative processes of our Church Partnership program, the Ministry Administrator is to accomplish their goals by working collaboratively will the ministry division, in addition to the greater staff and volunteer teams.

Reports to:Director of Ministry/VP of Ministry

Term:Full time

Location:Hybrid

Vacancy Status: Open

The use of AI technology is not being used in the hiring process.

KEY RESPONSIBILITIES

GO Trips (45%)

• Coordinate the Application and Selection processes
• Monitor and update Forms, Waivers and any selection and processes as regulations and legislation changes (i.e., Police Record Checks, travel advisories, Visas and immunizations, etc.)
• Manage flight, insurance and travel accommodations in collaboration with designated travel agency and SWG’s leadership
• Liaise with the in-country host or SWG’s Regional Manager to arrange hotel accommodations for all GO Trip team participants
• Ongoing communication and coordination with in-country Regional Manager, volunteer GO trip leaders, and relevant Canada-based staff and GO Trip Participants to trouble shoot any challenges or problems that arise in the preparation and planning of the trips. Also act as SWG’s ambassador and answer questions about the GO Trips
• Reconciling donations per Participant and GO Trip, including preparing invoices as needed and maintaining accurate Raiser’s Edge (Blackbaud) donations and GO Trip "Event Records"
• Work with appropriate Head Office and field staff in MarCom, field staff, finance teams, and gift processing to ensure all GO trip participants (or potential participants) are brought along with all GO trips plans and promotions including recruitment, marketing and finance
• Support the collating of trip stories alongside the team based on the needs of the communication department
• Assist in any other tasks regarding administration of GO trips and other ministry "special" trips (i.e., Major Donors, Set-up)
• Create, review, and/or rewrite of training materials and/or policies and procedures related to GO Trips as needed
• Support in the development and execution of the strategy for the recruitment of GO Team participants.
• Develop strategy and processes to identify GO Team Trip Leaders and build a database of trained and qualified Trip Leaders.
• Support the implementation of a training program for GO Team Trip Leaders and oversee ongoing Trip Leader training.
• Liaise with partner organizations in the execution of collaborative GO Team trip initiatives, including the arrangement of travel and execution of trip logistics.
• Develop and implement a GO Teams trip report that captures all the information required for the Global Church Database
• Manage and monitor International Trip Schedule on all platforms.
• Research the EAN region and countries within that region that have been assigned to you, to support strategic decision-making
• Other related duties as assigned
  

GCP Administration (45%)

• Data Entry
  • Manage the church database, ensuring Church Partners' data is kept current.
  • Add new churches to the database
  • Processing donations from churches
  • Inputting attendance for all Discovery and Ignite events.
  • Creating new constituents in the database.
  • Cost tracking all event materials that are being sent out to each event.
• Event Coordinator
  • Coordinating all events happening in Both Canada and USA
  • Managing the Ignite trainer's calendar.
  • Coordinating with key stakeholders to ensure all the event needs are met in preparation, during and after events.
  • Manage the backend process for Discovery Events and Ignite events, including:
    • Creating Events in the Database
    • You are the go-between for churches signing up for Discovery and Ignite events.
    • Verifying churches credentials
    • Adding Attendance
• Customer Service
  • Communicating with Church partners
  • Communicating regularly with key staff to ensure events are on track.
  • Communicating with trainers about upcoming events.
    
• Other
  • Create event packages and ensure all pieces are together to be shipped to churches

General Ministry Support (10%)

• Assist the ministry director as needed with anything related to the ministry
• All other duties as assigned

QUALIFICATIONS & SKILLS

• A vibrant faith, evident to all through a character which reflects Christ.
• Possesses a deep appreciation for God's Word and a passion to see the gospel be shared with the world
• Able to multi-task and work in fast paced environment
• Exceptional command of English, including grammar, punctuation, and spelling
• Ability to work well independently as well as part of a collaborative, cross-departmental team
• Thrive in supporting many projects at once, while ensuring excellence in all
• 1-4 years experience or greater in administration and/or project management

ASSETS

• A working knowledge of all Microsoft Office and Apple products (Google Drive,MS Word and Excel)
• Strong organizational and coordination skills with experience in managing and coordinating detail
• Experience working a non-for-profit, charitable organization, or church
• Experience with Blackbaud and Raisers Edge products
• Completedpost-secondary education in a relevant field

• Knowledge of project and event coordination and administration
• Experience working with/in churches and denominations
• 2nd language preferable

ShareWord Global is an evangelical Christian ministry, dedicated to sharing the Word of God with the world. As a Christian evangelical ministry, the person in this role must demonstrate a personal commitment to Jesus Christ and identify with our Mission and Statement of Faith.

As a representative of the Christian principals of ShareWord Global in internal and external interactions, the person in this role commits to forsake what the Scripture describes as sin and embrace what the Scripture describes as obedience in accordance with our Standard of Conduct.

We offer a competitive compensation package and benefits.

All applicants are welcome.

ShareWord Global is committed to ensuring equal access and participation for people with disabilities.

We sincerely thank all those who apply, however only those considered for an interview will be contacted.