Administrative Coordinator

Clachurch; Maple Ridge; On-site; CAD 27,000 - 32,000; Full time

Job summary

Christian Life Assembly — Maple Ridge Campus is seeking an organized Administrative Coordinator to support day-to-day ministry activities, staff, volunteers and guests. This role focuses on welcoming visitors, coordinating events, and maintaining accurate records while protecting confidentiality.

The position also supports Sunday morning activities, Planning Center workflows, and campus communications to foster connection and care within the church community.

Qualifications

• Strong administrative and organizational abilities are required.
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Responsibilities

• Welcome and assist visitors, answer calls, emails, and inquiries.
• Schedule and coordinate campus events, bookings, and activities.
• Coordinate baptisms with Care Pastor and Admin Assistant and prepare certificates.
• Assist with event administration, registrations, communications, and special projects.
• Maintain campus online calendar and reflect accurate events and bookings.
• Create and distribute monthly volunteer information sheets for Sunday teams.
• Maintain organized files, templates, and ministry documents.
• Handle confidential pastoral, financial and personnel information with discretion.
• Attend weekly staff meetings, record minutes, and maintain files.
• Provide supervision and coaching for maintenance staff.
• Support ministry leaders with Planning Center and Church Center training.
• Compile weekly attendance reports for Finance.
• Serve as primary campus contact for facility inquiries from renters like Chrysta Academy.

Skills

Administrative skills

Organizational skills

Guest service mindset

Clear communication

Discretion & confidentiality

Problem-solving

Volunteer oversight

Education

Grade 12

Additional admin/computer/theology training

Tools

Planning Center

Church Center

Hubdoc

Microsoft Office

Job description

Christian Life Assembly is seeking an organized, welcoming, and ministry-minded Administrative Coordinator to support the Maple Ridge Campus Ministry Team. This role serves as the primary administrative presence at the campus, ensuring the smooth operation of day-to-day ministry activities while providing excellent support to staff, volunteers, and guests. The position also includes assisting on Sunday mornings and helping create an environment where people feel connected and cared for.

Salary Range:
$27,000 - $31,500
Key Responsibilities

General Administration

• Welcome and assist visitors, answer telephone calls, emails, and general inquiries.
• Schedule and coordinate campus events, room bookings, and ministry activities.
• Coordinate water baptisms alongside the Care Pastor and Administrative Assistant, including preparing baptism certificates.
• Assist the pastoral team with event administration, Planning Center registrations, communication requests, special projects, and other administrative needs.
• Maintain the campus online calendar, ensuring events, bookings, and ministry activities remain accurate and current.
• Create and distribute a monthly Connect Desk Information Sheet for Sunday volunteers.
• Maintain organized administrative files, records, templates, and ministry documentation.
• Handle confidential pastoral, financial, personnel, and congregational information with discretion.
• Attend weekly staff meetings, record minutes, and maintain the campus staff meeting files.
• Provide supervision, coaching, and performance reviews for the Maintenance position.
• Support ministry leaders and volunteers with Planning Center and Church Center, including training and administrative assistance.
• Compile weekly auditorium attendance reports for submission to the Finance Department.
• Serve as the primary campus contact for facility-related inquiries from building tenants, including Kids By Design and Chrysta Academy.
  

Guest Connections & Follow-Up

• Process Connection Cards and provide initial follow-up through email and telephone.
• Maintain Planning Center databases and workflows.
• Follow up with first-time guests, prayer requests, Life Group inquiries, water baptisms, and child dedications.
• Forward pastoral care needs to the appropriate campus pastors.
• Ensure guests and attendees receive timely and ongoing communication.
  

Campus Operations & Volunteer Coordination

• Order and maintain office, hospitality, communion, ministry, event, and maintenance supplies.
• Coordinate volunteer scheduling and administrative logistics for seasonal events including Christmas, Easter, Mother's Day, Father's Day, Remembrance Day, and other campus celebrations.
• Assist with hospitality, volunteer coordination, and logistical support for campus ministries and events.
• Coordinate building maintenance requests with the Maple Ridge Maintenance Team.
  
• Submit volunteer and ministry receipts through Hubdoc.
• Process invoices, bills, and service payments accurately and on time.
• Maintain organized financial records and campus finance documentation.
• Liaise with long-term renters including Chrysta Academy and Kids By Design.
• Coordinate external rental inquiries, prepare quotes, and issue rental agreements.
• Ensure weekly offerings are delivered to the Langley Campus.
  

Qualifications & Skills

We're looking for someone who:

• Has strong administrative and organizational skills.
• Enjoys serving people and helping others connect within the church community.
• Communicates clearly, both verbally and in writing.
• Can effectively prioritize multiple tasks while maintaining attention to detail.
• Demonstrates professionalism, discretion, and confidentiality.
• Is comfortable using computers and office software.
• Has basic accounting knowledge.
• Can work independently while collaborating effectively with staff and volunteers.
• Remains calm, flexible, and productive in a fast-paced environment.
• Possesses strong problem-solving and critical-thinking skills.
• Is able to provide guidance and oversight to volunteers and junior staff when needed.
  

Successful candidates will demonstrate:

Spiritual Focus

A growing and authentic Christian faith.

Commitment to CLA's Mission

Joining God in transforming our lives, neighbourhoods, nation and world.

By actively participating in CLA's four ministry priorities:

• Gather – Regularly attend Sunday services.
• Grow – Develop a meaningful relationship with God and others.
• Serve – Use your gifts and abilities to serve.
• Go – Share your faith through love and good works.
  

Additional Qualities

• A servant-hearted attitude.
• Strong teamwork and collaboration.
• Adaptability and flexibility.
• Sound judgment and problem-solving abilities.
  

Qualifications

• Grade 12 graduation.
• Additional training in administration, computers, clerical studies, or theology is considered an asset.
• One to three years of related ministry, administrative, or clerical experience, or an equivalent combination of education and experience.
  

Please Note: This job description outlines the primary responsibilities of the position and is not intended to be an exhaustive list of all duties that may be assigned from time to time.