Medical Secretary / Receptionist

Dr Roula Toubassy; Northeastern Ontario; On-site; CAD 30,000 - 60,000; Part time

Job summary

A local medical clinic in Northeastern Ontario seeks a part-time Medical Secretary who may transition to full-time. The role involves greeting patients, scheduling appointments, managing clinical notes, and maintaining patient records. Ideal candidates should have prior experience in a medical office, preferably in an OB/GYN setting, with strong organizational and communication skills. Proficiency in EMR systems is essential, with training provided during a probationary period.

Qualifications

• Previous experience in a medical office, preferably an OB/GYN or women's health clinic.
• Proficiency with computers and EMR systems.
• Ability to work efficiently in a fast-paced clinical environment.

Responsibilities

• Greet and assist patients in a respectful manner.
• Schedule and manage appointments following clinic protocols.
• Maintain accurate patient documentation in the EMR system.

Skills

Organized

Patient-focused

Strong communication

Strong organizational skills

Ability to work well within a team

Tools

Accuro

Ocean

Meditech Expanse

Job description

Medical Secretary – OB/GYN Clinic (Part-Time with Potential for Full-Time)

We are seeking an experienced, organized, and patient-focused individual to join our OB/GYN clinic as a Medical Secretary, starting part-time with the potential to transition to full-time.

Work Schedule

• Hours: 7:30 AM – 4:30 PM
• Start with 3 days per week, with the possibility of increasing to up to 5 days per week
• Position to begin as soon as the right candidate is identified

Key Responsibilities

• Greet and assist patients in a respectful, confidential, and professional manner
• Schedule, reschedule, and cancel gynecology and obstetrics appointments in accordance with clinic protocols
• Manage faxing, filing, photocopying, and general front-desk administrative duties
• Prepare, organize, and manage clinical notes, consultation letters, and referral requests
• Ensure all new and follow-up appointments (including prenatal and postoperative visits) are booked appropriately
• Coordinate and organize bookings with the hospital, including operating room (OR) time, hospital-based clinic appointments, and related patient scheduling
• Liaise with hospital booking offices, nursing units, and administrative staff as required
• Maintain accurate and up-to-date patient demographics and documentation within the EMR system

Qualifications

• Previous experience in a medical office, preferably an OB/GYN or women’s health clinic
• Proficiency with computers and EMR apellido
• Experience with Accuro, Ocean, Meditech Expanse is a strong asset
• Ability to work efficiently in a fast-paced clinical environment
• Strong communication and organizational skills
• Ability to work well within a team and accept constructive feedback
• French-speaking is an asset but not required

Training

• Job-specific training will be provided during a 2-month probationary period, including EMR use, clinic workflows, and basic equipment sterilization as requiredOperacion

Compensation

• Job Type: Part-time (with potential for full-time)
• Pay: Starting from $21. intrcoh per hour

Only applicants who meet the requirements will be contacted.

Job Type: Part-time
Pay: From $21.00 per hour
Work Location: In person