Medical Secretary, Laboratory Services

St. Thomas Elgin General Hospital; St. Thomas; On-site; CAD 42,000 - 60,000; Full time

Benefits offered by this job

HOOPP

Vacation & Benefits

Training & Development

Wellness program

Gym access

Walking track

Job summary

St. Thomas Elgin General Hospital is seeking a Medical Secretary to support the Laboratory Services Pathology team.

The role involves medical transcription, specimen preparation, and coordinating communication between Pathologists and the department, with attention to accuracy and timeliness. Responsibilities include managing reception duties, utilizing Cerner, Powerchart and Microsoft Office to maintain records, shipping logs, and information flow within the interprofessional team, while

Qualifications

• Medical Office Administration/Health Care Office Administration certificate required.
• At least one year of Medical Secretary experience in the last three years.
• Knowledge of medical terminology.
• Strong communication and interpersonal skills, including telephone etiquette and organization.

Responsibilities

• Provide clerical, secretarial, reception and admin support to Laboratory Services Pathology.
• Transcribe medical reports (surgical pathology, autopsy) and manage specimen transport preparation.
• Support Pathologists and Pathology staff; manage shipping logs and data accuracy.
• Coordinate information flow and maintain security and confidentiality.

Skills

Effective communication

Organizational skills

Multitasking

Professional telephone etiquette

Education

Medical Office Administration certificate

Tools

Cerner

PowerChart

Microsoft Office

Outlook

Electronic Patient Record

Job description

Posting Dates: October 16, 2026 to October 22, 2026

At STEGH, we are committed to providing exceptional patient care and improving the health of our community. Our Hospital is a dynamic environment where teamwork and compassion are at the forefront of everything we do.

WHAT YOU WILL BE DOING:

The medical secretary is responsible for all clerical, secretarial, reception, and administrative support to the Laboratory Services Pathology department.

Duties include Medical Transcription of surgical pathology reports, autopsy reports and correspondence; preparation of specimens for transport; administrative support to Pathologists and Pathology Department; retrieval and package of surgical pathology slides and blocks for transfer to various other facilities; maintaining accurate shipping log of specimens and ensuring the accuracy of information communicated from Pathology dept.

WHAT YOU MUST HAVE:

• Medical Office Administration/Health Care Office Administration certificate required


• At least one (1) year experience within the last three (3) years of Medical Secretary experience


• Knowledge of medical terminology


• Demonstrated effective communication and interpersonal skills, including excellent telephone etiquette and organizational skills


• Proven ability to work in a fast-paced, multi-task environment with minimal supervision utilizing effective organizational and problem-solving skills;


• Ability to adapt and work within a constantly changing environment.


• Demonstrated computer knowledge and skills (Electronic Patient Record, Cerner, Powerchart, Microsoft Office, Outlook, and Internet/Intranet Usage).


• Demonstrated ability to seek, explore and implement continuous improvement opportunities relating to office efficiencies in conjunction with the interprofessional team


• Demonstrated ability to attend work on a regular basis as per the STEGH Attendance Management Policy


• Demonstrates a fit with STEGH values

WHAT WE PREFER YOU HAVE:

• Crucial Conversations training or willing to obtain


• Lean Yellow Belt training

HOURS:

Must be able to meet the availability and non-availability requirements outlined in the OPSEU Clerical Collective Agreement.

WHAT'S IN IT FOR YOU?

• Health Care of Ontario Pension Plan (HOOPP)


• Full Time Status: Paid vacation and a comprehensive benefits plan


• Part Time Status: Percentage of earnings in lieu of vacation/benefits


• Training and development opportunities


• Access to our Health and Wellness 360 Program including an onsite social worker


• Yoga, stretching, mindfulness sessions, and much more!


• Access to a walking track, exercise circuits and the hospital gym


• An opportunity to contribute to a compassionate, diverse, and talented workplace


• Be a part of a team environment where ideas for continuous improvement are encouraged and heard

*This posting is to fill an existing vacancy within the organization.