Admin Assistant - Perioperative Services - FT (J0926-0684)

North York General Hospital; Toronto; On-site; CAD 50,000 - 62,000; Full time

Job summary

North York General Hospital in Toronto, Ontario, seeks an Admin Assistant for Perioperative Services. You will provide administrative and clerical support, model our patient- and family-centered approach, and contribute to a safe, high-quality hospital environment.

Key duties include calendar management, coordinating cross-functional teams, payroll submissions, meeting planning with agendas and minutes, and liaison with external vendors.

Qualifications

• Undergraduate degree preferred.
• Secretarial Courses or diploma or certificate in Office Administration.
• Recent Courses in Computer Applications, including Visio.
• Knowledge of office and management principles.
• Extensive calendar management experience.
• At least three years in a secretarial position with administrative experience.
• Knowledge of computer applications, i.e., word processing, spreadsheets, graphics.
• Demonstrated knowledge of computer software, e.g., Word, Excel, PowerPoint, Access, Visio.
• Develop reports and PowerPoint presentations as required.
• Accurate minute taking skills, filing.
• Accurate keyboarding, word processing skills - minimum 55 wpm.
• Resourcefulness and ability to adapt in response to Program’s needs.
• Knowledge of Operating room terminology an asset.

Responsibilities

• Provide specialized administrative support to CTM and organizational objectives.
• Coordinate efforts across cross functional/program teams to ensure timely delivery of necessary material.
• Collaborates within the program administrative assistants.
• Assists in organizing new hire training Cerner.
• Manages perioperative payroll submissions.
• Respond to information and/or document requests.
• Liaison with multiple external vendors.
• Provide administrative support relating to Endoscopy, OR and CCO blocks.
• Compile and disseminates material/documents related to perioperative services activities.
• Manage confidential information in a sensitive and professional manner.
• Prioritize, multi-task and effectively manage time and balance schedule of CTM.
• Utilize standard office equipment and order routine supplies.
• Coordinate and plan meetings including preparation and documentation of agendas, minutes (meeting attendance required), work plans and project charters and the room setup (IT, computer, etc.).
• Comply with Occupational Health and Safety Standards.
• Perform other duties as required.

Skills

Interpersonal skills

Customer service

Organization

Time management

Problem solving

Communication

Independent work

Vendor liaison

Cross-functional collaboration

Education

Undergraduate degree

Secretarial diploma/certificate

Recent computer applications courses (Visio)

Tools

Word

Excel

PowerPoint

Access

Visio

Job description

Company Bio

North York General is one of Canada’s leading community academic hospitals with a vision to deliver World-Class Care, 24/7. Affiliated with the University of Toronto, our multi-site campus supports our diverse community through every stage and life-defining moment by providing a wide range of acute care, ambulatory and long-term care services.

Company Bio

North York General is one of Canada’s leading community academic hospitals with a vision to deliver World-Class Care, 24/7. Affiliated with the University of Toronto, our multi-site campus supports our diverse community through every stage and life-defining moment by providing a wide range of acute care, ambulatory and long-term care services.

What defines North York General goes beyond exceptional quality care. Our superpower is how we deliver that care – the unparalleled compassion we bring to every encounter, during the moments that matter. Through partnerships, collaboration and academic endeavours, we seek to set new standards for People-Centred Care—a cornerstone of our culture and central to our Mission: People-Centred Care for a healthier community.

North York General is a member of the North York Toronto Health Partners, an Ontario Health Team that integrates local care with patients, primary care, and community partners.

We are proud to be a place where the best people come to learn, grow and innovate. Join North York General to accelerate your career!

Position Summary

Admin Assistant, Perioperative Services

You goal in this position is to provide administrative and clerical support to the Perioperative Service department. You will have the accountability for visibly role modelling the values and attributes of staff working in a hospital focused on quality, safety, risk and patient- and family- centered care. You will support NYGH’s achievement of an ultra-safe hospital. You are a great relationship builder, highly organized, able to succeed in a fast paced environment, and are eager to engage with new challenges every single day. You have excellent interpersonal and customer service skills; you work well independently and with others. You also have excellent problem solving skills and effective management skills. You have excellent written and verbal communication skills. This position supports the Hospital’s academic mandate by advancing care through teaching and learning and/or transforming care through research and innovation. This position contributes to the shared responsibility of ensuring health and safety policies are followed to provide for a healthy environment for staff, physicians, volunteers, learners, patients and families.

On a practical level, you will

• Provide specialized administrative support using demonstrated judgement, initiative and independence to assist the CTM and organizational objectives
• Coordinate efforts across cross functional/program teams to ensure timely delivery of necessary material
• Collaborates within the program administrative assistants
• Assists in organizing new hire training Cerner
• Manages perioperative pay roll submissions
• Respond to information and/or document requests
• Liaison with multiple external vendors
• Provide administrative support relating to Endoscopy, OR and CCO blocks
• Compile and disseminates material/documents related to perioperative services activities
• Manage confidential information in a sensitive and professional manner
• Prioritize, multi-task and effectively manage time and balance schedule of CTM
• Utilize standard office equipment and order routine supplies
• Coordinate and plan meetings including preparation and documentation of agendas, minutes (meeting attendance required), work plans and project charters and the room setup (IT, computer, etc.)
• Comply with Occupational Health and Safety Standards
• Perform other duties as required

Qualifications

• Undergraduate degree preferred
• Secretarial Courses or diploma or certificate in Office Administration
• Recent Courses in Computer Applications, including Visio
• Knowledge of office and management principles
• Extensive calendar management experience
• At least three years in a secretarial position with administrative experience
• Knowledge of computer applications, i.e., word processing, spreadsheets, graphics
• Demonstrated knowledge of computer software, e.g., Word, Excel, PowerPoint, Access, Visio
• Develop reports and PowerPoint presentations as required
• Accurate minute taking skills, filing
• Accurate keyboarding, word processing skills - minimum 55 wpm
• Resourcefulness and ability to adapt in response to Program’s needs
• Knowledge of Operating room terminology an asset

What We Offer

Working at NYGH means working with a dynamic team of fellow healthcare providers, staff, and volunteers in one of Canada’s leading hospitals.

This is a Full-Time Regular position, with 8-hour shifts, Day shifts in the Perioperative Services Department.

We offer a highly competitive total compensation package that includes benefits, pension, and vacation. If you were searching for more reasons to consider joining the wonderful team at NYGH, check out some features of our Total Rewards package by visiting nygh.on.ca

Closing Statement

At North York General, we are committed to fostering an inclusive and accessible environment. We are dedicated to building a workforce that reflects the diversity of the community in which we live, including those with disabilities. North York General is committed to providing accommodations in all parts of the hiring process. If you require an accommodation, we will work with you to meet your needs.