Clinic Assistant- Cardiology Clinic – Temporary Full Time (2)

Sault Area Hospital; Sault Ste. Marie; On-site; CAD 42,000 - 62,000; Full time

Job summary

Sault Area Hospital is seeking a Clinic Assistant for the Cardiology Clinic on a temporary full-time basis in Sault Ste. Marie. You will provide clerical support, greet patients, manage data entry, scheduling and document handling.

Duties include drafting correspondence, handling Meditech workflows, maintaining filing systems, and assisting with daily staffing coordination. Excellent communication and MS Office skills are essential.

Qualifications

• Diploma in Office Administration or Health Office Administration certificate, or equivalent experience in a health-care setting.
• Strong MS Office skills and experience with medical terminology.
• Experience with Meditech, EMR or related hospital information systems is preferred.

Responsibilities

• Key in, edit and proofread correspondence, reports and forms using word processing tools.
• Receive and direct inquiries by phone or in person and provide general information.
• Maintain filing, inventory, mailing and database systems.
• Open, sort and route mail; handle electronic communications.
• Register patients and assist with daily staff scheduling as needed.

Skills

Microsoft Office

Data entry

Communication skills

Customer service

Education

Diploma in Office Administration

Health Office Administration Certificate

Tools

Meditech

CWS

EMR

Word

Excel

Outlook

Job description

Clinic Assistant- Cardiology Clinic – Temporary Full Time (2)

• Clinic Assistant- Cardiology Clinic – Temporary Full Time (2)

Purpose of Position:

Provides clerical support to a Program or work group, provides assistance to the administration and staff, first point of contact for patients and visitors. Daily routines include: data entry, reporting, reception and customer service, document distribution and ordering and monitoring of supplies; some special assignments may occur.

Duties and Responsibilities:

• Key in, edit and proof-read correspondence, reports, statements, invoices, forms and other documents, using word processing software and computers.
• Receive and forward telephone or counter inquiries to the appropriate person and provide general information to clients and the public.
• Photocopy and collate documents for distribution, mailing and filing.
• Maintain and update manual or computerized filing, inventory, mailing and database systems.
• Open, sort and route incoming mail, manually or electronically.
• Send and receive messages using facsimile machines or electronic mail.
• Receive and direct employees, patients and visitors.
• Transcription of orders as required.
• Assess and assist with staffing/scheduling on a daily basis and communicate staffing concerns as required to the Manager.
• Register patients according to policy as required.
• Other duties as assigned.

Staffing and Licensing Requirements:

• Diploma in Office Administration, Health Office Administration Certificate or equivalent education and/or experience in a health-care-related environment.

Knowledge, Skills and Ability:

• Demonstrated knowledge and proficiency with use of Meditech applications, Community Wide Scheduling (CWS), Materials Management, Order Entry and EMR.
• Demonstrated knowledge and transcription of physician orders.
• Experience in Microsoft Office (excel, word, Outlook)
• Knowledge of medical terminology.
• Excellent written and oral communication skills.
• Customer service, interpersonal and telephone skills.
• Computer literacy in a Microsoft environment including experience in the development of spreadsheets, Word, Power Point, Outlook, and Meditech.
• Ability to maintain successful working relationships with the interdisciplinary team to achieve positive patient outcomes.
• Ability to organize time effectively to perform the duties of the position.
• Ability to meet and interact with people in a pleasant, professional, responsible and reassuring manner.
• Behaviour consistent with Hospital Mission, Values and Standards of Performance.

Note: Because of the changing nature of the work and work to be done, other responsibilities and duties may be assigned and qualifications may be adjusted from time to time. Only those selected for the test/ interview will be contacted.

Individuals will be selected on the basis of their ability, experience and qualifications as identified in the resume which they have attached to the posting application form. The Hospital reserves the right to conduct a formal interview and/or testing where required.

Sault Area Hospital does not use artificial intelligence (AI) to screen, assess or select applicants for a position.

Reason for Job Posting: New Positions

Sault Area Hospital is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity, equal opportunity and maintaining a barrier-free selection process for job applicants. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the requirements for the open position. Applicants need to make their requirements known to the Human Resources department when contacted.All requests are handled confidentially.

This position is covered by a collective agreement. Applications from outside the bargaining unit are welcome, but can only be considered if the position is not filled from within the bargaining unit.