Medical Office Assistant

Rejuvenation Holding Group; Calgary; On-site; CAD 40,000 - 70,000; Full time

Job summary

Join an innovative medical group dedicated to providing exceptional dermatology and aesthetic services. As a Medical Office Assistant, you will play a vital role in ensuring clients receive outstanding care and support. Your responsibilities will include greeting clients, assisting healthcare professionals, and managing administrative tasks to create a welcoming environment. The company fosters career growth through training and development, making it an ideal place for those looking to advance in the medical field. With a strong commitment to equity and diversity, they welcome applications from all qualified individuals. Don't miss the chance to be part of a forward-thinking team that values your contributions!

Benefits

Career Advancement Opportunities

Flexible Work-Life Balance

Continuing Education Opportunities

Fun Monthly Challenges

Supportive Management Team

Qualifications

• 1+ years of clerical or customer service experience required.
• MOA certification from an accredited institution preferred.

Responsibilities

• Greet clients and provide excellent customer service.
• Perform administrative tasks and assist medical team as needed.
• Manage client referrals and maintain patient information database.

Skills

Customer Service

Communication Skills

Teamwork

Flexibility

Attention to Detail

Education

MOA Certification

High School Diploma

Tools

Microsoft Office Suite

Textline Software

Job description

Job Description

Posted Monday, April 14, 2025 at 6:00 AM

Welcome to Rejuvenation!

Rejuvenation Medical Group is Western Canada’s fastest-growing family of dermatology and multi-disciplinary medical offices. From modest beginnings dating back to 1984, Rejuvenation is a pioneer in delivering exceptional care to communities in Alberta, British Columbia, and Ontario. We specialize in skin health, dermatologic concerns, and an array of cosmetic and aesthetic services for all skin types. At Rejuvenation, the possibilities are endless.

Rejuvenation proudly offers career advancement opportunities through ongoing advanced laser, surgical, cosmetic and leadership training to help our STARS soar. For those looking to take their career to new heights, our organization is perfect for you. Rejuvenation is consistently growing into new markets and promoting talent from within; we love to see our STARS succeed!

Our diagnosis for you is an amazing and fulfilling career! Symptoms may include…

• Industry perks
• Star pricing on cutting-edge treatments and products
• Close-knit teams
• Fun and inclusive monthly challenges with incredible prizes
• Continuing education opportunities
• Flexibility and a healthy work-life balance
• Supportive management team
• Opportunity for internal growth
• And so much more!

What are you waiting for? Are you ready to become a STAR? Apply today!

Role Overview

The primary function of the Medical Office Assistant is to provide an exceptional client experience and has practical experience utilizing these skills in the dermatology, aesthetics, or medical field. This role is also accountable for ensuring all guests receive the “U” experience while visiting a Rejuvenation facility, verifying patient demographic information, taking payments, and maintaining cleanliness throughout the facility.

Role Objectives

• Greet clients upon arrival and provide the Rejuvenation experience through excellent customer service
• Go above and beyond to meet client expectations
• Support doctors and other health care professionals by performing necessary administrative tasks and minor medical duties as requested
• May be asked to assist the medical team with additional tasks such as rooming patients, taking histories, and assisting with procedures in a limited capacity.
• Perform duties associated with UV Phototherapy, including rooming patients, charting visits, reviewing safety protocols and entering billing codes
• Perform appointment bookings, reminder, and follow-up calls.
• Answer online customer inquiries through Textline software
• Manage client referrals and patient information database
• Accept client payments in a professional and confidential manner
• Ensure reception area is tidy and presentable, stocked with all necessary stationery and material
• Participate in monthly product training and customer service training as needed
• Educate customers on products and services provided by the clinic
• Perform other duties as requested by management and supervisory team

Role Qualifications

• MOA certification from an accredited institution or higher preferred
• 1+ years of proven clerical or customer service work experience
• Proficient in Microsoft Office Suite programs
• Excellent communication skills, both written and verbal
• Positive attitude and willingness to learn new skills
• Ability to work as a team and independently
• Flexible availability, willingness to work weekends and evenings

Employee Equity and Accessibility Statement

Rejuvenation Medical Group invites applications from all qualified individuals. Rejuvenation is committed to employment equity and diversity in the workplace and welcomes applications from: women, visible minorities, Indigenous Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.

Rejuvenation Medical Group provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources.

If you possess the experience we are looking for, please submit your resume and cover letter. Please note that only those selected for an interview will be contacted. We thank you in advance for considering Rejuvenation Medical Group as your potential future employer!