Medical Administrative Assistant

Altasciences; Laval; Hybrid; CAD 42,000 - 60,000; Full time

Benefits offered by this job

Health/Dental/Vision Insurance Plans

401(k)/RRSP with Employer Match

Paid Vacation and Holidays

Paid Sick and Bereavement Leave

Employee Assistance & Telehealth Prog.

Job summary

Altasciences in Laval, Quebec is seeking a Medical Administrative Assistant to support the Clinical Principal Investigator and the Director, Clinical Operations. You will gather and compile data to generate various reports and manage scheduling for dosing and screening activities.

The role requires fluency in French and English, strong organizational skills, discretion, and proficiency with Microsoft Office, Outlook, and Adobe Acrobat.

Qualifications

• High school degree completed.
• Excellent communication skills in both French and English.
• Ability to multi-task and prioritise.
• Good organizational skills and discretion.

Responsibilities

• Scheduling the Clinical Principal Investigator’s for all dosing activities and screening activities.
• Book meetings and resources for internal and external clients.
• Assemble all documentation for trials.
• Prepare and ensure follow-up with needed signatures from Principal Investigator, Sub-Investigators and clinical operators.
• Ensure regulatory documents are signed on time by doctors.
• Prepare and follow up for the protocol training process.
• Ensure expense reports are completed/submitted in a timely manner.
• Act as back-up for other members of the administrative team.

Skills

Bilingual French-English

Communication skills

Organizational skills

Multitasking

Discretion and confidentiality

Problem solving

Autonomy

Microsoft Office

Outlook

Adobe Acrobat

Education

High school diploma

Tools

Microsoft Office

Job description

About The Role

The Medical Administrative Assistant provides administrative assistance to Clinical Principal Investigator and to the Director, Clinical Operations. The Medical Administrative Assistant gathers and compiles data in order to generate various reports.

What You'll Do Here

• Scheduling the Clinical Principal Investigator’s for all dosing activities and screening activities.
• Book meetings and resources (for both internal and external clients).
• Assemble all documentation for trials.
• Prepare and ensure the follow-up with needed signature from Principal Investigator , Sub-Investigators and clinical operators.
• Responsible for ensuring all regulatory documents are signed on time by doctors.
• Preparation and follow-up for the protocol training process.
• Ensure expense reports are completed/submitted in a timely manner.
• Act as back-up for other members of the administrative team.

What You'll Need To Succeed

• High school degree completed.
• Excellent communication skills in both French and English.
• Able to multi-task, prioritise.
• Good organisational skills.
• Shows autonomy and good initiative.
• Proven ability to be discrete and confidential.
• Problem solver.
• Calm demeanor with excellent people skills.
• Experience with Microsoft Office, Outlook, Adobe Acrobat.

Altasciences Strives To Provide a French Working Environment For Its Employees In Quebec. Although As Part Of Its Francization Program Has Taken All Reasonable Steps To Avoid Imposing The Above-mentioned Requirement. Fluency In English Is An Essential Requirement For The Position Of Medical Administrative Assistant Including, But Not Limited To, For The Following Reasons

• The requirement to have study protocols, designs and clinical research documents written and documented in English as required by industry regulatory agencies.

What We Offer

Altasciences offers a wide variety of benefits to help our employees live healthy and fulfilling lives both at and outside of work.

Altasciences’ Benefits Package Includes

• Health/Dental/Vision Insurance Plans
• 401(k)/RRSP with Employer Match
• Paid Vacation and Holidays
• Paid Sick and Bereavement Leave
• Employee Assistance & Telehealth Programs
• Telework when applicable

Altasciences’ Incentive Programs Include

• Training & Development Programs
• Employee Referral Bonus Program
• Annual Performance Reviews