medical administrative assistant

Aurora North Dental; Aurora; On-site; CAD 35,000 - 50,000; Full time

Job summary

A leading dental office in Aurora is seeking an administrative assistant to manage appointments, maintain records, and ensure smooth office operations. The ideal candidate will possess strong organizational skills and a client-focused attitude. This role offers training and support for newcomers and youth, emphasizing a welcoming work environment.

Benefits

Relocation costs covered by employer

Qualifications

• Accurate and reliable with strong organizational skills.
• Client-focused with flexibility to adapt to changing tasks.
• Ability to work in a fast-paced environment.

Responsibilities

• Schedule and confirm appointments.
• Maintain filing system and manage office procedures.
• Prepare and format medical reports and correspondence.

Skills

Client focus

Flexibility

Organized

Team player

Education

Secondary (high) school graduation certificate

Job description

• Secondary (high) school graduation certificate

Work setting

• Relocation costs covered by employer
• Willing to relocate

Tasks

• Open and distribute regular and electronic incoming mail and other material
• Schedule and confirm appointments
• Maintain filing system
• Order supplies and maintain inventory
• Determine and establish office procedures and routines
• Enter and format electronically based medical reports and correspondence and prepare spreadsheets and documents for review
• Initiate and maintain confidential medical files and records
• Prepare draft agendas for meetings and take, transcribe and distribute minutes
• Provide customer service

Security and safety

• Criminal record check

Transportation / travel information

• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment

Personal suitability

• Accurate
• Client focus
• Flexibility
• Initiative
• Organized
• Reliability
• Team player

Experience

• Will train

Support for persons with disabilities

• Provides awareness training to employees to create a welcoming work environment for persons with disabilities

Support for newcomers and refugees

• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and / or refugees

Support for youths

• Provides awareness training to employees to create a welcoming work environment for youth
• Provides cultural competency training and / or awareness training to all employees to create a welcoming work environment for Indigenous workers

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