Manager, HR Administrative Services

FUJIFILM Holdings America Corporation; Morrisville; On-site; CAD 80,000 - 100,000; Full time

Job summary

A leading biotechnology company is seeking a Manager for HR Administrative Services. This role focuses on managing HR systems and processes, ensuring compliance, and enhancing employee experiences. Ideal candidates will have extensive HR experience and strong interpersonal skills. Join us to contribute to impactful healthcare solutions.

Qualifications

• 10+ years of progressively responsible HR experience.
• 3+ years of benefit administration and/or leave of absence experience.
• Experience managing HRIS or payroll systems.

Responsibilities

• Manage day-to-day HR administrative activities.
• Oversee Leave of Absence Administration.
• Ensure compliance with HR processes and policies.

Skills

Interpersonal Skills

Problem Solving

Time Management

Organizational Skills

Communication

Education

Bachelor's degree in Business, Human Resources or Psychology

High School Diploma or GED

Master’s Degree

Tools

HRIS (ADP)

Microsoft Office

Job description

Position Overview

The Manager, HR Administrative Services is responsible for the internal HR systems, applications, and administrative processes and procedures for the employees of FUJIFILM Diosynth Biotechnologies North Carolina Region. This role ensures the alignment of systems and processes across the region, FDB Global, and HLUS including, but not limited to system integrity and accuracy of HRIS/Payroll, Leave Administration, Onboarding, and required reporting. The Manager, HR Administrative Services is the lead for Leave Administration and is a strong Human Resources Business Partner with high attention to detail for HR processes.

Company Overview

At FUJIFILM Diosynth Biotechnologies U.S.A., we’re leading the charge in advancing tomorrow’s medicines. If you want to be a part of life-impacting projects alongside today’s most innovative biopharmaceutical companies, FUJIFILM Diosynth Biotechnologies could be the right place for you.

From our Bioprocess Innovation Center to our cGMP-compliant manufacturing site, we thrive on collaboration, creativity, and purpose. Whether your expertise lies in research, manufacturing, or production, you’ll find a home here where your efforts directly improve patients’ lives. Together, let’s shape the future of healthcare.

Situated at the cross-section of Morrisville and Research Triangle Park (RTP), North Carolina, our site is at the heart of a booming biotech hub surrounded by top universities, vibrant communities, and various outdoor opportunities.

Fujifilm is globally headquartered in Tokyo with over 70,000 employees across four key business segments of healthcare, electronics, business innovation, and imaging. We are guided and united by our Group Purpose of “giving our world more smiles.” Visit: https://www.fujifilm.com/us/en/about/region/careers

Job Description

What You’ll Do

Management:

• Manages day-to-day activities of the HR administrative and systems’ employees ensuring the various roles and processes align with HLUS, FDB processes and policies
• Ensures HR administrative processes and policies align with FDB’s People First culture and compliance with Federal and State level laws (and other municipalities, as required)
• Liaises with HLUS HRIS and Payroll departments to maintain data integrity and accuracy of systems for all employees in the North Carolina region
• Maintains up to date knowledge and best practices with Labor Law and employment equity regulations to ensure alignment between the functions of HRIS/Payroll, Leave Administration, and Onboarding
• Develops, updates and maintains the North Carolina region’s onboarding process of new employees and transfers to maintain a seamless and positive experience for all FDB employees
• Produces and disseminates appropriate reports, including Federal, State and site specific required reporting, etc.
• Creates and maintains documentation for Managers of HR administrative processes, ensuring relevant, easy to follow and up-to-date information
• Develops user processes and documentation, and ensures proper training and documentation is available for end users, for all responsible areas (HR systems, LOA administration, onboarding, etc.)
• Manages yearly wellness fair activities for North Carolina region
• Creates system training materials, ensuring all new users are given the necessary training on the system and that regular refresher training is provided to all employees
• Conducts periodic data audits and data cleansing exercises, user audits and security access audits, as necessary
• Ensures accuracy, integrity and maintains all data in the relevant systems and formats (HRIS, SmartSheets, SharePoint, employee files, etc.)
• Provides assistance to the PNC team with report creation, troubleshooting and guidance, as needed
• Collaborates with executive leadership and HR to identify needed improvements and enhancements to existing information, systems, and processes, recommends and implements solutions
• Compiles or assists with acquisition of complex data reports, summaries, and logs requested by senior executives and HR staff
• Serves as lead representative and liaison between HR, IT, external vendors, and other stakeholders for implementation projects, as needed
• Attends monthly FUJIFILM Payroll and Benefit meetings
• Fosters an inclusive, People First culture with regular communication, conducting 1:1s on a defined cadence with direct reports
• Coaches and guides direct reports to foster individual and team professional development and growth
• Addresses performance gaps, employee concerns, and partners with HR as needed for resolution
• Performs other duties, as required

Leave of Absence Administration:

• Manages and is the point of contact for all leaves of absences and workplace accommodations for FUJIFILM Diosynth Biotechnologies North Carolina Region employees
• Serves as a point of contact for management or employee questions or issues related to leaves, accommodations, or the process
• Collaborates with Human Resources Business Partners, management, benefits, Occupational nurses, and employees to facilitate a smooth leave process
• Works with FUJIFILM Payroll and third-party leave administrators to ensure the maintenance and accuracy of employee leave records, pay and confidential medical information is in accordance with federal and state laws and internal policies
• Monitors data integrity of benefit and leave data and implements proactive audits to detect and correct errors in our systems and processes
• Reviews and assesses employee accommodation requests, ensuring compliance with ADA and other applicable laws, regulations, and company policies, in collaboration with management and Occupational Health Nurses
• Coordinates and facilitates all ADA interactive meetings with employees requesting accommodation in a timely manner
• Maintains appropriate contact with all employees on leave and respective management to communicate updates and coordinate all aspects of return-to-work for employees on leave
• Collaborates with HR Business Partners and Legal team as needed to ensure all leaves are properly designated
• Collaborates with FUJIFILM Benefits, Legal, and HR team to develop and deliver training and resources for employees and managers on leave of absence and accommodation on appropriate policies and procedures
• Liaises with the EHS&S department to complete any Human Resources specific information for worker’s compensation claims
• Stays up to date on leave requirements of both federal and relevant state municipalities
• Performs other duties, as assigned

Knowledge and Skills

• Personable, reliable, flexible, quick thinking, solution oriented, and self-starter with a high level of accountability
• Thorough understanding of at least one commercial HRIS product
• Personable, reliable, flexible, quick thinking, solution oriented, and self-starter with a high level of accountability
• Ability to think strategically to allow the continued growth and future focus of FDB
• Solid foundation of HR functions and best practices with ability to stay up to date on Labor Law and employment equity regulations
• Ability to stay calm and solution-focused in high stress situations
• Superior interpersonal and professional boundaries
• Outstanding attention to detail and consistent delivery of high quality of work
• Maintains discretion and confidentiality regarding sensitive information with high professionalism and ethical standards
• Exceptional problem solving, time management, and organizational skills
• Ability to approach problems flexibly and demonstrate creativity in solving them
• Excellent written and verbal communication skills, ability to exercise tact, discretion and the initiative to efficiently meet the demands of multiple internal customers
• Courage to ask question for guidance and clarification
• Basic knowledge of state and federal leave-related regulations including FMLA, ADA, LOA programs

Basic Requirements

• High School Diploma or GED with 10+ years of progressively responsible HR experience OR
• Bachelor’s degree with 8+ years of progressively responsible HR experience OR
• Master’s Degree with 6+ years of progressively responsible HR experience
• 3+ Years of benefit administration and/or leave of absence experience, including disability claims, ADA and FMLA claims
• Basic knowledge of state and federal leave-related regulations including FMLA, ADA, LOA programs
• Experience in providing consultation of the accommodation process to managers, people professionals, employees, and/or business partners
• Experience managing HRIS or payroll systems
• Supervisory or management experience

Preferred RequirementsCertifications

• Bachelor's degree in Business, Human Resources or Psychology, or related area
• Experience in a cGMP environment
• Experience in a 24/7 manufacturing environment
• Experience developing and implementing HR processes or procedures
• Proficiency with HRIS (ADP), leave management systems, and Microsoft office systems
• PHR, SPHR, SHRM-CP or SHRM-SCP

WORKING CONDITIONS & PHYSICAL REQUIREMENTS

Will work in environment which may necessitate respiratory protection X No Yes

May work in Mechanical/Production spaces that may require hearing protection and enrollment in a hearing conservation program. X No Yes

Will work in environment operating a motor vehicle or Powered Industrial Truck. X No Yes

Ability to discern audible cues. X No Yes

Ability to inspect or perform a task with 20/20 corrected vision, visual acuity, including distinguishing color. X No Yes

Ability to ascend or descend ladders, scaffolding, ramps, etc. X No Yes

Ability to stand for prolonged periods of time. No X Yes 15 frequency/minutes (If yes, may specify frequency/duration: up to 15, 30 , 120, 240 minutes)

Ability to sit for prolonged periods of time. No X Yes 120 minutes (If yes, may specify frequency/duration: up to 15, 30 , 120, 240 minutes)

Ability to conduct activities using repetitive motions that include writs, hands and/or fingers. No X Yes

Ability to operate machinery and/or power tools. X No Yes

Ability to conduct work that includes moving objects up to X pounds. No X Yes If yes, X 10 lbs. 33 lbs.

Ability to bend, push or pull, reach to retrieve materials from 18” to 60” in height, and use twisting motions. X No Yes

EEO Information

Fujifilm is committedto providing equal opportunities in hiring, promotion and advancement, compensation, benefits, and training regardless of nationality, age, gender, sexual orientation or gender identity, race, ethnicity, religion, political creed, ideology, national, or social origin, disability, veteran status, etc.

ADA Information

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to our HR Department ([e-mail]).