Maintenance Coordinator

Thales Canada; Quebec; Hybrid; CAD 70,000 - 95,000; Full time

Benefits offered by this job

Extended health plan

RRSP matching

Paid holidays

Employee discounts

Job summary

Thales Canada is seeking a Maintenance Coordinator to support ship maintenance leads and the Service Delivery team. The role involves coordinating maintenance tasks, ensuring quality and safety, and managing tools, equipment, and documentation.

Travel may be required for docking periods, with a 40-hour work week in a hybrid setup. Strong organizational and procurement skills are essential for success.

Qualifications

• Possess a technical program diploma in a marine technical field.
• Minimum of four years of hands-on maintenance coordination experience in the last ten years.
• Proficiency with Microsoft Word, Excel and PowerPoint is essential.
• Excellent organizational and multitasking abilities.
• Experience in procurement, project management or warehouse environments is desirable.
• Project experience interfacing with internal/external stakeholders.

Responsibilities

• Provide maintenance package support to Ship Maintenance Leads and Service Delivery team.
• Ensure maintenance activities are completed to required quality and safety standards.
• Oversee tools and test equipment loans and material management for tasks.
• Assist in generating and managing reports and documentation (OQE).
• Maintain records and support procurement and subcontracting activities.
• Attend meetings and prepare agendas and minutes.

Skills

MS Office

Project management

Stakeholder management

Organizational skills

Procurement experience

Warehouse environment experience

Maintenance coordination

Education

Technical program diploma in marine technical field

Engineering/Technical/Business/Project Management education

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

This is a hybrid role in Halifax, NS.

Position Summary

The role of the Maintenance Coordinator is to provide maintenance package support to the Ship Maintenance Leads and the broader Service Delivery team for managing and coordinating their assigned maintenance tasks. The Maintenance Coordinator ensures: TSN's complete all agreed maintenance activities to the required quality in a safe and environmentally friendly manner; TSN's deliver complete Objective Quality Evidence (OQE) for all completed tasks; management of all special tools and test equipment loaned to TSN's; and management of all material expended or returned by the TSN's. The Maintenance Coordinator will assist the Ship Maintenance Leads in the generation and managing of reports and review of all documentation (OQE) required to close out maintenance tasks. The Maintenance coordinator will support the Ship Maintenance Leads to ensure our contracted Technical Support network (TSN) have all the necessary documentation and materials to complete their designated maintenance tasks.

Special Position Requirements

Travel: Occasional domestic or international travel will be required, which will include access to government facilities and assets, including naval vessels, be willing to work away from Halifax area for extended periods (up to 1 month) supporting Docking Work Periods

Schedule: 40 hours per week

Physical Environment: Office and Naval ships alongside in harbor, or at sea, therefore, must meet all federal government requirements to access Canadian government facilities, including naval dockyards

Customer Location Based or Site Visits: Access to government facilities and assets, including naval vessels

Regulatory Compliance Requirements:

Canada:

Access to Trade Controlled Items

Access to Controlled Goods

Security Clearance

• Required to access and work in DND facilities and therefore must comply with Federal facility health regulations
• Requires direct or indirect access to hardware, software, technology or technical data controlled under the Canadian Export Control List, the ITAR or the EAR.
• Requires a positive Controlled Goods assessment as personnel will have direct access to hardware, software, technology or technical data controlled under the Canadian Controlled Goods Program.
• Required to obtain and maintain a Security Clearance at the NATO Secret Level.

Key Areas of Responsibility

The Maintenance Coordinator is responsible for:

• Provision of general project support and administration activities to the Waterfront Service Delivery Team and Docking Delivery Team;
• Drafting, reviewing and ensuring that maintenance instructions are complete and sufficient for service providers to complete assigned maintenance operations;
• Overseeing maintenance activities being conducted by service providers on board naval vessels ensuring that the work is being conducted to the required quality in a safe and environmentally friendly manner;
• Compiling Work Item closure reports, ensuring completeness and accuracy, and entering into the designated project tool for Work Item closure;
• Generating and managing documentation and reports in various formats (Word, Excel, PowerPoint) as and when required in support of the Service Delivery Team;
• Ensuring subcontracted service providers have the necessary paperwork and materials to complete designated maintenance tasks;
• Attending meetings and preparing meeting agendas and minutes;
• Generating purchase requisitions for Suppliers and Subcontracted Services, maintaining purchase orders and ensuring the efficient financial closure of Subcontracts on behalf of the Service Delivery and Procurement teams;
• Ensuring service provider records are complete and up to date;
• Ensuring compliance with Health and Safety requirements;
• Assisting the Service Delivery team with keeping accurate and timely records; and
• Other tasks as required.

Basic Qualifications

Skills and Abilities:

• Possess a technical program diploma in a marine technical field offered by a recognized technical institute or certified as a technologist/technician by a recognized provincial, state, or federal (national) licensing body in a relevant field;
• Possess a minimum of four (4) years of demonstrated practical hands‑on experience performing and coordinating maintenance activities within the last ten (10) years;
• Strong computer literacy, with proven experience with Microsoft products especially Word, Excel and PowerPoint essential;
• Strong organizational skills and ability to balance multiple priorities;
• Experience within procurement, project management or warehouse environments is highly desirable; and
• Project experience interfacing between internal/external stakeholders.

Language:

• English

Preferred Qualifications

• 5 + Years of experience working in projects and teams or in marine environments

Technical/Specialized Knowledge:

• Experience interfacing between various internal/external stakeholders within a project;
• Strong organizational skills and ability to balance multiple priorities.

Education:

• Tertiary education in an Engineering, Technical, or Business/Project Management related field is desirable.

Physical Demands

• Predominantly working onsite in the Naval Dockyard and onboard Naval Vessels, will also be required to work from the office or from home.
• Travel will be required during the execution of a Docking Work Period
• Will be required to undertake inspections, including confined space entry, on Naval ships involving bending and twisting. Tasks may also require working at heights.
• Must meet all federal government requirements to access Canadian government facilities, including naval dockyards

What We Offer

• Thales provides an extensive benefits program for all full‑time employees working 24 or more hours per week and their eligible dependents, including the following:
• Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well‑Being program.
• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.
• Company paid holidays, vacation days, and paid sick leave.
• Voluntary Life, AD&D, Critical Illness, Long-Term Disability.
• Employee Discounts on home, auto, and gym membership.

Why Join Us?

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