Maintenance Coordinator

Thales; Dartmouth; Hybrid; CAD 67,000 - 84,000; Full time

Benefits offered by this job

Extended Health

Dental Insurance

RRSP matching

Vacation & Sick Leave

Job summary

Thales in Halifax is seeking a Maintenance Coordinator to support Ship Maintenance Leads and the Service Delivery team in coordinating maintenance tasks. You will manage reports, tools, and material flow, ensuring safe, environmentally friendly maintenance and complete documentation (OQE) for close-out of tasks.

Occasional travel may be required; 40 hours per week in a hybrid Halifax, NS role. Strong MS Office skills and 4+ years of relevant experience are expected, with a focus on coordination

Qualifications

• Diploma in a marine technical field or licensed technologist/technician.
• Minimum 4 years hands-on experience coordinating maintenance activities in the last 10 years.
• Strong computer literacy with Word, Excel and PowerPoint.
• Excellent organizational skills and ability to balance multiple priorities.
• Experience in procurement, project management or warehouse environments is desirable.

Responsibilities

• Provide general project support and administration to Waterfront Service Delivery team and Docking Delivery team.
• Draft, review and ensure maintenance instructions are complete for service providers.
• Oversee maintenance activities on naval vessels to ensure quality and safety.
• Compile Work Item closure reports and enter into project tool.
• Generate and manage documentation and reports (Word, Excel, PowerPoint).
• Ensure subcontracted providers have necessary paperwork and materials for tasks.
• Attend meetings, prepare agendas and minutes.
• Generate purchase requisitions and manage purchase orders for Subcontracts.
• Ensure service provider records are up to date and compliant with Health and Safety requirements.
• Assist with keeping accurate records for Service Delivery team.
• Other tasks as required.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Organizational skills

Stakeholder interfacing

Education

Marine technical diploma or technologist/technician license

Tools

MS Office

Job description

Location: Halifax - Wilkinson, Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

This is a hybrid role in Halifax, NS.

Position Summary

The role of the Maintenance Coordinator is to provide maintenance package support to the Ship Maintenance Leads and the broader Service Delivery team for managing and coordinating their assigned maintenance tasks. The Maintenance Coordinator ensures: TSN's complete all agreed maintenance activities to the required quality in a safe and environmentally friendly manner; TSN's deliver complete Objective Quality Evidence (OQE) for all completed tasks; management of all special tools and test equipment loaned to TSN's; and management of all material expended or returned by the TSN's. The Maintenance Coordinator will assist the Ship Maintenance Leads in the generation and managing of reports and review of all documentation (OQE) required to close out maintenance tasks. The Maintenance coordinator will support the Ship Maintenance Leads to ensure our contracted Technical Support network (TSN) have all the necessary documentation and materials to complete their designated maintenance tasks.

Special Position Requirements

Travel

Occasional domestic or international travel will be required, which will include access to government facilities and assets, including naval vessels, be willing to work away from Halifax area for extended periods (up to 1 month) supporting Docking Work Periods

Schedule

40 hours per week

Physical Environment

Office and Naval ships alongside in harbor, or at sea, therefore, must meet all federal government requirements to access Canadian government facilities, including naval dockyards

Customer Location Based or Site Visits

Access to government facilities and assets, including naval vessels

Regulatory Compliance Requirements

Canada

• Required to access and work in DND facilities and therefore must comply with Federal facility health regulations
• Requires direct or indirect access to hardware, software, technology or technical data controlled under the Canadian Export Control List, the ITAR or the EAR.
• Requires a positive Controlled Goods assessment as personnel will have direct access to hardware, software, technology or technical data controlled under the Canadian Controlled Goods Program.
• Required to obtain and maintain a Security Clearance at the NATO Secret Level.

Key Areas of Responsibility

• Provision of general project support and administration activities to the Waterfront Service Delivery Team and Docking Delivery Team;
• Drafting, reviewing and ensuring that maintenance instructions are complete and sufficient for service providers to complete assigned maintenance operations;
• Overseeing maintenance activities being conducted by service providers on board naval vessels ensuring that the work is being conducted to the required quality in a safe and environmentally friendly manner;
• Compiling Work Item closure reports, ensuring completeness and accuracy, and entering into the designated project tool for Work Item closure;
• Generating and managing documentation and reports in various formats (Word, Excel, PowerPoint) as and when required in support of the Service Delivery Team;
• Ensuring subcontracted service providers have the necessary paperwork and materials to complete designated maintenance tasks;
• Attending meetings and preparing meeting agendas and minutes;
• Generating purchase requisitions for Suppliers and Subcontracted Services, maintaining purchase orders and ensuring the efficient financial closure of Subcontracts on behalf of the Service Delivery and Procurement teams;
• Ensuring service provider records are complete and up to date;
• Ensuring compliance with Health and Safety requirements;
• Assisting the Service Delivery team with keeping accurate and timely records; and
• Other tasks as required.

Basic Qualifications

• Possess a technical program diploma in a marine technical field offered by a recognized technical institute or certified as a technologist/technician by a recognized provincial, state, or federal (national) licensing body in a relevant field;
• Possess a minimum of four (4) years of demonstrated practical hands‑on experience performing and coordinating maintenance activities within the last ten (10) years;
• Strong computer literacy, with proven experience with Microsoft products especially Word, Excel and PowerPoint essential;
• Strong organizational skills and ability to balance multiple priorities;
• Experience within procurement, project management or warehouse environments is highly desirable; and
• Project experience interfacing between internal/external stakeholders.

Language

• English

Preferred Qualifications

• 5 + Years of experience working in projects and teams or in marine environments

Technical/Specialized Knowledge

• Experience interfacing between various internal/external stakeholders within a project;
• Strong organizational skills and ability to balance multiple priorities.

Education

• Tertiary education in an Engineering, Technical, or Business/Project Management related field is desirable.

Physical Demands

• Predominantly working onsite in the Naval Dockyard and onboard Naval Vessels, will also be required to work from the office or from home.
• Travel will be required during the execution of a Docking Work Period
• Will be required to undertake inspections, including confined space entry, on Naval ships involving bending and twisting. Tasks may also require working at heights.
• Must meet all federal government requirements to access Canadian government facilities, including naval dockyards.

What We Offer

• Thales provides an extensive benefits program for all full‑time employees working 24 or more hours per week and their eligible dependents, including the following:
• Company paid Extended Health, Dental, HSA, Life, AD&D, Short‑term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well‑Being program.
• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.
• Company paid holidays, vacation days, and paid sick leave.
• Voluntary Life, AD&D, Critical Illness, Long‑Term Disability.
• Employee Discounts on home, auto, and gym membership.

The reference Total Target Compensation(TTC) market range for this position, inclusive of annual base salary and the variable compensation target, is between Total Target Cash 67,200.00 - 84,000.00 CAD Annual.

We use artificial intelligence–enabled tools as part of our recruitment process to support activities such as candidate discovery, résumé matching, and interview scheduling. These tools may help screen and assess applications and recommend potential matches based on the requirements within the job description. All hiring decisions, including candidate evaluation, selection, and disposition, are made by human recruiters. Artificial intelligence does not make hiring decisions on our behalf.

What We Offer

• Company paid Extended Health, Dental, HSA, Life, AD&D, Short‑term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well‑Being program.
• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.
• Company paid holidays, vacation days, and paid sick leave.
• Voluntary Life, AD&D, Critical Illness, Long‑Term Disability.
• Employee Discounts on home, auto, and gym membership.

Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.