Maintenance Coordinator

Thales; Victoria; Hybrid; CAD 70,000 - 95,000; Full time

Benefits offered by this job

Extended Health

Dental

HSA

Life Insurance

AD&D

Short-term Disability

Cancer Care Program

Travel Insurance

Employee Assistance Plan

Well-Being program

Job summary

Thales in Victoria, BC, is seeking a Maintenance Coordinator to support the Service Delivery Team. You will coordinate technical support networks, manage work periods, and ensure quality, safety, and environmental standards are met on naval vessels.

You will prepare and review maintenance instructions, manage tool and equipment loans, and generate necessary documentation and reports for project closure. A NATO-level clearance and CGP access are required.

Qualifications

• At least 2 years drafting and reviewing maintenance instructions for service providers.
• Strong computer literacy with Word, Excel and PowerPoint essential.
• Strong organizational skills and ability to balance multiple priorities.
• Experience in procurement, project management or warehouse environments desirable.
• Project experience interfacing between internal/external stakeholders.

Responsibilities

• Provide general project support and administration to the Waterfront Service Delivery Team.
• Draft and review maintenance instructions for service providers.
• Oversee maintenance activities on naval vessels to ensure quality and safety.
• Compile work item closure reports and manage documentation.
• Generate and manage reports in Word, Excel, and PowerPoint as needed.
• Ensure subcontractors have the required paperwork and materials.
• Attend meetings and prepare agendas and minutes.
• Generate purchase requisitions and manage subcontracts closure.
• Maintain records and ensure health and safety compliance.

Skills

MS Office

Excel

PowerPoint

Organizational skills

Procurement

Project management

Warehouse experience

Stakeholder management

Education

Technical diploma (2-year)

QL-5 military training

Engineering/Business/Project Management education desirable

Tools

Project management tools

Procurement systems

Job description

Location: Victoria - 905 Ellery, Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

Victoria, BC- Hybrid

Maintenance Coordinator

Regulatory Compliance Requirements

• Requires direct or indirect access to hardware, software, technology or technical data controlled under the Canadian Export Control List, the ITAR or the EAR.
• Requires a positive Controlled Goods assessment as personnel will have direct access to hardware, software, technology or technical data controlled under the Canadian Controlled Goods Program.
• Required to obtain and maintain a Security Clearance at the NATO Secret Level.

Position Summary

We have a current vacancy for a Maintenance Coordinator to join our Team in Victoria, BC. The Maintenance Coordinator provides work package support to the Ship Maintenance Leads and the broader Service Delivery team managing and coordinating assigned Technical Support Network (TSN) (sub-contractors) during each Work Period. The Maintenance Coordinator ensures that: TSN's complete all agreed maintenance activities to the required quality in a safe and environmentally friendly manner; TSN's deliver complete Objective Quality Evidence (OQE) for all completed tasks; management of all special tools and test equipment loaned to TSN's; and management of all material expended or returned by the TSN's. Reporting to their respective NEM Liaison & Service Delivery Team Lead, the Maintenance Coordinator assists Ship Maintenance Leads in generation and management of reports along with management of additional documentation required to facilitate and close out each work period.

Key Areas of Responsibility

• Provision of general project support and administration activities to the Waterfront Service Delivery Team;
• Drafting, reviewing and ensuring that maintenance instructions are complete and sufficient for service providers to complete assigned maintenance operations;
• Overseeing maintenance activities being conducted by service providers on board naval vessels ensuring that the work is being conducted to the required quality in a safe and environmentally friendly manner;
• Compiling Work Item closure reports, ensuring completeness and accuracy, and entering into the designated project tool for Work Item closure;
• Generating and managing documentation and reports in various formats (Word, Excel, PowerPoint) as and when required in support of the Service Delivery Team;
• Ensuring subcontracted service providers have the necessary paperwork and materials to complete designated maintenance tasks;
• Attending meetings and preparing meeting agendas and minutes;
• Generating purchase requisitions for Suppliers and Subcontracted Services, maintaining purchase orders and ensuring the efficient financial closure of Subcontracts on behalf of the Service Delivery and Procurement teams;
• Ensuring service provider records are complete and up to date;
• Ensuring compliance with Health and Safety requirements;
• Assisting the Service Delivery team with keeping accurate and timely records; and
• Other tasks as required.

Minimum Qualifications

• At least 2 years of experience drafting, reviewing and ensuring that maintenance instructions are complete and sufficient for service providers to complete assigned maintenance operations
• Strong computer literacy, with proven experience with Microsoft products especially Word, Excel and PowerPoint essential;
• Strong organizational skills and ability to balance multiple priorities;
• Experience within procurement, project management or warehouse environments highly desirable; and
• Project experience interfacing between internal/external stakeholders

Preferred Qualifications:

• 5 + Years of experience working in projects and teams or in marine environments
• Minimum 2-year technical program diploma offered by a recognized technical institute or certified as a technician or technologist by a recognized provincial licensing body in a relevant field or certified to the QL-5 level of military technical training.
• Strong computer literacy, with proven experience with Microsoft products especially Word, Excel and PowerPoint essential.
• Experience interfacing between various internal/external stakeholders within a project;
• Strong organizational skills and ability to balance multiple priorities.
• Tertiary education in an Engineering, Technical, or Business/Project Management related field is desirable.

Special Position Requirements

Physical Environment: Office and Naval ships alongside in harbor, or at sea, therefore must meet all federal government requirements to access Canadian government facilities, including naval dockyards

Travel: Occasional domestic or international travel will be required, which will include access to government facilities and assets, including naval vessels

Customer Location Based or Site Visits: Access to government facilities and assets, including naval vessels

The reference Total Target Compensation (TTC) market range for this position, inclusive of annual base salary and the variable compensation target, is between Total Target Cash (TTC) $70,000 - $95,000 CAD Annual.

This reflects how companies in a similar industry and geographic region generally pay for similar jobs. This range helps the Company make pay decisions as one data point among many. Where a position falls within this range is also dependent on other factors including – but not limited to – the employee’s career path history, competencies, skills and performance, as well as the company’s annual salary budget, the customer’s program requirements, and the company’s internal equity. Thales may offer additional benefits and other compensation, depending on circumstances not related to an applicant’s status protected by local, state, or federal law.

We use artificial intelligence–enabled tools as part of our recruitment process to support activities such as candidate discovery, résumé matching, and interview scheduling. These tools may help screen and assess applications and recommend potential matches based on the requirements within the job description. All hiring decisions, including candidate evaluation, selection, and disposition, are made by human recruiters. Artificial intelligence does not make hiring decisions on our behalf.

Why Join Us?

Hybrid

Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:

• Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.
• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.
• Company paid holidays, vacation days, and paid sick leave.
• Voluntary Life, AD&D, Critical Illness, Long-Term Disability.
• Employee Discounts on home, auto, and gym membership.

Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.