Maintenance Clerk

Discovery Silver Corp.; Timmins; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading company in precious metals is seeking a Surface Maintenance Clerk in Timmins, Ontario. This role involves clerical and administrative duties for the Surface Mobile and Electrical departments. Ideal candidates will have a College Diploma in Office Administration and strong organizational skills. The position offers a supportive work environment with opportunities for growth and engagement.

Qualifications

• 2 to 5 years as a mid-tier office administrator.
• Mining experience preferred.
• Valid 'G' driver's license.

Responsibilities

• Maintain Maintenance KPI’s and assist with month end reports.
• Accurately track all contractor usage and forward monthly hours.
• Provide support for payroll and administration issues.

Skills

Organizational Skills

Analytical Skills

Communication

Interpersonal Skills

Education

College Diploma in Office Administration

Tools

Excel

Word

Access

MS Project

Site CMMS

Job description

Discovery is an Americas-focused precious metals company with a diversified portfolio. Our Mission is to deliver sustainable value for all stakeholders by operating in a safe and responsible manner and having a positive impact on local communities.

Located in and around the City of Timmins, Ontario, Porcupine has two underground and one open pit mines. A continuous operation for over 100 years that provides a great work-life balance. Employees from diverse backgrounds are empowered through engagement, involvement, and growth opportunities in the workplace.

Location
Timmins, Ontario

Schedule
5x2

Purpose
The Surface Maintenance Clerk’s position is to provide clerical and administrative duties for the functioning of the Surface Mobile and Electrical departments.
SAFETY AND SUSTAINABILITY EXPECTATIONS

• Responsible for their health and safety.
• Attend one safety meeting per month.
• Will correct or report unsafe practices or conditions.
• Maintains a safe and healthy place to work.
• Make suggestions to improve any aspect of safety.
• Learns and follows the safety rules and procedures for safe performance of the job.

Responsibilities

• Maintain Maintenance KPI’s
• Assist with month end reports
• Review all time entries and follow up with issues. Ensure absences are recorded and crew time is maintained
• Sharepoint and Enablon Super user
• Enablon – entry of required action items, safety concerns, etc.
• Accurately track all contractor usage. Forward monthly contractor hours to Management by the end of the 4th working day following each month.
• Participate in Root Case analyses to take minutes and complete the write-ups.
• Maintain dept training records and work with team to schedule training and certifications.

Document Management

• Scan all 5-point safety cards and pre-ops
• Scan all time sheets for Maintenance Department
• File all regulatory documents
• Assist with budget spreadsheets
• Maintain equipment/ asset records
• Review work orders and task lists and assist in identifying corrective actions as required.

General Administration Duties

• Maintain schedules & crew lists.
• Create transmittals.
• File workforce personnel information and contract worker information.
• Provide support for payroll and administration issues.
• Additional tasks from the Surface Maintenance and other departments as required.
• Manage coverall services for the Surface Maintenance.
• Interact with all staff.
• Manage the department’s procurement (purchase orders, receipt of invoices)
• Follow up hiring and integration of new employees
• Resolve issues requiring knowledge of Company policies and procedures and ongoing projects
• Handle confidential and time critical material with tact and discretion.
• Responsible for file management
• Process stock request forms to the inventory team
• Help in processing Rush orders in ERP system .
• Generate requested reports and update the data as required.

Training and Education

• College Diploma in Office Administration.
• Proficiency in word processing, spreadsheets and Outlook is required.
• Mining experience preferred.
• 2 to five years as a mid-tier office administrator.
• Valid "G" driver's license
• Strong organizational, analytical, communication, interpersonal skills
• Familiarity with maintenance terminology Computer literate with proficient typing skills, and specific knowledge of Excel, Word, Access, Site CMMS and MS Project.

Deadline to Apply
May 23, 2025

We understand no candidate will meet every single desired qualification. If your experience looks a little different from what we’ve identified and you think you can bring value to the role, we’d love to learn more about you!

As an equal opportunity employer, Discovery is committed to diversity, inclusion and accessibility. Accommodations are available on request for candidates taking part in all aspects of the selection process.