Maintenance Administrator

Custom Helicopters Ltd.; Winnipeg; Presencial; CAD 42.000 - 64.000; Tempo integral

Resumo da vaga

Custom Helicopters Ltd. in Winnipeg, Canada, is seeking a Maintenance Administrator to provide administrative and coordination support to the Maintenance Department.

The role ensures accurate recordkeeping, maintains document control, and supports regulatory compliance within the department. As you develop knowledge of our maintenance operation, you will progressively assist the Airworthiness Department with aircraft records, maintenance information systems, and related documentation, through

Qualificações

• High school diploma is required; post-secondary education in administrative fields is an advantage.
• Experience in aviation or related admin/documentation roles is preferred.
• Proficiency with Microsoft Office and document management systems.
• Technical writing experience is an asset.
• Strong organizational, communication, and time management skills.
• Ability to manage multiple projects and maintain meticulous records.

Responsabilidades

• Provide administrative support to the Maintenance Department, including document control, database administration, vendor correspondence, and coordination.
• Schedule and coordinate meetings and departmental events.
• Prepare, format, and maintain technical and admin documentation using approved document management systems.
• Reconcile departmental travel expenses and maintain records.
• Support maintenance training records and qualification documentation.
• Assist with maintenance department projects and process-improvement initiatives.
• Create and update administrative procedures, forms, and user guides.
• Liaise with managers to support requirements, document control, and corrective actions.
• Assist with aircraft technical records administration and maintenance program data entry.
• Assist with report generation and data administration tasks.
• Perform other duties to support departmental objectives.

Conhecimentos

Organizational skills

Communication skills

Time management

Multitasking

Formação

High school diploma

Post-secondary admin/business/PM

Ferramentas

Microsoft Office Suite

Document management systems

Descrição da vaga

Reporting to the Director of Compliance (PRM), the Maintenance Administrator provides administrative and coordination support to the Maintenance Department.

This role supports the efficient operation of maintenance activities through the administration of technical records, maintenance databases, departmental documentation, compliance‑related processes, and maintenance projects. Working closely with maintenance management and key stakeholders, this individual ensures accurate recordkeeping, supports regulatory compliance requirements, and contributes to continuous improvement initiatives within the department.

As the individual develops knowledge and experience within the Company's maintenance operation, the role is expected to progressively provide broader administrative support to the Airworthiness Department, including aircraft records, maintenance information systems, technical documentation, and related processes. This development will occur through appropriate training and established processes while maintaining the accountability of the responsible functional areas.

Responsibilities

• Provide administrative support to the Maintenance Department, including document control, database administration, vendor correspondence, and departmental coordination.
• Schedule and coordinate meetings, and departmental events.
• Prepare, format, distribute, and maintain technical and administrative documentation using approved document management systems.
• Reconcile departmental travel expenses and maintain associated records.
• Provide administrative support to maintenance managers for employee training, qualification, authorization, and personnel training records.
• Support maintenance department projects, process improvement initiatives, and implementation of new systems.
• Create, maintain, and update administrative procedures, forms, templates, and user guides.
• Liaise with department managers to support operational requirements, document control activities, and corrective action initiatives.
• Assist with the administration, filing, archiving, retrieval, and organization of aircraft technical records.
• Assist with entry, verification, and maintenance of technical records and maintenance program information within approved maintenance tracking systems.
• Assist maintenance management with report generation, record verification, and data administration activities.
• Perform other duties as assigned in support of departmental objectives.

Qualifications

• High school diploma is required; post‑secondary education (administrative assistant, business administration, project management or similar) is an advantage.
• Experience in the aviation industry or in a related administrative/documentation role is preferred.
• Proficiency in Microsoft Office Suite and document management systems.
• Technical writing and related software experience is an asset.
• Strong organizational, communication, and time management skills.
• Ability to manage multiple projects and maintain meticulous records.