Logistics Site Assistant - Finance

Adecco; Halifax; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading company is seeking a Logistic Site Assistant to support financial and administrative functions within their logistics operations. The role involves managing site documentation, assisting with budget control, and ensuring compliance with operational guidelines. Ideal candidates have a diploma in business administration or a related field and relevant experience in logistics or finance, with strong skills in Microsoft Office and ERP systems.

Qualifications

• 1–2 years in an administrative or finance-related role, preferably in logistics.
• Experience with financial documentation and accounting principles is valuable.
• Strong organization and attention to detail are essential.

Responsibilities

• Provide administrative support to the Site Manager and team.
• Assist in budget preparation and monitor site financials.
• Ensure compliance with operational standards and maintain accurate records.

Skills

Microsoft Office Suite

Organizational Skills

Communication

Analytical Skills

Education

Post-secondary diploma in business administration, logistics, or finance

Tools

ERP or logistics management systems

Job description

The Logistic Site Assistant plays a key administrative and financial support role within the logistics operation. This position is responsible for ensuring the smooth execution of day-to-day administrative tasks, supporting financial planning and control, and maintaining compliance with internal procedures and external regulations.

Administrative & Operational Support

• Provide comprehensive administrative support to the Site Manager and leadership team to streamline internal processes and support decision-making.
• Manage site documentation, employee records, and internal communications to ensure operational continuity.
• Serve as the primary point of contact for internal and external stakeholders, including vendors, agencies, and visitors.

Finance & Budgeting

• Assist in the preparation, monitoring, and control of site budgets and forecasts.
• Process and verify purchase orders and supplier invoices in accordance with company procedures.
• Support financial reporting by preparing budget variance reports, identifying discrepancies, and recommending corrective actions.

Reporting & Compliance

• Compile and analyze key performance indicators (KPIs) related to staffing, invoicing, and budget performance.
• Ensure compliance with safety, quality, and environmental standards, supporting audits and certification processes.
• Maintain accurate records and contribute to continuous improvement initiatives, including 5S and Good Quality Practices.

Required Skills & Qualifications

• Education : Post-secondary diploma or equivalent experience in business administration, logistics, or finance.
• Experience : 1–2 years in an administrative or finance-related role, preferably in a logistics or warehouse environment.
• Technical Skills :
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Familiarity with accounting principles and financial documentation.
• Experience with ERP or logistics management systems is an asset.
• Strong organizational and planning abilities.
• Excellent communication and interpersonal skills.
• Analytical mindset with attention to detail.

If you are interested in this role please apply now!.