Inventory: Various Administrative Positions - Administrative Assistant / Finance Clerk

Employment and Social Development Canada; Halifax, Maitland Bridge; On-site; CAD 57,000 - 62,000; Full time

Job summary

Employment and Social Development Canada is looking for motivated individuals for various Administrative positions including Administrative Assistant and Finance Clerk roles. You will play a vital role providing administrative and financial support within a multi-functional team in beautiful national parks across Nova Scotia. The ideal candidate should possess strong organizational skills and a commitment to diversity and inclusion.

Benefits

Work-life balance

Training and professional development

Flexible work arrangements

Beautiful work locations

Qualifications

• Completion of secondary school or acceptable combination of education, training, and experience.
• Experience providing administrative and program support in an office environment.

Responsibilities

• Provide administrative and financial support to various units.
• Maintain records, procure office supplies, process invoices, and make travel arrangements.

Skills

Administrative Support

Financial Processing

Customer Service

Detail Orientation

Education

Secondary School Education

Tools

SAP

Microsoft Office Suite

Job description

No endorsement of any products or services is expressed or implied.

Inventory: Various Administrative Positions - Administrative Assistant / Finance Clerk

Reference number: CAP25J-180523-000003
Selection process number: 2025-CAP-MNS-EA-TERM-131

Parks Canada
Annapolis(Nova Scotia),Halifax(Nova Scotia),Maitland Bridge(Nova Scotia)
CR-04
Term
$57,397 to $61,953 (based on full time year-round employment)

Experience Canada by joining the Parks Canada Agency!

Closing date:1 December 2025 - 23:59, Pacific Time

Who can apply:All individuals who have legal status to work in Canada. Please indicate in your application the reason for which you are entitled to work in Canada: Canadian citizenship, permanent resident status or work permit.In the spirit of the pending Toqi’maliaptmu’k Arrangement, preference for this position will be given to qualified Mi’kmaq First Nation community members. We encourage applicants to self-identify.Creating a diversified, representative and inclusive workplace is a priority. We encourage women, Aboriginal peoples, persons with disabilities and members of a visible minority group to self-identify in their application.*We will conduct an initial screening of applications on June 30, 2025.*

Apply online

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.

We will accept on-line applications received via the Public Service Resourcing System (GCJobs site) or via email at [e-mail]. If you are applying by email: you will need to provide a cover letter outlining how you meet each of the “Essential Qualifications”. You must provide specific examples to clearly demonstrate how you meet the education and the experience requirements listed under "Essential Qualifications".

We can’t make any assumptions about your experience. Simply saying you have the required qualifications or listing your current duties is not enough. Instead, provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. We’ll only use your résumé as a secondary source of information. If you don’t clearly demonstrate you have the required experience, we won’t ask for additional information and you may be screened out.

For tips to navigate the application process step by step, refer to the following site: https://www.youtube.com/watch?v=0GW7P3g9hhI

If at any point you are struggling with your application or have questions about what we are asking for, please reach out to one of the contacts listed at the bottom of this poster.

Duties

In these roles you will provide administrative and / or financial support to various units for a small multi-functional team within a network of national parks and historic sites in Mainland Nova Scotia.

*Administrative support service is defined as, but not limited to: reception services, responding to information requests, invoice routing, maintaining records in a filing system, procuring office supplies, processing mail, making travel arrangements and other related duties.

*Financial support services is defined as, but not limited to: tracking expenditures; provide information on variances/commitments; provide the full range of accounts receivable services; verify and code financial transactions; input financial data; reconcile point of sale data to bank deposits; maintain change floats; and maintain SAP (sales and distribution module).

Work environment

Parks Canada is proud to be recognized by Forbes as one of Canada's Best Employers.

Why work at Parks Canada?

️ Work-life balance: We prioritize your well-being with an organizational culture and policies that support a balanced lifestyle.
Training and professional development: Our commitment to continuous learning ensures you can grow and advance in your career.
Beautiful work locations: With offices and sites in some of Canada's most breathtaking landscapes, your work environment may be as inspiring as the work itself.
️ Transfer and promotion opportunities: We provide room for career growth, with opportunities to explore diverse roles within Parks Canada.
Flexible work arrangements: Enjoy the possibility of flexible hours, compressed work weeks, and a work culture that values adaptability.

Parks Canada is a federal government agency responsible for the protection and presentation of Canada’s outstanding natural and cultural resources through a system of national parks, national marine conservation areas and national historic sites in all regions of Canada.

Intent of the process

This process will be used to fill anticipated vacancies as full-time term employment opportunities arise in the Mainland Nova Scotia Field Unit. They are anticipated to be 6 months with the possibility of extension.

Stream 1 - CR-04: Administrative Assistant (Located in Annapolis Royal)
Stream 2 - CR-04: Finance Clerk (Located in Halifax or Maitland Bridge)

From the work locations currently listed on the poster, please clearly identify in your application the work location(s) in which you are prepared to work.

This process will be used to create a pool of qualified candidates to staff similar positions with various tenures, security levels or linguistic profiles in same or other parts of the country.

In support of achieving a representative workforce, preference may be given to qualified candidates who self-identify as belonging to an employment equity group such as Indigenous, Visible Minorities, or Persons with Disabilities.

*We will conduct an initial screening of applications on June 30, 2025.*

Positions to be filled:Number to be determined

Information you must provide

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

EDUCATION
All streams:
• Successful completion of Secondary School education or an acceptable combination of education, training and experience.

EXPERIENCE
For all streams:
• Experience providing administrative and program support in an office environment.

*Administrative support service is defined as, but not limited to: reception services, responding to information requests, invoice routing, maintaining records in a filing system, procuring office supplies, processing mail, making travel arrangements and other related duties.

EXPERIENCE:
Stream 2 (Finance Clerk):
• Experience processing financial transactions on computerized financial or accounting system.

*Financial support services is defined as, but not limited to: tracking expenditures; provide information on variances/commitments; provide the full range of accounts receivable services; verify and code financial transactions; input financial data; reconcile point of sale data to bank deposits; maintain change floats; and maintain SAP (sales and distribution module).

The following will be applied / assessed at a later date (essential for the job)

Various language requirements
• Stream 1 (Administrative Assistant): Bilingual imperative (BBB/BBB)
• Stream 2 (Finance Clerk): English Essential

The following may be applied / assessed at a later date (may be needed for the job)

ABILITIES
For all streams:
• Ability to establish priorities and organize work to respond to multiple demands and to meet deadlines.
• Ability to use financial systems (SAP etc.).
• Ability to use different types of software (Word, Excel, PowerPoint and Outlook).
• Ability to process basic financial transactions.
• Ability to respond to enquiries from Park Users and the general public.
• Ability to prepare correspondence and different types of documents.
• Ability to communicate effectively (orally and written).

PERSONAL SUITABILITY
For all streams:
• Teamwork & Collaboration – virtual and in-person.
• Attention to detail.
• Applying principles and procedures.
• Demonstrates integrity.
• Exercises sound judgment.
• Thinks things through.
• Initiative.
• Discretion.

Conditions of employment

Reliability Status security clearance - For all streams:
Obtain and maintain Reliability Status with Credit Check.

For all streams:
• Possess and maintain a valid Class 5 driver’s license or equivalent.

Other information

The Parks Canada Agency is established as a separate employer in the Federal Public Service under the Financial Administration Act. Persons appointed to the Agency continue to be part of the Public Service. The Parks Canada Agency operates under its own human resources framework outside of the Public Service Employment Act and in line with values of fairness, competence and respect, and its operating principles.

Parks Canada is committed to the principles of diversity and employment equity under the Employment Equity Act, and strives to ensure that our workforce reflects the diverse nature of Canadian society. We encourage women, Aboriginal peoples, persons with disabilities and members of a visible minority group to self-identify.

Persons are entitled to participate in the appointment process in the official language(s) of their choice.

You may be assessed using a variety of assessment tools, such as, but not limited to: written exams, interviews, reference checks, report examples etc. Please note that your overall conduct and communications, including email correspondence, throughout the entire process may be used in the assessment of qualifications.

Tips for applicants:
• Please provide complete and thorough details of your education and experience.
• Do not assume that the screening board has any previous knowledge of your background, qualifications, or work history. You must be specific and provide concrete examples/details for each Experience element, as applications will be screened only on the information provided.
• Failure to provide sufficient information may result in your application being screened out of the competition.

We thank all those who apply. Only those selected for further consideration will be contacted.

Contact information

Iris Lin, Finance and Administration Manager