Logistics Administrator

Parrish & Heimbecker, Limited; Guelph; On-site; CAD 45,000 - 60,000; Full time

Job summary

Parrish & Heimbecker, Limited is seeking a motivated Logistics Administrator in Guelph. The role involves managing sales documentation, coordinating with finance, and ensuring compliance across logistics operations. Join a family-owned business dedicated to supporting its team and fostering growth.

Benefits

Learning and Development Programs

Dental, Vision, and Extended Health Care

Tuition Reimbursement

Employee Assistance Program

Paid Time Off

RRSP Matching

Wellness Program

Company Events

Qualifications

• Experience with logistics coordination or supply chain support preferred.
• Strong attention to detail and ability to manage multiple tasks.
• Excellent communication and teamwork skills.

Responsibilities

• Manage sales and freight documentation.
• Support logistics and finance teams with timely reporting.
• Process freight invoices and manage documentation for audit purposes.

Skills

Attention to Detail

Organizational Skills

Communication

Education

Post-secondary education in Business Administration or related field

Tools

ERP systems (Agrosoft)

Job description

Parrish & Heimbecker

Join our team that shares your Passion & Heart for Canadian agriculture! Parrish & Heimbecker, Limited (P&H) has an opportunity for a motivated, forward-thinking, and dedicated individual as a Logistics Administrator for our Grain Division based in Guelph, ON.

P&H Grain

The P&H Grain Division is a comprehensive grain and crop input network, operating across approximately 45 locations in the prairie provinces, Ontario and Quebec. Our strategically positioned facilities, including grain elevators, rail sidings, inland terminals, and specialized export terminals, ensure that we effectively match producer grain with the needs of both domestic and export end users. As a full-service agri-retailer, we provide farming communities with a full range of quality crop input products and agronomic solutions, encompassing crop protection products, certified seeds, nutrients, and custom applications.

Benefits
Parrish & Heimbecker Ltd offers many perks to our hardworking staff, including:

• Learning and Development Programs
• Dental, Vision, and Extended Health Care
• Tuition Reimbursement
• Employee Assistance Program
• Paid Time Off
• RRSP Matching
• Wellness Program
• Company Events

Your Role
We are seeking a detail-oriented and highly organized Logistics Administrator to join our team. Your responsibilities will include managing sales and freight documentation, maintaining accurate cost tracking, and supporting logistics and finance teams with timely reporting. This role is vital for ensuring smooth operations, compliance, and effective communication across departments.

Day-to-Day Responsibilities

• Order entry using ERP system (Agrosoft)
• Costing accrual entry and management related to bulk vessel orders
• Processing freight invoices for shipments via bulk vessels, trucks, and rail
• Collaborating with accounts payable to ensure timely bulk vessel payments
• Maintaining freight accruals and performing monthly assessments
• Working with the merchandising department to ensure accurate invoicing of bulk cargo
• Managing documentation for audit purposes
• Contract entry to support GMP+ compliance
• Tracking freight invoices for the transportation team
• Entering data into the Canadian Export Reporting System (CERS) portal (B13 entries)
• Performing other duties as assigned

Required Qualifications

• Post-secondary education in Business Administration, Supply Chain Management, Logistics, or a related field
• Experience with logistics coordination, freight, or supply chain support is preferred
• Familiarity with ERP systems like Agrosoft is an asset
• Strong attention to detail and organizational skills
• Comfort working with numbers and verifying financial data
• Ability to manage multiple tasks and deadlines effectively
• Excellent communication and teamwork skills

Work and grow with a family-owned company.

Join our team with Purpose & History! P&H’s roots go back over 110 years. We are a Canadian, family-owned and managed agri-business that values honesty, integrity, and continuous learning. We support our staff to always improve.

With over 70 locations coast to coast and global trade links, P&H is growth-oriented, diversified, and vertically integrated, with operations in grain merchandising, flour milling, crop input distribution, and animal feed production.

To apply and learn more, visit us at www.pandhcareers.com.

We thank all applicants, but only those selected for an interview will be contacted.

P&H is committed to building a diverse workforce reflective of Canadian society. We are an equal opportunity employer and encourage applications from women, Indigenous peoples, persons with disabilities, and visible minorities. Accommodations are available upon request during the recruitment process.

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