Litigation Legal Assistant

WeirFoulds LLP; Toronto; Hybrid; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Accommodations for applicants with dis

Job summary

WeirFoulds LLP in Toronto is seeking a Litigation Legal Assistant to support three lawyers in a busy Commercial Litigation practice. The role covers drafting pleadings, filing, scheduling, and client communications, with a focus on accuracy and efficiency.

The ideal candidate has advanced litigation experience, strong tech skills (iManage, InterAction, 3E), and a collaborative approach. This is a full-time, permanent post with a hybrid work model and core hours 9 to 5, Monday through Friday.

Qualifications

• Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
• Strong understanding of legal terminology, procedures and statutes.
• Thorough knowledge of the Rules of Civil Procedure as they apply to litigation.
• Proficient with MS Office 365 and PDF software.
• Excellent time management, organizational and prioritization skills.
• Ability to work independently and within tight timelines.
• Eagerness to learn new technology/processes and further develop skills.
• Familiarity with Toronto and Ontario court filing processes.

Responsibilities

• Drafting and preparing legal documents and correspondence in proper format.
• Managing and tracking deadlines and lawyers' calendars; scheduling court dates.
• Opening, closing and organizing files in iManage; maintaining matter/client lists.
• Entering dockets into accounting software (3E) as needed.
• Handling internal and external communications and client inquiries.
• Coordinating with Marketing and BD as required.
• Booking meeting rooms and travel arrangements.
• Other administrative duties to support a busy practice.

Skills

Legal terminology

Civil Procedure knowledge

MS Office 365

PDF software

Time management

Attention to detail

Team player

Discretion/confidentiality

Learning new tech

Client service

Education

Legal Assistant Diploma

Law Clerk certificate

Tools

iManage

InterAction CRM

3E accounting software

Job description

We are currently recruiting a Litigation Legal Assistant to join our Commercial Litigation practice. This is an exciting opportunity for an individual who enjoys variety at a busy, fast-paced desk that offers a broad range of litigation, legal, and executive assistant responsibilities and challenges. In this role you will be supporting three legal professionals.

The ideal candidate is a seasoned legal assistant with advanced litigation experience, strong technical proficiency, and superior practice management capabilities. You will be required to demonstrate initiative, strong communication (verbal and written) and organizational skills, and have a desire to work in a team environment to promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday, 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model, and the successful candidate will be required to work in the office a minimum of 3 days per week.

Responsibilities

• Drafting and/or preparing various legal documents (pleadings, notices of motion, notices of application, affidavit, facta, etc.), presentations and correspondence, and ensuring that they are accurate and in proper format.
• Compiling records and briefs as and when required.
• Arranging for service and filing of legal documents and related instructions to process servers/agents and filing with the appropriate courts.
• Managing and tracking deadlines, conditional dates, and appointments, including managing the lawyers’ calendars and scheduling appointments and court dates as needed.
• Typing up general correspondence and various legal documents from handwritten notes, phone, or verbal instructions.
• Opening and closing files electronically and physically, which also includes maintaining detailed matter/client lists and maintaining the electronic filing system (iManage).
• Running monthly accounts; reviewing entries for accuracy and completeness.
• Entering dockets into accounting software (3E) as and when required.
• Managing internal and external communications, including incoming calls, mail, faxes and e-mail, responding when needed and as appropriate.
• Dealing with and responding to client inquiries and conducting follow up as required.
• Entering and updating client contact lists in the CRM (InterAction) and working closely with the Marketing and BD department as and when required.
• Other general administrative duties such as scheduling appointments and meetings, booking meeting rooms, making travel arrangements, etc.; working with other internal Departments to provide documents/other materials on time to meet client needs.
• Continually assessing and establishing work priorities as needed.
• Demonstrating a team approach; supporting and standing in for colleagues to cover absences.
• Other administrative duties as assigned.

Required Skills & Qualifications

• Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
• Thorough understanding and knowledge of legal terminology, procedures and statutes.
• Strong working knowledge of the Rules of Civil Procedure and the steps and stages that arise in litigation.
• Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Proficient with PDF software (Tungsten/Kofax Power PDF/ Adobe).
• Excellent time management, organizational and prioritization skills.
• Ability to work independently and within tight timelines.
• Eagerness to learn new technology/processes and further develop skills.
• Familiarity with the scheduling and in-person and virtual filing processes for the Toronto and Ontario courts.
• Excellent attention to detail and diligent proofreading skills.
• Strong interpersonal skills and an excellent team player.
• Passionate about providing quality service and work product to lawyers, clients and the courts.
• Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.

This job posting is for an existing vacancy.

The target salary range for this position is $60,000 - 80,000, commensurate with the successful candidate’s skills, experience, and qualifications.

WeirFoulds welcomes applications from all qualified candidates. We recognize the need to demonstrate equity, diversity and inclusion in everything we do, and are committed to providing an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact our Human Resources Team at [e-mail].