Legal Assistant, Float

Osler; Toronto; Hybrid; CAD 60,000 - 75,000; Full time

Benefits offered by this job

Hybrid work model

Wellness programs

Community involvement

Job summary

Aird & Berlis LLP in Toronto is seeking a highly organized Legal Assistant to support our Litigation and Dispute Resolution Group. This role supports multiple lawyers and requires excellent communication and administrative skills.

The successful candidate will manage filing, docketing, accounting, and client communications, with a focus on accuracy, confidentiality, and timely delivery in a fast-paced environment.

Qualifications

• Three years' experience as a Legal Assistant in Litigation.
• Post-secondary Legal Assistant or Law Clerk program completed.
• Strong knowledge of the Rules of Civil Procedure.
• Experience with ACL is an asset.
• Ability to handle time-pressure and multiple demands.

Responsibilities

• Assist with preparation, service, and filing of litigation materials.
• Manage calendar and multiple active files.
• Prepare correspondence and documentation.
• Handle accounting, billing, and file opening/closing.
• Communicate professionally with clients and colleagues.
• Maintain confidentiality and professionalism.

Skills

Litigation experience

Organized

Communication skills

Case management

Education

Legal Assistant or Law Clerk program

Tools

Case Centre

ACL

Microsoft Office

Job description

Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto’s and Vancouver’s financial districts. With over 1,000 lawyers, business advisors and patent agents, we serve clients across Canada and globally.

What We Believe In:

The firm is committed to ensuring that all members of the Aird & Berlis LLP community feel valued, respected and supported. We are a dedicated group of diverse individuals who care about each other, the work we produce and the client service we provide. We go to great lengths to foster a professional, supportive environment for all firm members so you can focus on the important things: client service, your career and your life.

What We Are Looking For:

Aird & Berlis LLP has a new open vacancy for a highly organized and detail-oriented Legal Assistant to join our Litigation and Dispute Resolution Group. This role will provide support to multiple lawyers and is ideal for a candidate with strong administrative litigation experience and excellent communication skills.

Responsibilities:

• Assist with the preparation, service, and filing of litigation materials before the Ontario Superior Court of Justice, the Ontario Court of Appeal, and the Federal Courts, including but not limited to motion records, pleadings, notices, affidavits, affidavits of documents, oral hearing compendiums, and bills of costs.
• Demonstrated experience using Case Centre for the preparation and management of electronic hearing materials.
• Strong organizational skills with the ability to manage and prioritize multiple active litigation files in a fast-paced environment.
• Knowledge of the Rules of Civil Procedure and applicable court practice directions
• Experience with trial and hearing support
• Prepare, edit and complete all necessary correspondence and documentation
• Handle administrative details with respect to accounting, opening and closing files, docketing, and billing, etc.
• Communicate professionally with all internal and external clients
• Manage duties related to accounting
• Accountable for all work assigned
• Calendar management
• Take initiative
• Confidential

Requirements:

• Minimum of three years’ previous experience as a Legal Assistant in Litigation
• Successful completion of a related post-secondary Legal Assistant or Law Clerk program
• Excellent knowledge of the Rules of Civil Procedure
• Previous experience with ACL is considered an asset
• Handle time pressure situations and stress of multiple demands

Skills:

• Microsoft suite of applications
• Ability to problem solve
• Good judgement and decision making
• Strong interpersonal skills
• Organized
• Resourceful
• Detailed

Compensation:

The salary range for this position is $60, - $75, annually; the base pay offered may vary depending on job-related knowledge, skills, experience, and internal and market equity.

Why You Should Apply:

• Opportunities for growth and on the job training and development
• Competitive compensation and benefits package
• We currently have a hybrid working model that offers flexibility and work life balance
• We pride ourselves on being a mid-sized firm with a family feel
• Active involvement in our community with opportunities to volunteer
• Wellness programs

Any offer of employment will be conditional upon a criminal background check.

We will review applications as they are received and all applications will be kept on file. Only those candidates selected for an interview will be contacted.