Commercial Litigation Legal Assistant

Ruby & Co.; Toronto; Hybrid; CAD 72,000 - 88,000; Full time

Benefits offered by this job

Hybrid-Remote (2 days in office)

Job summary

Ruby & Co. is seeking a Commercial Litigation Legal Assistant in Toronto to support a busy litigation practice.

The role is hybrid-remote with two days in the office, providing comprehensive legal administrative support to the Commercial Litigation group. You will draft and proofread pleadings, manage files, coordinate court filings and calendars, assist with discoveries and hearings, and liaise with clients and counsel.

Qualifications

• 3+ years of experience as a Legal Assistant, preferably supporting a commercial litigation practice.
• Strong knowledge of Ontario litigation procedures and court processes.
• Excellent organizational and time-management skills with the ability to manage competing priorities.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to work independently while also contributing effectively to a team.

Responsibilities

• Provide comprehensive legal administrative support within the Commercial Litigation group.
• Prepare, format and proofread correspondence, pleadings, affidavits, factums and other legal documents.
• Manage electronic and paper files, ensuring documents are organized and maintained accurately.
• Assist with court filings, service and other litigation-related procedural requirements.
• Maintain lawyers' calendars, including scheduling meetings, examinations, discoveries, motions and other deadlines.
• Coordinate appointments, meetings and examinations with clients, counsel and other parties.
• Prepare and organize materials for discoveries, motions, hearings and trials.
• Monitor limitation dates, filing deadlines and other key dates.
• Handle incoming and outgoing correspondence and communications with clients, opposing counsel and the courts.
• Assist with docketing, time entry, billing and expense processing.
• Provide general administrative support to the litigation team as required.

Skills

Legal administration

Time management

Attention to detail

Communication skills

Independent worker

Team player

Tools

Microsoft Office

Practice management software

Document management systems

Job description

Our client, a well-established Toronto law firm with a strong reputation for providing sophisticated legal services to a diverse range of clients is seeking a Commercial Litigation Legal Assistant to join their team and support a busy litigation practice. This role is Hybrid-Remote with 2 days in office.

Responsibilities

• Provide comprehensive legal administrative support within the Commercial Litigation group
• Prepare, format and proofread correspondence, pleadings, affidavits, factums and other legal documents
• Manage electronic and paper files, ensuring documents are organized and maintained accurately
• Assist with court filings, service and other litigation-related procedural requirements
• Maintain lawyers' calendars, including scheduling meetings, examinations, discoveries, motions and other deadlines
• Coordinate appointments, meetings and examinations with clients, counsel and other parties
• Prepare and organize materials for discoveries, motions, hearings and trials
• Monitor limitation dates, filing deadlines and other key dates
• Handle incoming and outgoing correspondence and communications with clients, opposing counsel and the courts
• Assist with docketing, time entry, billing and expense processing
• Provide general administrative support to the litigation team as required

Requirements

• 3+ years of experience as a Legal Assistant, preferably supporting a commercial litigation practice
• Strong knowledge of Ontario litigation procedures and court processes
• Excellent organizational and time-management skills with the ability to manage competing priorities
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to work independently while also contributing effectively to a team
• Strong computer skills, including proficiency with Microsoft Office
• Experience with legal practice management and document management systems is an asset

Compensation

• Salary up to 80,000, commensurate with experience
• Two days per week in the office
• Professional and collaborative work environment