Legal Assistant (Insurance Defence)

Recruiting in Motion; Toronto; Hybrid; CAD 48,000 - 72,000; Full time

Job summary

Recruiting In Motion - Eastern Ontario is seeking a Legal Assistant with experience in insurance defence to join a downtown Toronto team. The role offers a hybrid work arrangement with 2 in-office days per week and a fast-paced, collaborative environment.

You will support lawyers with day-to-day administrative tasks, manage calendars and filings, and ensure accurate document preparation and compliance with litigation deadlines in Ontario.

Qualifications

• Previous experience as a Legal Assistant in insurance defence is mandatory.
• Strong understanding of litigation procedures and legal terminology.
• Experience preparing and formatting legal documents and correspondence.
• Familiarity with court filing procedures and litigation deadlines.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage competing priorities and work independently.
• Proficiency in Microsoft Office and legal document management systems.

Responsibilities

• Provide day-to-day administrative and legal support to lawyers in insurance defence.
• Prepare, format, edit and proofread legal documents and correspondence.
• Manage calendars, schedule meetings, and coordinate discoveries and other litigation appointments.
• Maintain electronic and physical files, ensuring documents are organized and up to date.
• Assist with court filings, service of documents and related litigation procedures.
• Monitor limitation periods, deadlines and key dates, and maintain calendars.
• Communicate with clients, opposing counsel, court personnel and other external contacts.
• Manage incoming correspondence and provide general administrative support.

Skills

Litigation procedures

Legal terminology

Document preparation

Court filing procedures

Microsoft Office

Communication

Tools

Legal document management systems

Job description

Legal Assistant - Insurance Defence

Location: Downtown Toronto, ON Work Arrangement: Hybrid - 2 days in office per week. Our client, a well-established law firm, is seeking an experienced Legal Assistant to join its team in downtown Toronto. This is an excellent opportunity for a detail-oriented legal professional with a background in insurance defence who enjoys working in a collaborative, fast-paced environment.

Responsibilities

• Provide day-to-day administrative and legal support to lawyers within the insurance defence practice.
• Prepare, format, edit and proofread legal documents and correspondence.
• Manage calendars, schedule meetings, and coordinate discoveries, examinations and other litigation-related appointments.
• Maintain electronic and physical files, ensuring documents are organized and up to date.
• Assist with court filings, service of documents and related litigation procedures.
• Monitor limitation periods, deadlines and key dates, ensuring calendars are accurately maintained.
• Communicate with clients, opposing counsel, court personnel and other external contacts.
• Manage incoming correspondence, coordinate follow-ups and provide general administrative support as required.

Qualifications

• Previous experience working as a Legal Assistant within an insurance defence practice is mandatory.
• Strong understanding of litigation procedures and legal terminology.
• Experience preparing and formatting legal documents and correspondence.
• Familiarity with court filing procedures and litigation-related deadlines.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage competing priorities and work independently in a busy legal environment.
• Proficiency in Microsoft Office and legal document management systems.

AI may be used to support certain administrative aspects of our recruitment process. However, all applications and resumes are reviewed by qualified human reviewers, and all screening and hiring decisions are made solely by the hiring team.

The posted salary range reflects expected compensation for this role in accordance with Ontario pay transparency requirements. Actual compensation will be determined based on the successful candidate’s experience, skills, and qualifications and may fall anywhere within the range.