Licensed Real Estate Assistant

CoCalibrate Real Estate Solutions; Vancouver; On-site; CAD 60,000 - 65,000; Full time

Benefits offered by this job

Confidential hiring process

Competitive compensation with bonus

Job summary

CoCalibrate Real Estate Solutions in Vancouver is seeking a full-time Licensed Assistant to support our busy real estate team through every stage of the transaction process. You will coordinate listings, manage paperwork, oversee deadlines, communicate with clients and industry professionals, and ensure a seamless experience from start to finish.

The ideal candidate is licensed, highly organized, tech-savvy, and capable of working independently in a fast-paced environment where priorities shift.

Qualifications

• Licensed real estate professional required.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication.
• Ability to manage multiple priorities and meet deadlines.
• Discretion and confidentiality in client interactions.
• Proficient with multiple software platforms.

Responsibilities

• Provide comprehensive showings and client support throughout the buying and selling process.
• Execute timely lead follow-up and client communication initiatives.
• Prepare and coordinate listing packages, contracts, and offer documentation.
• Analyze and summarize strata documentation for team and client review.
• Facilitate buyer property tours and showing logistics.
• Research and compile data to support CMAs.
• Oversee transaction milestones to ensure smooth closings.
• Coordinate marketing preparation for listings and promotions.
• Organize and support open houses and events.
• Manage calendars and scheduling requirements.
• Handle administrative support duties and errands.

Skills

Licensed real estate license

Attention to detail

Organizational skills

Communication

Time management

Confidentiality

Tech-savvy

Independent work

Client-focused

Tools

Paragon

Webforms

Strata documents

Real estate transaction systems

Job description

THIS ROLE REQUIRES A VALID REAL ESTATE LICENSE! Are you an organized, detail-oriented real estate professional who thrives behind the scenes and takes pride in keeping transactions, timelines, and people on track? Do you enjoy supporting a busy sales team and being the go-to person who ensures nothing falls through the cracks? If so, we'd love to hear from you. We are a top-producing real estate team seeking an exceptional full-time Licensed Assistant to provide dedicated administrative and transaction support. This is an ideal opportunity for someone who enjoys the operational side of real estate and is looking for a stable, long-term role within a collaborative and growing team. In this position, your focus will be on supporting our Realtors and clients through every stage of the transaction process. You will coordinate listings, manage paperwork, oversee deadlines, communicate with clients and industry professionals, and help ensure a seamless experience from start to finish. The ideal candidate is licensed, highly organized, tech-savvy, and comfortable working in a fast-paced environment where priorities can shift quickly. Experience with Paragon, Webforms, Strata documents, and real estate transaction management systems is crucial. Strong communication skills, attention to detail, and the ability to work independently are essential. This role is designed for someone passionate about real estate administration and team support. It is a dedicated Licensed Assistant position and does not include personal lead generation or building an individual client base.

What We Offer

• Confidential hiring process
• Competitive compensation and bonus structure

Compensation: $60,000 - $65,000+ per annum with bonus structure DOE

Qualifications

• Meticulous attention to detail and a commitment to delivering work with a high degree of accuracy
• Outstanding verbal and written communication skills, with a professional and client-focused approach
• Proven ability to manage competing priorities, meet deadlines, and adapt to changing demands
• Highly proficient with technology and comfortable working across multiple software platforms and systems
• Exercises sound judgment, professionalism, and strict confidentiality in all client and team interactions
• Quick learner with the ability to retain and execute complex information, procedures, and instructions
• Strong organizational skills with the ability to proactively manage projects, timelines, and follow-up tasks
• Valid BC Driver's License and dependable personal transportation

Responsibilities

• Provide comprehensive showings and client support throughout the buying and selling process
• Execute timely lead follow-up and client communication initiatives
• Prepare and coordinate listing packages, contracts, and offer documentation
• Analyze and summarize strata documentation for team and client review
• Facilitate buyer property tours and showing logistics
• Research and compile data to support Comparative Market Analyses (CMAs)
• Oversee transaction milestones to ensure smooth and timely closings
• Coordinate marketing preparation for listings, campaigns, and promotional initiatives
• Organize and support open house events
• Manage calendars, appointments, and scheduling requirements
• Handle administrative support duties and occasional business-related errands