Legislative Clerk

Tobermory; Kelowna; On-site; CAD 43,000 - 47,000; Part time

Job summary

City of Kelowna is seeking a Legislative Clerk for a six-month term at City Hall. The successful candidate will handle public inquiries, process accounts and maintain both paper and electronic records.

The role requires a high school diploma, clerical experience, and strong computer skills (Word, Excel, Outlook, PowerPoint). The incumbent will support records management, bylaw entry, notices for public hearings, and general administrative duties.

Qualifications

• High school diploma or equivalent required.
• Experience in administrative or clerical roles.
• Strong attention to detail and organizational abilities.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Commitment to service excellence and customer service skills.

Responsibilities

• Provide information to the public regarding general inquiries.
• Process accounts receivable and payable transactions.
• Create, input, update, and maintain records (paper and electronic).
• Respond to records management issues, research solutions, and train staff on best practices.
• Liaise with Records Storage Contractor for file retrieval and archiving entries.
• Monitor records life cycle per retention schedules, handling confidential information.
• Enter development bylaws and maintain City of Kelowna bylaws records.
• Coordinate delivery of notices to the public as required by legislation.
• Prepare correspondence and summaries for Public Hearings/Meetings.
• Collect tenders and record packages per legislative requirements.
• Provide administrative and clerical support, including back-up to other clerks.

Skills

Attention to detail

Organizational skills

Communication skills

Teamwork

Customer service

Education

High school diploma or equivalent

Tools

Word

Excel

Outlook

PowerPoint

Job description

City of Kelowna is located at CITY HALL. The company is currently looking for applications for the role of Legislative Clerk. We are seeking a self-disciplined individual with exceptional interpersonal skills. The chosen applicant will be required to join and begin their duties as soon as possible. The role is offered on a 6-month term basis.

Employer Name: City of Kelowna
Position: Legislative Clerk (6-month term)
No. of vacancies: 2
Salary: Starts at $30.64 per hour with a 2-step progression to $34.29 per hour plus 14% in lieu of vacation, statutory holidays and benefits
Employment type: Term
Location: CITY HALL

• The candidate will be responsible for providing information to the public regarding various general inquiries.
• The candidate will be responsible for preparing and processing accounts receivable and payable transactions.
• The candidate will be responsible for creating, inputting, updating, and maintaining various paper and electronic records.
• The candidate will be responsible for responding to records management problems, researching solutions, recommending improvements, and training staff on best practices.
• The candidate will be responsible for liaising with the Records Storage Contractor to manage retrievals and entry of files into archive.
• The candidate will be responsible for monitoring records throughout their entire life cycle based on retention schedules, including handling confidential information and document destruction.
• The candidate will be responsible for entering development bylaws and maintaining City of Kelowna Bylaw records and systems.
• The candidate will be responsible for coordinating delivery of notices to the public as required under legislation.
• The candidate will be responsible for preparing correspondence and submission of summaries for Public Hearings/Meetings.
• The candidate will be responsible for collecting tenders and recording packages received in accordance with legislative requirements.
• The candidate will be responsible for providing administrative and clerical support, including backup to other departmental clerks.

Job Requirements

• The candidate must have completed high school or possess an equivalent qualification.
• The candidate must have relevant administrative or clerical experience.
• The candidate must demonstrate strong attention to detail and organizational abilities.
• The candidate must demonstrate strong computer literacy, including proficiency in Microsoft Office applications such as Word, Excel, Outlook, and PowerPoint.
• The candidate must demonstrate a commitment to service excellence.
• The candidate must possess strong communication, teamwork, and customer service skills.

Work conditions and physical capabilities

• The candidate may be required to lift and carry items weighing up to approximately 25 pounds.
• The candidate may be required to perform pushing and pulling activities.
• The candidate may be required to sit or stand for extended periods.

The candidate will receive an additional 14% in lieu of vacation, statutory holidays, and benefits.