Legal / Office Administrative Assistant

Franklin & O'Brien Legal Services Inc; Montreal; Remote; CAD 40,000 - 50,000; Full time

Job summary

A leading law firm in Montreal is seeking a full-time Legal Assistant/Office Manager for its Canadian Claims Division. This remote role requires candidates to be located in Montreal and possess a driver's license. Responsibilities include file management, client communication, and handling accounts payable/receivable. The ideal candidate is bilingual, has strong administrative skills, and is proficient in banking platforms. Competitive salary and benefits are offered, including a four-day work week.

Benefits

Four-day work week

Office allocation money

Competitive vacation time

Qualifications

• MUST BE LOCATED IN OR AROUND MONTREAL WITH DRIVER'S LICENSE.
• Bilingual (French and English) at a professional level.
• Strong experience with administrative and clerical work.

Responsibilities

• Opening and closing files, communicating with clients and debtors.
• Accounts payable and receivable management.
• File management on the Firm's cloud-based platform.

Skills

Bilingual

Communication

Organizational Skills

Attention to Detail

Tools

Microsoft Office Suite

ScotiaConnect

WISE

Job description

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Franklin & O'Brien Legal Services is a law firm based in Montreal, Quebec, with a vast network of clients and partners worldwide. We provide commercial collection legal services to creditors and collection agencies all over the world, on a contingency fee basis, both in Canada and worldwide.

Role Description

This is a full-time, remote (home office) role, for a Legal Assistant / Office Manager, for the firm's Canadian Claims Division. Candidate is required to be located in Montreal and have a driver's license (to pick up mail at our PO Box every 3 days).

Functions include:

• opening and closing files,
• communicating with clients and debtors,
• tracking settlement agreements (and debtor payment plans),
• Accounts payable and receivable, including day-to-day banking, remits and receipts of funds from debtors, clients and partner firms, in USD, CAD and foreign currencies (we primarily use WISE and Scotia Connect).
• File management, on the Firm's cloud based case management platform,
• reporting (daily) to Firm's outside accountants on transactions made in trust and in general accounts,
• general back office administration.
• Attending (twice per week) the Firm's P.O. Box (Canada Post Snowdon) to collect mail,
• depositing cheques in the correct accounts.

Qualifications

• MUST BE LOCATED IN OR AROUND MONTREAL WITH DRIVER'S LICENSE (to attend at P.O. Box twice per week)
• Bilingual (French and English, both at a professional level)
• Strong experience with administrative and clerical work, preferably in legal field.
• Autonomous with various banking platforms and procedures (in CAD, USD and other currencies), including wire transfers, international money transfers (IMT), electronic fund transfers (EFT) and ACH on banking platforms such as ScotiaConnect and WISE.
• Strong phone and email Etiquette and Communication skills.
• Experience in legal and office clerical and administration.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Quick learner on technology and cloud platforms
• Ability to multitask and prioritize workload effectively
• Excellent organizational and time management skills
• High attention to detail and accuracy

Qualities sought:

• Self-motivated and driven (in a fully remote position)
• Energetic and positive personality
• Keen to learn and improve
• Strong attention to details
• Fast learner.

Remuneration and benefits:

This is a fully remote position, but the candidate must reside in Montreal, Quebec. We offer competitive salary, a four-day work week (Fridays off), office allocation money, competitive vacation time and so on.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Legal Services

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