Legal Finance Clerk

The Law Office Management Association (TLOMA); Toronto; Hybrid; CAD 52,000 - 78,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Babin Bessner Spry is seeking a detail-oriented Legal Finance Clerk to support billing, AR, trust accounting and budgeting. This full-time, hybrid role focuses on accurate invoicing, timely payments, and maintaining financial records in accordance with internal policies and Law Society of Ontario requirements.

The successful candidate will report to the billing partner and Director of Operations, collaborating with partners, associates, and staff.

Qualifications

• 2–3 years in legal billing, e-billing, bookkeeping, accounting support, or related financial role in a law firm or professional services environment.
• Experience with legal billing processes, client accounts, disbursements, accounts receivable, and trust accounting is a strong asset.
• Comfort with accounting systems including general ledger entries, invoice processing, reconciliations, and reporting; familiarity with LSO trust accounting is a plus.

Responsibilities

• Prepare and issue client invoices accurately and on schedule.
• Record and apply payments; manage accounts receivable.
• Process firm expenses in a timely manner.
• Maintain financial records and trust accounts per internal protocols and LSO requirements.
• Support budgeting functions and financial reporting.
• Collaborate with partners, associates and staff to support financial and operational needs.

Skills

Legal billing

E-billing

Bookkeeping

Accounts receivable

Trust accounting

Financial reporting

Tools

Actionstep (Soluno)

Excel

Job description

About Us

Babin Bessner Spry is a leading civil boutique litigation firm practicing primarily business litigation. Our firm and our lawyers are regularly ranked among Canada’s top litigation firms and practitioners.

About Us

Babin Bessner Spry is a leading civil boutique litigation firm practicing primarily business litigation. Our firm and our lawyers are regularly ranked among Canada’s top litigation firms and practitioners.

Our firm prides itself on being a collegial, respectful, and team-oriented workplace.

Role Description

We are seeking a detail-oriented and organized Legal Finance Clerk on a permanent, full-time basis, to support the firm’s financial operations, including primary responsibility for billing, accounts receivable, trust accounting, expense processing, and budgeting functions.

This is a new role, created to support the firm’s needs as it grows. The successful candidate will play a key part in supporting our financial operations, improving processes, and contributing to the success of our growing firm.

The Legal Finance Clerk will ensure client invoices are prepared and issued accurately and on schedule, payments are properly recorded and applied, firm expenses are processed in a timely manner, and financial records and trust accounts are maintained in accordance with internal protocols, accounting best practices, and the requirements of the Law Society of Ontario.

The Legal Finance Clerk will report to the partner responsible for billings and the Director of Operations, and will collaborate with partners, associates, and other members of the firm as required to support the firm’s financial and operational needs.

Qualifications And Experience

The ideal candidate will have a minimum of 2 to 3 years of experience in legal billing, e-billing, bookkeeping, accounting support, finance administration, or a related financial role within a law firm or professional services environment. Experience with legal billing processes, client accounts, disbursements, accounts receivable, and trust accounting is considered a strong asset.

The successful candidate will be comfortable working with accounting and practice management systems, including general ledger entries, invoice processing, account reconciliations, payment applications, and financial reporting. Familiarity with Law Society of Ontario trust accounting requirements and legal accounting practices is an asset.

Excellent grasp of Actionstep (Soluno) accounting software is an asset, including comprehensive knowledge of its billing, accounting, and financial management functions.

The successful candidate will demonstrate a strong work ethic, exceptional attention to detail, and strong organizational skills, with the ability to manage competing priorities, meet deadlines, and maintain accurate and confidential financial records.

Skills And Attributes

• The successful candidate will be highly organized, detail-oriented, and committed to maintaining accurate financial records. They will have the ability to work independently and manage multiple competing priorities and deadlines.
• The role requires strong communication skills, sound judgement, discretion, and the ability to collaborate effectively with all members of the firm, including partners, associates, clerks, and administrative staff.
• The Legal Finance Clerk must be comfortable handling confidential financial and client information and consistently follow established firm protocols.
• Proficiency with Microsoft Office applications, particularly Excel, is an asset.

Compensation

Compensation will be commensurate with the candidate’s experience and technical skills.

Babin Bessner Spry welcomes applications from all qualified candidates and is committed to fostering an inclusive, equitable, and diverse workplace. We are committed to providing an accessible recruitment and selection process and will provide accommodation upon request throughout all stages of the hiring process.

Additional Information

This full-time, hybrid role is available for an immediate start. The candidate will be expected to work from our offices at least several days each week.

No Agencies or Recruiters Please.