Accounting Clerk

Ruby & Co.; Toronto; On-site; CAD 42,000 - 70,000; Full time

Job summary

Ruby & Co. is seeking an Accounting Clerk in Toronto, Canada, to join a well-established law firm. You will handle AP/AR, client billing, and month-end processes while ensuring accuracy and compliance.

Strong attention to detail and the ability to work both independently and as part of a team are essential. Ideal candidates have 3+ years of accounting experience, familiarity with QuickBooks, and comfort using Clio and Excel.

Qualifications

• Bookkeeping or accounting certification is preferred.
• 3+ years of accounting, accounts receivable, or related experience.
• Previous experience in a law firm or professional services environment is an asset.
• Working knowledge of QuickBooks is required.
• Proficiency with Microsoft Office, particularly Excel.
• Experience with legal practice management software, including Clio, is an asset.
• Excellent attention to detail and ability to identify and resolve discrepancies.
• Strong organisational and time‑management skills with the ability to prioritise multiple tasks.
• Excellent written and verbal communication skills.
• Ability to work independently while collaborating effectively with a team.

Responsibilities

• Process accounts payable, including reviewing invoices and expense reports, processing payments, and maintaining vendor records
• Monitor and follow up on accounts receivable and outstanding balances
• Assist with client billing and invoicing, including processing disbursements, write-offs, write-downs, and transfers
• Prepare and revise client accounts and coordinate the billing process with lawyers and legal assistants
• Maintain accurate financial and client records
• Manage billing and client rates within the accounting system
• Assist with month-end and year-end financial closing procedures
• Reconcile accounts, investigate discrepancies, and ensure data accuracy
• Assist with financial reporting and other accounting-related reports
• Support general and trust audits and ensure compliance with applicable requirements
• Provide general accounting support and assist with special projects as required

Skills

Accounts Payable

Accounts Receivable

Bookkeeping

QuickBooks

Excel

Clio

Attention to detail

Time management

Written and verbal communication

Independent with team

Education

Bookkeeping certification

Tools

QuickBooks

Clio

Excel

Job description

Our client, a well-established and highly regarded law firm seeking a detail-oriented and proactive Accounting Clerk to join their team.

Responsibilities

• Process accounts payable, including reviewing invoices and expense reports, processing payments, and maintaining vendor records
• Monitor and follow up on accounts receivable and outstanding balances
• Assist with client billing and invoicing, including processing disbursements, write-offs, write-downs, and transfers
• Prepare and revise client accounts and coordinate the billing process with lawyers and legal assistants
• Maintain accurate financial and client records
• Manage billing and client rates within the accounting system
• Assist with month-end and year-end financial closing procedures
• Reconcile accounts, investigate discrepancies, and ensure data accuracy
• Assist with financial reporting and other accounting-related reports
• Support general and trust audits and ensure compliance with applicable requirements
• Provide general accounting support and assist with special projects as required

Requirements

• Bookkeeping or accounting certification is preferred
• 3+ years of accounting, accounts receivable, or related experience
• Previous experience in a law firm or professional services environment is an asset
• Working knowledge of QuickBooks is required
• Strong understanding of accounting principles
• Proficiency with Microsoft Office, particularly Excel
• Experience with legal practice management software, including Clio, is an asset
• Excellent attention to detail and ability to identify and resolve discrepancies
• Strong organisational and time‑management skills with the ability to prioritise multiple tasks
• Excellent written and verbal communication skills
• Ability to work independently while collaborating effectively with a team

Compensation

• Salary up to $70,000, commensurate with experience
• Opportunity to join a collaborative and professional team