Billing Coordinator

Kibbi Technologies Inc.; Toronto; Hybrid; CAD 55,000 - 68,000; Full time

Benefits offered by this job

Hybrid work environment

Competitive compensation package

Collegial work environment

Job summary

Filion Wakely Thorup Angeletti LLP is seeking a Billing Coordinator in Toronto to join our accounting team. You will manage client invoices, support lawyers on billing matters, and ensure accurate accounting for disbursements, write-offs, and transfers.

Hybrid work environment (4 days in office) with a competitive compensation package. The role requires 3–5 years of related experience, an accounting diploma, and familiarity with law firm billing systems such as Clio.

Qualifications

• Post-secondary diploma or degree in accounting.
• 3-5 years of related work experience; law firm experience is a plus.
• Experience with a recognized law firm accounting system; Clio preferred.
• Proficiency with Windows applications: Word, Excel and Outlook.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management skills; meets deadlines.
• Detail oriented, analytical, and confidential.
• Flexible with work hours during busy periods.

Responsibilities

• Meeting billing and invoicing cycles.
• Provide timely support to lawyers on billing matters.
• Maintain WIP list with disbursements, write-offs, and transfers.
• Draft accounts, circulate input, chase approvals.
• Revise and finalize accounts and issue to clients.
• Ensure client billing requirements are met and forms/pages designed.
• Ensure client records reflect accurate addresses and info in accounting software.
• Set up new e-billed client profiles.
• Respond to client estimates, accruals, and deadlines.
• Attend to client donation arrangements and year-end summaries.
• Ensure proper filing of client materials using the DMS.

Skills

Excellent communication

Strong organizational

Time management

Discretion & confidentiality

Detail oriented

Analytical ability

Flexibility with hours

Education

Post-secondary diploma or degree in accounting

Tools

Clio

Word

Excel

Outlook

Job description

About the Job

Under the leadership of the Accounting Manager and as a member of the billing team, the Billing Coordinator is responsible for creating and distributing client invoices, resolving billing discrepancies, and communicating with clients or internal teams about invoice-related questions.

The key responsibilities of this role are:

• Meeting billing and invoicing cycles.


• Providing timely and efficient support to lawyer requests relating to billing matters.


• Maintaining the WIP list by dealing with disbursements, write-offs, write-downs, and transfers.


• Drafting accounts, circulating and collecting input from lawyers in a timely manner, tracking draft accounts during approval process and liaising with legal assistants as necessary.


• Revising and finalizing accounts; issuing final accounts electronically to clients (or other delivery method as requested, such as mail or e-billing systems).


• Becoming familiar with, and understanding any special billing requirements of the clients/files assigned, and ensuring compliance with these requirements. E.g., Special Client Requests may include designing special forms and pages pertaining to client’s bills/invoices.


• Ensuring firm records properly reflect client addresses, identity and other client-related information in accounting software, using billing notes and other required options in Client and Matter master files.


• Setting up new e-billed client profiles and systems and dealing with client e-billing matters.


• Attending and responding to client requests for estimates and accruals, extra summaries / billed to date information, and meeting clients’ due dates.


• Responding to clients’ requests in a timely and professional manner, especially challenging requests for information within tight deadlines.


• Attending to client charitable donation arrangements.


• Attending to Year-end summaries/requests.


• Ensuring proper and timely filing of client materials using the DMS.

What you will bring to this role:

• Post-secondary diploma or degree in accounting.


• 3-5 years of related work experience, with a preference for those candidates with previous professional services experience, experience in a law firm is an asset.


• Working knowledge of a recognized law firm accounting system software, Clio preferred.


• Proficiency with technology including Windows applications (Word, Excel and Outlook).


• Excellent communication and interpersonal skills.


• Strong organizational and time management skills, ability to handle multiple tasks and work under pressure to meet deadlines.


• Detail oriented and resourceful, with strong analytical ability.


• Ability to work in a fast-paced environment while maintaining accuracy.


• High level of discretion and confidentiality.


• Ability to be flexible with regards to work hours during busy periods to meet the demands of the role.

What does Filion have to offer you:

• A hybrid work environment (4 days in office)


• A competitive compensation and benefits package


• A collegial work environment

Employment Type: Permanent, Full-Time.

This position is located in our Toronto office, and it is not a new position.

Salary Range: $55,000 - $68,000, depending on level of experience and other factors.

Filion Wakely Thorup Angeletti LLP is an equal opportunity employer committed to fostering a workplace where people of all identities and lived experiences feel valued, respected, and supported. We are dedicated to removing barriers and ensuring equitable access to employment. All qualified candidates are welcome to apply. Accommodations for disabilities, accessibility needs, or cultural practices are available throughout the recruitment process upon request. Please contact our recruiter with any questions or accommodation needs.

Candidate experience is important to us, and we do not use AI to screen applications or to interview. Your application will be read and assessed by a human.