Legal/Executive Assistant - Permanent - 19389

LRO Staffing; Ottawa; On-site; CAD 65,000 - 80,000; Full time

Benefits offered by this job

Benefits

Free parking

Job summary

LRO Staffing represents a downtown Ottawa law firm seeking an experienced Legal/Executive Assistant to join on a full-time, permanent basis. The role covers client contact, file opening, billing, docketing and daily coordination across busy corporate files.

Candidates should have at least ten years in a law firm setting, ideally with a Legal Assistant diploma. Onsite daily attendance and strong administrative, drafting and communication skills are essential.

Qualifications

• Ten or more years of experience as a Legal/Executive Assistant in a law firm.
• Legal Assistant or Law Clerk diploma preferred.
• Experience supporting a busy corporate law practice required.

Responsibilities

• Client contact (telephone and email).
• File opening, retainers, coordinate with accounting.
• Filing in appropriate corporate drives.
• Reporting, scheduling, and organizing.
• Documentation - drafting, typing, editing and publication.
• File administration - WIP monitoring, billing and AR/AP.
• Daily docketing of work on all files and proper recording of services.
• Monthly billing and reporting.
• Handle inquiries directed to the lawyer's office and keep the lawyer informed.

Skills

Client communication

Billing support

Document drafting

Docketing

Education

10+ years Legal/Exec Assistant experience

Job description

About The Opportunity

Our client is a law firm located in downtown Ottawa. They are looking for an experienced Legal/Executive Assistant to join their team on a full-time, permanent basis.

About The Opportunity

Duties include but are not limited to:

• Client contact (telephone and email)
• File opening, retainers, coordinate with accounting
• Filing in appropriate corporate drives
• Reporting, scheduling, and organizing
• Documentation - drafting, typing, editing and publication
• File administration - WIP monitoring, billing and monitoring of accounts receivable and payable
• Daily docketing of work on all files, and ensuring proper recording of all services on all files
• Monthly billing and reporting
• Handle inquiries directed to the lawyer's office, and keep lawyer fully informed

About You

• Minimum of ten (10) years experience working as a Legal/Executive Assistant in a law firm
• A Legal Assistant or Law Clerk diploma is preferred
• Experience supporting a busy corporate law practice is required
• Any experience with commercial transactions, commercial real estate, and wills/estates would be considered a definite asset

About the Job

Salary will depend on experience but is likely to fall within the $65,000 to $80,000/year range. Benefits and free parking will be offered. This position requires daily onsite attendance.

Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.