Legal Administrative Assistant, IP Litigation - Permanent - 19572

LRO Staffing; Ottawa; Hybrid; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid work option

Job summary

LRO Staffing is assisting a downtown Ottawa law firm in finding an experienced Legal Administrative Assistant for IP Litigation on a full-time, permanent basis. The role supports the IP team with document preparation, filings, and correspondence.

The ideal candidate has a Legal Administrative Assistant diploma, 3+ years IP litigation experience, proficiency with e-billing, and strong MS Office skills. Excellent communication, proofreading, and multitasking abilities are essential.

Qualifications

• IP litigation experience with 3+ years in a legal admin role.
• Proficient with e-billing systems and financials.
• Strong MS Office skills with accurate typing and proofreading.

Responsibilities

• Organize and expedite workflow for the IP team.
• Prepare legal documents and correspondence with minimal direction.
• Transcribe and type legal documents and correspondence.
• Liaise between legal professionals, clients and internal/external contacts.
• Support day-to-day administrative tasks for the practice.

Skills

IP litigation experience

E-billing

MS Office

Typing

Teamwork

Communication

Multitasking

Organizational skills

Proofreading

Learning new tools

Education

Legal Administrative Assistant Diploma

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Legal Administrative Assistant, IP Litigation - Permanent - 19572

About the Opportunity

Our client is a law firm located in downtown Ottawa. They are looking for an experienced Litigation Legal Administrative Assistant to join their IP team on a full-time, permanent basis.

Duties include but are not limited to:

• Organize and expedite the flow of work through the professional's practice, initiating any follow-up action as appropriate
• Accurately prepare legal documents and correspondence with minimal direction
• Transcribe and type legal documents and correspondence
• Liaise between the legal professionals and various internal and external individuals, groups and clients at all levels
• Work proactively in the day-to-day support of the professional's practice
• Prepare, format, proofread, and transcribe legal documents and correspondence
• Process CIPO correspondence, assist with electronic filings, and support patent prosecution
• Use initiative and good judgement to relieve the professionals of administrative detail

About You

The successful candidate will have the following:

• Administrative Assistant or Legal Administrative Assistant Diploma
• 3+ years of experience working as a Legal Administrative Assistant in IP Litigation
• Experience with e-billing
• Strong knowledge of Microsoft Office Suite (Word, Excel and PowerPoint)
• Good keyboard and dicta-typing skills are required
• Ability to work in a team environment with a professional demeanour
• Strong written and verbal communication skills
• Ability to multi-task within a fast-paced environment
• Strong organizational and administrative skills
• Thorough, conscientious and strong proofreading skills
• Ability to independently learn and use electronic tools, systems and applications

About the Job

Salary will depend on experience but is likely to fall within the $55,000 to $75,000/year range. Benefits and a hybrid work option will be offered.

LRO Staffing values fairness, confidentiality, and human judgment in every stage of our hiring process. We do not use automated or AI-driven screening tools to assess applications. Each submission is reviewed by an experienced recruiter to ensure a thoughtful and equitable evaluation of every candidate.

Thank you for your interest in this role. One of our Recruiters will be in touch with you if your profile meets the requirements for the role and the expectations of our clients. Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.