Legal Executive Assistant

Ruby & Co.; Toronto; Hybrid; CAD 45,000 - 60,000; Full time

Job summary

A reputable international law firm is seeking a Legal Executive Assistant to join their Corporate Legal team in Toronto. This role is key in supporting lawyers with administrative tasks, requiring experience in corporate law, strong organizational skills, and expertise in managing legal documentation. The assistant will also coordinate travel arrangements and assist with corporate governance activities, making it imperative for candidates to exhibit professionalism and discretion in all dealings.

Benefits

RRSP matching

Excellent benefits

Qualifications

• Minimum 5+ years of experience as a Legal Assistant or Executive Assistant in a corporate legal environment.
• Strong understanding of corporate law procedures and terminology.
• Ability to handle sensitive information discreetly.

Responsibilities

• Provide executive-level administrative support to lawyers.
• Manage complex calendars and coordinate with stakeholders.
• Prepare and proofread legal documents and correspondence.

Skills

Organizational skills

Multitasking

Communication skills

Education

Post-secondary diploma or degree in Legal Administration

Tools

MS Office Suite

Job description

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Our client, a reputable international law firm is seeking a Legal Executive Assistant to join their Corporate Legal team in Toronto. This role is integral to supporting Lawyers with day-to-day administrative and executive-level tasks. The ideal candidate will have experience in corporate law, demonstrate sound judgment, and thrive in a fast-paced, professional environment.

Responsibilities

• Provide executive-level administrative support to lawyers.
• Manage complex calendars, including scheduling meetings, coordinating with internal departments and external stakeholders.
• Prepare, proofread, and format legal documents, correspondence, contracts, and corporate filings.
• Maintain and organize confidential legal files and corporate records, both physical and digital.
• Assist with corporate governance activities, including minute-taking, resolutions, and board documentation.
• Coordinate travel arrangements, prepare expense reports, and manage meeting logistics.
• Track deadlines and ensure timely filings and compliance with corporate regulations.
• Liaise with clients, external counsel, regulatory bodies, and other stakeholders in a professional manner.
• Conduct basic legal and corporate research as needed.
• Maintain confidentiality and discretion in all dealings and documentation.

Requirements

• Post-secondary diploma or degree in Legal Administration, Paralegal Studies, or a related field.
• Minimum 5+ years of experience as a Legal Assistant or Executive Assistant in a corporate legal environment.
• Strong understanding of corporate law procedures and terminology.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); experience with legal document management systems is a plus.
• Exceptional organizational and multitasking skills with keen attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Discretion and professionalism when handling sensitive and confidential information.

Compensation

This role offers a competitive salary commensurate with experience, RRSP matching, excellent benefits, and a hybrid remote schedule.

Seniority level

Seniority level

Not Applicable

Employment type

Employment type

Full-time

Job function

Job function

Legal

Legal Services

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