Legal Assistant to Head of Department

Skillframe Limited; Surbiton; On-site; CAD 47,000 - 66,000; Full time

Job summary

Skillframe Limited in Surbiton area is seeking a full-time Legal Assistant to support the Head of Department in the Private Client Department. The role is office-based, hours negotiable, 4/5 days, 9:00-17:30 with lunch.

You will manage emails, diary, and document production using Word, dictation, and case management systems; prior Private Client experience is essential, with strong communication and organisational skills.

Qualifications

• Legal secretarial experience is essential.
• Private Client experience is essential.
• Excellent communication and administrative skills.
• Ability to manage emails and diary using Outlook.
• Familiarity with case management systems and dictation tools.

Responsibilities

• Support private client team with document production and filing.
• Liaise with clients and others with good communication.
• Manage emails and diary via Outlook.
• Populate forms using Oyez.
• Cover reception when required.

Skills

Legal secretarial experience

Administrative experience

Private Client experience

Excellent communication

Diary management

Tools

Word

Outlook

Oyez

Case Management System

Job description

Full-Time Legal Assistant to Head of Department required in this firm’s busy Private Client Department
Location: Surbiton Area
Hours/Days: Hours of work are negotiable 4/5 days per week, 9 am to 5.30 pm, with one hour for lunch
Salary : Dependent on experience.
Terms: Full-Time, Permanent & Office Based
Company: An established firm, having five Partners and over thirty support staff including solicitors. The firm is organised into four divisions, Litigation and Family, Private Client, Residential Conveyancing and Commercial. The firm holds ISO 9001:2015 accreditation with Lawnet (a quality standard similar to Lexcel).
The team: The private client team consists of four solicitors and a consultant solicitor presently supported by three secretaries. The suitable applicant will have legal secretarial experience and administrative experience and will be expected to support that team. Occasionally support is required in other areas in the firm depending on requirements, including reception.
The tasks undertaken and skills required are as follows:

• Ability to use Word for document production using audio digital dictation, approximate typing speed expected 65wpm
• Managing emails and diary through Outlook
• Ability to store all documents/correspondence relating to a matter in the Case Management system
• Good communication skills to liaise with clients and others
• Populating forms using Oyez
• Undertaking filing on a daily basis
• Prioritising workload
• Following Accounts procedures that are adopted by the firm
• Organising their work and tasks efficiently to ensure maximum output and accuracy
• Covering reception when required
• Private Client experience essential

PLEASE NOTE: This is not a role that would be a stepping stone to support for solicitor qualification. They are only looking for an applicant who will be content in the role, and will develop within the role, which there is scope to do.