Legal Assistant - Real Estate Law

Alter Ego; Montreal; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Vacation

Group insurance

Pension plan

Hybrid work

Job summary

Personnel Alter Ego is seeking a Legal Assistant in real estate law to provide administrative and secretarial support to real estate professionals. You will edit, proofread, file, and manage communications; handle calendars, travel, invoicing, and client relations; and assist with conference calls and committees.

The role requires meticulous organization, initiative, and ability to work in French and English. A 35-hour week Monday–Friday and team-oriented environment are highlighted.

Qualifications

• Diploma in legal secretarial work or equivalent.
• 7 years of experience in private practice for one or more legal professionals, ideally a partner.

Responsibilities

• Edit and layout documents (letters, memos, notes to file, opinions, procedures).
• Transcribe documents from handwritten notes or calls.
• Update client lists and manage calendars and emails in a timely manner.
• Open new files and manage time entries and invoicing.
• Coordinate travel, meetings, conference rooms, and meals for clients.

Skills

Organizational skills

Initiative

Legal procedures knowledge

Bilingual French/English

Office software

Team player

Attention to detail

Education

Diploma in legal secretarial work

Tools

Litera Compare

OnePlace

PowerPoint

Job description

Are you looking for a firm offering a dynamic and stimulating environment to start a career or take a new direction? This one is looking for a legal assistant in real estate law.

POSITION SUMMARY:

Contributes to the management of real estate law professionals' practices through administrative and secretarial support, enabling legal professionals to provide better service to clients. Various secretarial work including editing and proofreading correspondence and documents. Various administrative support including filing, reminder system, correspondence, emails, telephone, travel and meeting arrangements (including food), client relations, file archiving. Support for the administrative functions of legal professionals, including their participation on internal and external committees. The person will work a 35-hour schedule per week, Monday to Friday.

MAIN FUNCTIONS:

• Correct and layout documents (letters, memos, notes to file, opinions, procedures, etc.);
• Transcribe documents from handwritten notes and/or telephone messages;
• Compare documents with Litera Compare;
• Update client lists;
• Photocopy and request various printing and scanning jobs;
• Interact directly with other legal professionals during the absence of the bosses;
• Prepare material when the legal professional is a speaker (Power Point);
• Open new files;
• Follow up on internal and external calls when required;
• Initiate conference calls;
• Manage the legal professional's agenda;
• Manage emails;
• Search, enter and update data in OnePlace;
• Book travel, cars, hotels and restaurants;
• Book conference rooms for meetings, video conferences and client meetings;
• Order meals, beverages and others;
• Prepare requests for conflict research and forward them to the people concerned;
• Monitor time entries on a daily basis and enter or revise them in the system;
• Review and validate time entries on a weekly and monthly basis;
• Prepare monthly invoicing;
• Prepare expense accounts, have them approved when required and follow up;
• Prepare requests for cheques or bank transfers from the trust account;
• Assist other legal professionals as well as other assistants in the department (or other departments) when required;
• Assist students and articling students when required;
• Swearing in lawyers and clients.

EDUCATION AND EXPERIENCE:

• Diploma in legal secretarial work or equivalent;
• 7 years of experience in private practice for one or more legal professionals, including, ideally, a partner.

KNOWLEDGE AND SKILLS:

• Organizational skills for managing multiple tasks;
• Ability to take initiative and work independently with minimal supervision;
• Knowledge of legal procedures and practices;
• Oral and written communication skills in French and English;
• Knowledge of office software;
• Ability to work in a team;
• Attention to detail.

BENEFITS:

• 3 or 4 weeks of vacation, depending on experience
• Group insurance on day 1
• Pension plan after 1 year of service
• Hybrid, 4 days in the office

Join a unique corporate culture that encourages teamwork and fosters mentorship and the continuous exchange of ideas!