Legal Assistant (one-year contract)

Perley-Robertson, Hill & McDougall LLP/s.r.l.; Ottawa; On-site; CAD 48,000 - 60,000; Full time

Job summary

Perley-Robertson, Hill & McDougall LLP/s.r.l. seeks a motivated Legal Assistant for a one-year contract to support family law matters, drafting documents, preparing court materials, and coordinating client scheduling with attention to detail.

You will maintain files and dockets, assist with billings, and ensure accurate filing of forms and affidavits. The role requires strong drafting, excellent communication, and the ability to thrive in a fast-paced family law practice.

Qualifications

• Office Administration – Legal or Law Clerk diploma required.
• Minimum two years of law office experience, preferably in family law.
• In-depth knowledge of court forms and court filing systems.
• Proficiency in drafting, organizing, and presenting client financial disclosures, preliminary legal documents, and affidavits.
• Strong working knowledge of MS Office suite (Word, Excel, Outlook, PowerPoint) and DivorceMate/LEAP.
• Excellent verbal and written communication skills.
• Strong interpersonal skills and professional presentation.

Responsibilities

• Preparation of correspondence and legal documentation including extensive editing and quality assurance.
• Preparation of family law forms, briefs and other materials to be filed with the Court.
• Schedule and manage client consultations, court dates, and appointments.
• Coordinate external and internal communication.
• Daily maintenance of client files and address client inquiries as required.
• Daily preparation of dockets and client billings.
• Maintenance of electronic and physical filing systems.
• Assist with other projects as required.

Skills

Drafting

Verbal and written communication

Organizational skills

Discretion

Problem solving

Teamwork/Collegiality

Education

Law Clerk diploma

Tools

MS Office (Word, Excel, Outlook, PowerPoint)

DivorceMate

LEAP

Job description

We are seeking a highly motivated Legal Assistant to join our dynamic team for a one-year contract. The successful candidate will play a critical role in supporting family law matters through the preparation of legal documents and court materials, coordination of client scheduling and communications, and diligent maintenance of files, dockets, and billings. This position requires a detail-oriented and organized professional with strong drafting skills, excellent communication abilities, and a commitment to delivering high-quality client service within a fast-paced family law practice.

This is a one-year contract (leave replacement) with the possibility of extension. Salary range: $48,000–$60,000.

Key Responsibilities

• Preparation of correspondence and legal documentation including extensive editing and quality assurance
• Preparation of family law forms, briefs and other materials to be filed with the Court
• Schedule and manage client consultations, court dates, and appointments
• Coordinate external and internal communication
• Daily maintenance of client files and address client inquiries as required
• Daily preparation of dockets and client billings
• Maintenance of electronic and physical filing systems
• Assist with other projects as required

Qualifications

• Office Administration – Legal or Law Clerk diploma from recognized post-secondary institute or suitable combination of education and experience
• Minimum two years of law office experience preferably in family law
• In-depth knowledge of court forms and court filing systems
• Proficiency in drafting, organizing, and presenting client financial disclosures, preliminary legal documents, and affidavits
• Strong working knowledge of MS Office suite (Word, Excel, Outlook, PowerPoint) and DivorceMate/LEAP
• Excellent verbal and written communication skills
• Strong interpersonal skills and professional presentation

Skills Required

• Ability to plan, organize and prioritize job tasks in order to meet tight deadlines
• Ability to respond effectively and professionally to changes in schedules and priorities
• Ability to ensure consistent attention to detail and ability to solve problems
• Ability to work in a collegial, fast-paced environment
• Ability to exercise discretion when dealing with sensitive information
• A positive, supportive, and professional attitude

Apply for
Legal Assistant (one-year contract)