Legal Assistant (Litigation)

Cox & Palmer LLP; Halifax; Hybrid; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Vacation allowance

Flex days

Health, Dental, and Life Insurance

Pension Plan with employer matching

Employee and Family Assistance Program

Annual Health and Fitness Allowance

Job summary

Cox & Palmer LLP in Halifax seeks a permanent, full-time Legal Assistant to provide legal administrative support to lawyers in our Litigation practice group. The successful candidate will prepare correspondence and legal documents, manage heavy email and file workflows, and support multiple deadlines.

We value 1–3 years of legal admin experience, a paralegal or legal assistant background, and strong MS Word/Excel skills along with excellent communication and organization.

Qualifications

• 1–3 years of administrative experience in a legal environment.
• Experience supporting a Litigation practice is preferred.
• Paralegal or legal assistant education is preferred.
• Strong MS Office skills and fast typing.
• Excellent written and verbal communication.
• Strong analytical, organizational, and time-management skills.
• Ability to work independently and take initiative.
• Willingness to learn and contribute to the team.

Responsibilities

• Prepare correspondence and legal documents accurately.
• Process large volumes of documents and organize emails/files.
• Meet deadlines; multi-task and reprioritize as needed.
• Process daily emails, messages, and timesheets.
• Maintain detailed client and administrative files.
• Manage calendars and schedule meetings.
• Communicate professionally with lawyers and team.
• Provide overflow support to other assistants.
• Perform other duties as assigned.

Skills

Litigation support

Typing & transcription

Customer service

Time management

Detail oriented

Independent work

Education

Paralegal/legal assistant education

Tools

MS Word

MS Excel

Job description

Join a team dedicated to delivering outstanding client service.

Cox & Palmer is a full-service, top-ranked Atlantic Canadian law firm with the knowledge and experience clients rely upon for solid legal solutions. The firm prides itself on a collegial work atmosphere and supportive team environment.

We hire self-motivated, team-minded individuals with a strong work ethic, integrity and a commitment to client service.

We are seeking a permanent, full-time Legal Assistant to join our Halifax team to provide legal administrative support to lawyers in our Litigation practice group.

SUMMARY OF RESPONSIBILITIES

• Accurate preparation of correspondence and legal documents;
• Processing large volumes of documents, with ability to use technology to store and organize emails and files diligently;
• Meeting deadlines, and ability to multi-task and reprioritize as needed;
• Processing daily emails, phone messages and time sheets;
• Maintaining detailed and accurate client and administrative files;
• Calendar maintenance, scheduling and organizing meetings, and assisting with client meetings;
• Communicating in a professional manner with lawyers and team members;
• Providing overflow support and help to other assistants as time allows;
• Other duties as assigned.

SKILLS & QUALIFICATIONS

• Minimum of 1-3 years’ administrative experience in a legal environment, with experience supporting a Litigation practice;
• Preference is given to those with related paralegal/legal assistant formal education;
• Strong competency in the usage of MS Office (particularly Word and Excel), paired with superior typing and dicta-transcription skills;
• Strong verbal and written communication skills with a demonstrated ability to provide superior customer service;
• Excellent analytical skills with attention to detail, coupled with strong organizational and time management skills;
• Excellent proofreading skills (ability to check typed material for grammatical, typographical, spelling, word usage and formatting errors);
• The ability to work independently, follow instructions with minimal supervision and take initiative; and
• The willingness to learn and contribute to the team.

Cox & Palmer provides a competitive compensation and benefits package including:

• A generous paid vacation allowance
• Three flex days per year
• Firm paid Health, Dental, and Life Insurance plans
• Group Pension Plan with employer matching contributions
• Employee and Family Assistance Program
• An annual Health and Fitness Allowance

Equity, Diversity & Inclusion

We understand the value that an equitable, diverse, and inclusive workplace brings to our people, our clients, and the communities we serve.

We welcome and encourage applications from persons who identify as women, visible minorities, Indigenous, persons with disabilities, members of the 2SLGBTQIA+ community/people with diverse gender identities and sexual orientations.

Applicants from these equity-priority groups may self-identify in their application.

In the course of the hiring process, candidates are entitled to seek necessary accommodations. We urge candidates who are invited for an interview and need specific accommodations to engage in a conversation with our recruitment team to explore how we can best support them during this process.

We thank all candidates for their interest in Cox & Palmer; however, only those selected for an interview will be contacted.

Cox & Palmer is committed to equity, diversity and inclusion in the workplace and is a member of the Law Firm Diversity and Inclusion Network (LFDIN).