Corporate Paralegal

Cox & Palmer LLP; Halifax; Hybrid; CAD 65,000 - 95,000; Full time

Benefits offered by this job

Generous vacation allowance

Three flex days per year

Health, Dental, and Life Insurance

Group Pension Plan with employer match

Employee and Family Assistance Program

Annual Health and Fitness Allowance

Job summary

Cox & Palmer LLP, a prominent Atlantic Canadian law firm, seeks a permanent, full-time Corporate Paralegal for its Halifax Corporate Services team. The role focuses on corporate incorporations, reorganizations, registrations, and minute book maintenance, with mentorship responsibilities and time-tracking duties.

The ideal candidate brings at least five years of corporate paralegal experience, sharp attention to detail, and the ability to work independently in a fast-paced environment.

Qualifications

• Minimum 5 years of corporate paralegal experience.
• Strong technical skills and exceptional attention to detail.
• Self-starter who can work independently in a dynamic environment.
• Proficiency with MS Office Suite.
• Excellent time management and ability to meet deadlines.
• Good judgment, resourcefulness and professional communication.

Responsibilities

• Incorporate and organize Nova Scotia and Federal entities for profit and non-profit.
• Prepare documents for corporate reorganizations and dissolutions.
• Handle extra-provincial registrations for entities inside and outside Nova Scotia.
• Register business and trade names with provincial registries.
• Prepare routine resolutions and maintain corporate minute books.
• Submit filings with federal and provincial registries and licensing authorities.
• Track compliance matters with licensing regulators.
• Prepare PPSA registrations.
• Mentor and train firm members; record billable and non-billable time.
• Attend to other duties as assigned.

Skills

Corporate paralegal experience

MS Office

Attention to detail

Independent work

Time management

Athennian

Tools

Athennian

Microsoft Office

Job description

Join a team dedicated to delivering outstanding client service.

Cox & Palmer is a full-service, top-ranked Atlantic Canadian law firm with the knowledge and experience clients rely upon for solid legal solutions. The firm prides itself on a collegial work atmosphere and supportive team environment.

We hire self-motivated, team-minded individuals with a strong work ethic, integrity and a commitment to client service.

We are seeking a permanent, full-time Corporate Paralegal to join our Halifax Corporate Services team.

SUMMARY OF RESPONSIBILITIES

• Incorporate and organize Nova Scotia and Federal entities, both for profit and non-profit;
• Prepare documents relating to corporate reorganizations and dissolutions;
• Attend to the extra provincial registration of entities inside and outside of Nova Scotia;
• Attend to the registration of business and trade names with the provincial corporate registries;
• Prepare routine resolutions;
• Review and maintain corporate minute books;
• Submit filings with the Federal and provincial corporate registries and other licensing authorities;
• Attend to tracking and compliance matters relating to various licensing regulators;
• Prepare and file PPSA registrations;
• Contribute to the mentorship and training of other firm members;
• Record billable and non-billable time;
• Attend to other duties as assigned.

SKILLS & QUALIFICATIONS

• Minimum of 5 years of corporate paralegal experience;
• Excellent technical skills and exceptional attention to detail;
• Self-starter with the ability to work independently in a dynamic environment;
• Strong competency in the usage of MS Office Suite;
• Strong organizational and time management skills with the ability to meet tight deadlines;
• Ability to use good judgment and be resourceful;
• Ability to communicate in a professional manner with colleagues and clients;
• Willingness to learn and contribute to the team;
• Knowledge of Athennian, an asset.

Cox & Palmer provides a competitive compensation and benefits package, including:

• A generous paid vacation allowance;
• Three flex days per year;
• Firm paid Health, Dental, and Life Insurance plans;
• Group Pension Plan with employer matching contributions;
• Employee and Family Assistance Program;
• An annual Health and Fitness Allowance.

Equity, Diversity & Inclusion

We understand the value that an equitable, diverse, and inclusive workplace brings to our people, our clients, and the communities we serve.

We welcome and encourage applications from persons who identify as women, visible minorities, Indigenous, persons with disabilities, members of the 2SLGBTQIA+ community/people with diverse gender identities and sexual orientations.

Applicants from these equity-priority groups may self-identify in their application.

In the course of the hiring process, candidates are entitled to seek necessary accommodations. We urge candidates who are invited for an interview and need specific accommodations to engage in a conversation with our recruitment team to explore how we can best support them during this process.

This position will remain posted until successfully filled.

Cox & Palmer is committed to equity, diversity and inclusion in the workplace and is a member of the Law Firm Diversity and Inclusion Network (LFDIN).