Legal Assistant, Legal

First National Financial; Toronto; Hybrid; CAD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a detail-oriented Legal Assistant to support a dynamic team of lawyers. This role involves preparing and proofreading legal documents, managing deadlines, and providing essential administrative support. The ideal candidate will possess strong communication skills, organizational abilities, and a proactive attitude. Join a collaborative work environment that values employee engagement and offers competitive compensation and comprehensive benefits. If you are passionate about the legal field and eager to grow your career, this opportunity is perfect for you.

Benefits

Health Spending Account

Maternity and parental leave top-up

Extensive training programs

Supportive team culture

Regular social events

Qualifications

• Strong communication skills with excellent spelling and grammar.
• 3-5 years of legal experience, preferably in a law firm.
• Proficient in Microsoft Office Suite and Adobe Acrobat.

Responsibilities

• Assist with preparation and proofreading of legal documents.
• Manage calendar items, deadlines, and organize meetings.
• Provide administrative support to lawyers and law clerks.

Skills

Verbal and written communication skills

Organizational skills

Problem-solving skills

Attention to detail

Self-motivated

Education

Post-secondary education

3-5 years of legal experience

Tools

Microsoft Office Suite

Adobe Acrobat

OpenText eDocs

Diligent

Thomson Reuters Legal Tracker

Job description

First National is proud to be an equal opportunity employer and is committed to diversity and inclusion regardless of race, color, religion, national origin, age, gender identity, physical or mental disability, sexual orientation, and any other category protected by law.

First National supports requests for accommodation from applicants with disabilities; please contact Human Resources at [e-mail] should you need an accommodation at any point in the recruitment process.

We are hiring a Legal Assistant, Legal!

Position Details:

• Reporting To: [Insert reporting manager]
• Employment Type: Full-Time/Part-Time
• Contract Duration: 6 months
• Posting Date: May 7, 2025
• Closing Date: May 21, 2025
• Hours of Work: 8:30 a.m. – 5:00 p.m.
• Office Location: 8.6 Downtown Toronto (Great location! Steps away from the main public transit station)

What we offer:

Highly competitive compensation package including base salary, bonus, benefits, and career advancement opportunities!
*Eligibility for benefits is dependent on the terms of employment.

The Opportunity

This Legal Assistant will support a small team of experienced lawyers and law clerks working on a broad range of legal matters in a fast-paced environment. Responsibilities include:

• Assisting with preparation, revision, and proofreading of correspondence and legal documents.
• Profiling and saving correspondence and documents into a document management system.
• Implementing version controls, tracking changes, and comparing versions.
• Setting up and organizing files; maintaining legal department records.
• Tracking and managing calendar items, deadlines, and milestones.
• Scheduling and organizing meetings.
• Processing payment of invoices and accounts.
• Providing administrative and clerical support to lawyers and law clerks.
• Adhering to policies/procedures to meet AML requirements, when applicable.

Experience and Requirements:

• Strong verbal and written communication skills, with excellent spelling, grammar, and punctuation.
• Self-motivated with a positive attitude and interest in continuous learning.
• Professional manner, good judgment, and discretion.
• Excellent organizational skills, attention to detail, and ability to meet deadlines.
• Ability to prioritize multiple tasks and work with various providers.
• Problem-solving skills and quick learner.
• Proficiency in Microsoft Office Suite, Adobe Acrobat, and PDF manipulation.
• Experience with OpenText eDocs, Diligent, and Thomson Reuters Legal Tracker is an asset.
• Post-secondary education and/or 3-5 years of legal experience, preferably in a law firm or legal department.

Working Environment and Physical Demands:

• High-volume periods with tight deadlines.
• Sitting for extended periods.
• Repetitive movements (keyboard and mouse).
• Extended computer screen time.
• Multi-tasking, including phone conversations while working on a computer.

Additional Benefits and Culture:

• Competitive compensation.
• Comprehensive benefits (Health Spending Account, maternity and parental leave top-up).
• Hybrid work environment.
• Extensive training programs.
• Modern, collaborative office environment.
• Supportive team culture and community engagement opportunities.
• Regular social events.

About First National

Founded in 1988, First National is one of Canada’s largest non-bank lenders, providing residential and commercial mortgage financing through the broker channel. Recognized as a great place to work, we value employee engagement and satisfaction.

We thank all applicants for their interest. Only those selected for an interview will be contacted.