Legal Assistant (Corporate Services Department)

The Law Office Management Association (TLOMA); Toronto; Hybrid; CAD 50,000 - 60,000; Full time

Job summary

Fogler, Rubinoff LLP is seeking a Legal Assistant in the Corporate Services Department to manage multiple tasks with discretion and teamwork. Reporting to the Manager of CSD, the candidate will coordinate corporate documents, maintain files, and support billing and docketing in a flexible hybrid setting.

Required is 3+ years of Legal Assistant experience, with a Law Clerk or Legal Admin credential preferred, and strong MS Office proficiency.

Qualifications

• Strong written and oral communication skills and professional demeanor.
• Knowledge of business and legal terminology is an asset.
• Ability to manage multiple priorities in a team environment.

Responsibilities

• Draft and amend legal documentation and correspondence.
• Prepare corporate minute books, agreements and related docs.
• Maintain lawyer files/records system.
• Provide backup coverage for others and handle administrative duties.
• Open/close files, docketing, billing and related tasks.
• Perform routine clerical and general office duties.

Skills

Communication skills

Time management

Detail oriented

Independent worker

MS Office

Education

Legal Administration or Law Clerk Diploma

Tools

Aderant Accounting software

Job description

Why become an Fogler, Rubinoff ("FR") team member?

At FR, one of our fundamental objectives is to keep our employees and their families healthy—physically, emotionally, and financially. To ensure the health and wellness of all our team members, we offer our Law Clerk, Staff and Support team members a comprehensive benefits package which includes extended health, dental, "flex" health care spending, disability insurance, a robust Employee and Family Assistance Program, an annual fitness allowance and an RRSP matching program.

All our team members enjoy flexible working schedules, and most positions are eligible to participate in our hybrid workplace structure, attending to the office 2-3 days per week. Our team members also receive a generous Time Away from Work package, including flexible paid Personal Time Off, Volunteer time, paid Birthday, Moving Day, and more.

We believe in recognizing and rewarding our team members through our Milestone Anniversary Bonus program and our monthly acknowledgement of service excellence through our peer-to-peer "FRecognition" program. All team members enjoy complimentary on-site breakfast and snacks twice a week, and are invited to attend our annual events such as our Summer Gathering, Staff Appreciation Week, and our Holiday party.

We support continued professional development and encourage professional and personal growth through our "FR Academy", a learning management system offering a variety of online educational modules that cater to enhancing our internal training and learning culture.

Job Description

Our firm has an immediate opening for a Legal Assistant in our Corporate Services Department (CSD). Reporting to the Manager of CSD this position will require a self-starter with the ability to manage multiple tasks and adapt to changing priorities. The successful candidate will be organized, discreet, and detail oriented. In addition, the successful candidate must be able to work independently and as part of a team.

Duties And Responsibilities

• Draft and amend legal documentation and correspondence through general instruction, standard format or dictation;
• Prepare corporate minute books, agreements, and all related support documentation as required;
• Maintain lawyer files/records system;
• Providing backup coverage for others;
• Handle administrative details, including accounting, opening and closing files, docketing, billing, etc.; and
• Perform routine clerical and general office duties as required.

Qualifications

• Minimum of 3 years' experience as a Legal Assistant;
• Legal Administration or Law Clerk Diploma preferred;
• Knowledge and understanding of business and legal terminology, and knowledge of corporate law considered an asset;
• Administrative, organizational and time management skills;
• Strong computer skills, including but not limited to Word and Outlook, and Corporate Database and Aderant Accounting software considered an asset;
• Strong written and oral communication skills;
• Strong research and problem solving skills;
• Detail oriented, hardworking and self-motivated;
• Ability to work independently with minimal supervision from Manager and Law Clerks, and possesses a team player attitude; and
• Professional demeanor with the ability to interact and effectively communicate with individuals at all levels.

Fogler, Rubinoff LLP is an equal opportunity employer committed to fostering an inclusive, diverse, and respectful workplace. We welcome and encourage applications from individuals of all backgrounds, including First Nations, Inuit and Métis peoples, people with disabilities, members of racialized communities, and people who identify as women and/or LGBTQ2S+. Accommodations are available upon request for candidates participating in all aspects of the recruitment and selection process.

Compensation

The expected annual salary range for this position is $50,000.00-$60,000.00. Compensation will be determined based on a variety of factors, including the successful candidate’s experience, skills, qualifications, and job‑related knowledge. We are committed to equitable and competitive compensation that aligns with internal salary structures and external market benchmarks. This posting is for an existing vacancy.