Legal Administrative Assistant

Fasken; Toronto; On-site; CAD 50,000 - 55,000; Full time

Job summary

Fasken is seeking a Legal Administrative Assistant to provide essential support to lawyers and legal teams. The role focuses on accurate document preparation, filing, and confidential handling of materials, with standard 9-to-5 hours and on-site work in Toronto.

Entry-level to build core legal admin skills, using firm systems and workflows, with opportunities for progression within the Legal Assistant Services team. AI screening may be used in selection.

Qualifications

• College diploma specializing in Law Clerk or Legal Office Administration.
• Experience in a legal or professional services environment is an asset.
• Prior administrative or legal support experience is an asset.
• Knowledge of legal document standards and confidentiality practices.

Responsibilities

• Provide administrative support to legal teams based on workflow needs.
• Prepare, format, and manage legal documents using firm templates and tools.
• Assist with file opening, maintenance, and document organization.
• Handle routine administrative and financial tasks, including expense processing.
• Coordinate document production and assemble materials for client matters.
• Manage filing and workflow tasks within firm systems.
• Collaborate with team members to ensure timely service delivery.
• Maintain confidentiality and a high level of accuracy in all work.
• Support team coverage during peak periods or absences.
• Contribute to process improvements and adopt new tools as needed.

Skills

Administrative support

Document preparation

File management

Confidentiality

Education

Law Clerk diploma or Legal Office Admin

Tools

Document formatting tools

Proofreading tools

Job description

The Legal Administrative Assistant provides administrative and clerical support to lawyers and legal teams, helping ensure the efficient day-to-day operation of legal services. This role contributes to the efficient day-to-day operations of the firm by completing a range of administrative, workflow, and document-related tasks with accuracy and professionalism.

This is an entry level role that offers the opportunity to build core legal administrative skills, develop proficiency in firm systems and workflows, and progressively take on more complex responsibilities. The role supports career progression within the Legal Assistant Services team, including readiness for future Legal Assistant opportunities.

This is a full-time position with standard working hours of 9:00 a.m. to 5:00 p.m. Occasional overtime may be required to meet client needs. The role is primarily onsite.

Primary Responsibilities:

• Provide administrative support to legal teams based on workflow needs
• Prepare, format, and manage legal documents using firm templates and tools
• Assist with file opening, maintenance, and document organization
• Handle routine administrative and financial tasks, including expense processing and reconciliation
• Coordinate document production and assemble materials for client matters
• Manage filing and workflow tasks within firm systems
• Collaborate with team members to ensure timely and accurate service delivery
• Maintain confidentiality and a high level of accuracy in all work
• Support team coverage during peak periods or absences
• Contribute to process improvements and adopt new tools or technologies as needed
• Escalate complex, specialized, or sensitive matters in a timely and appropriate manner
• Assist with additional administrative tasks and special projects, as assigned

Required Knowledge and Experience:

• College diploma specializing in Law Clerk program or Legal Office Administration
• Experience in a legal or professional services environment is an asset
• Prior experience in an administrative or legal support role is considered an asset
• Basic to working knowledge of legal administrative processes and documentation standards
• Understanding of document formatting, proofreading, and production requirements
• Knowledge of general office procedures, systems, and confidentiality practices
• Bilingualism (English/French) is an asset

Pay Range

$50,000 to $55,000 per annum. Pay range to be commensurate with experience.

Vacancy

This role is being posted to fill a current vacancy.

AI Disclosure

Please note that artificial intelligence tools may be used to assist in screening, assessing, or selecting applicants for this position.

About Fasken

As a premier law firm with over 900 lawyers worldwide, Fasken is where excellence meets expertise. We are dedicated to shaping the future our clients want, precisely when it matters most. For more information, visit fasken.com.

Diversity and Inclusion

At Fasken, we believe in a diverse workplace made up of people with unique experiences and qualities. It is important that all our members find our workplace welcoming and caring. An inclusive workplace creates a fair environment where people are respected and valued.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications.