Corporate Services Department Legal Assistant

Fogler, Rubinoff LLP; Toronto; Hybrid; CAD 50,000 - 60,000; Full time

Benefits offered by this job

Extended health

Dental

Flex health care spending

Disability insurance

EAP

RRSP matching

Hybrid workplace

Time off

Job summary

Fogler, Rubinoff LLP in Toronto is seeking a Legal Assistant for the Corporate Services Department. The role requires handling corporate documentation, minute books, and administrative tasks with discretion and independence.

The ideal candidate has at least 3 years of experience, a Legal Administration or Law Clerk Diploma, and solid knowledge of corporate law terminology. The firm offers a hybrid work model and a comprehensive benefits package.

Qualifications

• Minimum of 3 years’ experience as a Legal Assistant
• Legal Administration or Law Clerk Diploma preferred
• Knowledge of business and legal terminology; corporate law knowledge is an asset
• Administrative, organizational and time management skills
• Strong computer skills including Word and Outlook; corporate software considered an asset
• Strong written and oral communication skills
• Strong research and problem-solving skills
• Detail-oriented, hardworking and self-motivated
• Ability to work independently with minimal supervision; team player
• Professional demeanour with the ability to interact at all levels

Responsibilities

• Draft and amend legal documentation and correspondence through general instruction, standard format or dictation
• Prepare corporate minute books, agreements, and all related support documentation as required
• Provide backup coverage for others
• Handle administrative details, including accounting, opening and closing files, docketing, billing, etc.
• Perform routine clerical and general office duties as required

Skills

Legal terminology

Administrative skills

Time management

Communication

Research skills

Attention to detail

Independent work

Team player

Microsoft Word

Outlook

Education

Legal Administration Diploma

Law Clerk Diploma

Tools

Aderant

Corporate Database

Excel

Outlook

Job description

Corporate Services Department Legal Assistant

September 15, 2026

Why become a Fogler, Rubinoff ("FR") team member?

At FR, one of our fundamental objectives is to keep our employees and their families healthy—physically, emotionally, and financially. To ensure the health and wellness of all our team members, we offer our Law Clerk, Staff and Support team members a comprehensive benefits package which includes extended health, dental, “flex” health care spending, disability insurance, a robust Employee and Family Assistance Program, an annual fitness allowance and an RRSP matching program.

All our team members enjoy flexible working schedules, and most positions are eligible to participate in our hybrid workplace structure, attending the office 2-3 days per week. Our team members also receive a generous Time Away from Work package, including flexible paid Personal Time Off, Volunteer time, paid Birthday, Moving Day, and more.

We believe in recognizing and rewarding our team members through our Milestone Anniversary Bonus program and our monthly acknowledgement of service excellence through our peer-to-peer “FRecognition” program. All team members enjoy complimentary on-site breakfast and snacks twice a week, and are invited to attend our annual events such as our Summer Gathering, Staff Appreciation Week, and our Holiday party.

We support continued professional development and encourage professional and personal growth through our “FR Academy”, a learning management system offering a variety of online educational modules that cater to enhancing our internal training and learning culture.

Job Description:

Our firm has an immediate opening for a Legal Assistant in our Corporate Services Department (CSD). Reporting to the Manager of CSD, this position will require a self-starter with the ability to manage multiple tasks and adapt to changing priorities. The successful candidate will be organized, discreet, and detail-oriented. In addition, the successful candidate must be able to work independently and as part of a team.

Duties and Responsibilities:

• Draft and amend legal documentation and correspondence through general instruction, standard format or dictation;
• Prepare corporate minute books, agreements, and all related support documentation as required;
• Provide backup coverage for others;
• Handle administrative details, including accounting, opening and closing files, docketing, billing, etc.; and
• Perform routine clerical and general office duties as required.

Qualifications:

• Minimum of 3 years’ experience as a Legal Assistant;
• Legal Administration or Law Clerk Diploma preferred;
• Knowledge and understanding of business and legal terminology, and knowledge of corporate law considered an asset;
• Administrative, organizational and time management skills;
• Strong computer skills, including but not limited to Word and Outlook, and Corporate Database and Aderant Accounting software considered an asset;
• Strong written and oral communication skills;
• Strong research and problem-solving skills;
• Detail-oriented, hardworking and self-motivated;
• Ability to work independently with minimal supervision from Manager and Law Clerks, and possess a team player attitude; and
• Professional demeanour with the ability to interact and effectively communicate with individuals at all levels.

Want to join our FR team?

Fogler, Rubinoff LLP is an equal opportunity employer committed to fostering an inclusive, diverse, and respectful workplace. We welcome and encourage applications from individuals of all backgrounds, including First Nations, Inuit and Métis peoples, people with disabilities, members of racialized communities, and people who identify as women and/or LGBTQ2S+. Accommodations are available upon request for candidates participating in all aspects of the recruitment and selection process.

Compensation:

The expected annual salary range for this position is $50,000.00-$60,000.00. Compensation will be determined based on a variety of factors, including the successful candidate’s experience, skills, qualifications, and job-related knowledge. We are committed to equitable and competitive compensation that aligns with internal salary structures and external market benchmarks. This posting is for an existing vacancy.