Indigenous Practice Legal Assistant

Fogler, Rubinoff LLP; Toronto; Hybrid; CAD 60,000 - 73,000; Full time

Benefits offered by this job

RRSP matching

Extended health benefits

Dental benefits

Paid Time Off

Hybrid work structure

Job summary

Fogler, Rubinoff LLP in Toronto seeks a highly organized Legal Assistant for our Indigenous Practice. The role supports lawyers in Family, Aboriginal and Indigenous Law, including liaising with First Nations clients and managing complex calendars.

The successful candidate will draft and edit legal documents, coordinate meetings, and handle travel, billing and general administrative tasks with discretion and professionalism.

Qualifications

• Minimum five (5) years of experience as a Legal Assistant in a law firm setting.
• Experience in Family, Aboriginal, and Indigenous Law is preferred.
• Experience with litigation procedures, including administrative tribunal procedures, is an asset.

Responsibilities

• Assist with day-to-day operations of a team of lawyers representing Indigenous clients, focusing on Family, Aboriginal and Indigenous Law.
• Manage lawyers’ calendars, coordinate meetings with Indigenous clients, and arrange travel and accommodations.
• Draft, edit and finalize legal documents and correspondence for pleadings, notices, affidavits, motion records, and materials for all court levels.

Skills

Strong communication

Organizational skills

Time management

Client-service oriented

Teamwork

Attention to detail

Education

Law Clerk Diploma

Legal Administration Diploma

Tools

Aderant accounting software

Microsoft Office

Job description

Why become a Fogler, Rubinoff ("FR") team member?

At FR, one of our fundamental objectives is to keep our employees and their families healthy—physically, emotionally, and financially. To ensure the health and wellness of all our team members, we offer our Law Clerk, Staff and Support team members a comprehensive benefits package which includes extended health, dental, “flex" health care spending, disability insurance, a robust Employee and Family Assistance Program, an annual fitness allowance and an RRSP matching program.

All our team members enjoy flexible working schedules, and most positions are eligible to participate in our hybrid workplace structure, attending the office 2-3 days per week. Our team members also receive a generous Time Away from Work package, including flexible paid Personal Time Off, Volunteer time, paid Birthday, Moving Day, and more.

We believe in recognizing and rewarding our team members through our Milestone Anniversary Bonus program and our monthly acknowledgement of service excellence through our peer-to-peer “FRecognition” program. All team members enjoy complimentary on-site breakfast and snacks twice a week, and are invited to attend our annual events such as our Summer Gathering, Staff Appreciation Week, and our Holiday party.

We support continued professional development and encourage professional and personal growth through our “FR Academy”, a learning management system offering a variety of online educational modules that cater to enhancing our internal training and learning culture.

Our firm is seeking a highly organized and proactive Legal Assistant to support lawyers in our Indigenous Practice. This position is well-suited to someone with experience in Family, Aboriginal, and Indigenous Law, ideally with a background working with First Nations clients, and someone who demonstrates cultural and linguistic competency. Familiarity with litigation procedures, including administrative tribunal procedures, as well as a background in corporate/commercial matters, is an asset.

The successful candidate will be a detail-oriented professional who can manage complex calendars, coordinate meetings and travel, and handle a wide range of administrative tasks efficiently and discreetly.

Duties and Responsibilities:

• Assist with the day-to-day operations of a team of lawyers representing Indigenous clients, with a primary focus on Family, Aboriginal and Indigenous Law.
• Manage lawyers’ calendars, including meeting coordination with Indigenous clients and arranging travel and accommodations.
• Draft, edit, and finalize a variety of legal documents and correspondence, including pleadings, notices, affidavits, motion records, and materials for all court levels, as well as Regulatory Boards and Tribunals.
• Maintain organized and up-to-date lawyer files and records systems.
• Handle a wide range of administrative tasks, including email and calendar management, meeting coordination, file opening/closing, and duties related to accounting such as billing and expense tracking.
• Communicate professionally with clients, third parties, court staff, and other legal professionals.
• Provide backup coverage and general office support as needed.

Experience & Qualifications:

• Minimum of five (5) years’ experience as a Legal Assistant in a law firm setting;
• Experience in Family, Aboriginal, and/or Indigenous Law is preferred;
• Experience with litigation procedures, including the procedures of administrative tribunals, as well as a background in corporate/commercial matters, is an asset; and
• Legal Administration and/or Law Clerk Diploma considered an asset.

Knowledge & Skills:

• Knowledge of and experience working with First Nations clients, including cultural and linguistic competency, is preferred;
• Familiarity with Aderant accounting software an asset;
• Strong technical skills using Microsoft Office (Word, Outlook, and Calendar);
• Excellent oral and written communication skills;
• Solid understanding of business and legal terminology;
• Client-service oriented;
• Ability to work within a team environment and independently;
• Excellent organizational and time management skills; and
• Conscientious with strong attention to detail.

Want to join our FR team?

Fogler, Rubinoff LLP is an equal opportunity employer committed to fostering an inclusive, diverse, and respectful workplace. We welcome and encourage applications from individuals of all backgrounds, including First Nations, Inuit and Métis peoples, people with disabilities, members of racialized communities, and people who identify as women and/or LGBTQ2S+. Accommodations are available upon request for candidates participating in all aspects of the recruitment and selection process.

Compensation:

The expected annual salary range for this position is $60,001.00-73,000.00. Compensation will be determined based on a variety of factors, including the successful candidate’s experience, skills, qualifications, and job-related knowledge. We are committed to equitable and competitive compensation that aligns with internal salary structures and external market benchmarks. This posting is for an existing vacancy.