Legal Assistant - Condominium Law

Linds & Associates Ltd.; Toronto; On-site; CAD 42,000 - 62,000; Full time

Job summary

A leading law firm in downtown Toronto seeks a Legal Assistant for its Condominium Law department. The candidate will manage various administrative tasks, support busy law clerks, and track large condominium projects. Experience in Real Estate Law or a relevant legal program is preferred. This full-time, in-office position offers an excellent opportunity for learning and development in a dynamic environment.

Qualifications

• Previous experience as a legal assistant with some exposure to Real Estate Law or Condominiums would be considered an asset.
• Ability to handle time pressure and multiple demands.
• Flexibility to accommodate changing demands of the job.
• Flexibility to adapt to changing job demands.

Responsibilities

• Review Agreements of Purchase and Sale and enter information into Lawyer Done Deal.
• Keep track of large condominium projects using MS Excel.
• Assist with management of all deposits related to condominium purchases.
• Organize files and maintain all filing up to date.
• Diarize and track closings by maintaining team calendars.
• Handle incoming phone calls, mail, faxes and emails.
• Handling administrative tasks such as calls, mail, faxes and emails, wire deposits, opening/closing files, record books, photocopying.
• Maintain strong organizational skills and ability to multitask.

Skills

Strong technical skills using Microsoft 365 Suite of Applications

Working experience with Lawyer Done Deal or similar database

Strong verbal and written communication

Flexibility to work overtime

Verbal and written communication

Education

Completion of a related post-secondary Legal Assistant or Law Clerk program

Tools

Lawyer Done Deal

Teraview

Job description

Overview

Legal Assistant - Condominium
Downtown Toronto

Our client, an outstanding law firm located in the core of downtown Toronto, is in need of a Legal Assistant with some exposure to Real Estate Law or Condominiums or a recent graduate from a Law Clerk or Legal Assistant program to join its team. The successful candidate will closely work with the very busy Condominium Law Clerks and play an important role in supporting the department through various administrative requirements and tasks. This is a full-time permanent role. This role is all in office for optimum learning!

Responsibilities

• Reviewing Agreements of Purchase and Sale and entering information into Lawyer Done Deal
• Keeping track of large condominium projects using MS Excel
• Assist with the management of all deposits related to condominium purchases for numerous units/buildings
• Assisting in the closing process for both interim and final closings
• Organizing files and keeping all filing up to date (both paper and electronic)
• Diarizing and tracking closings by maintaining team calendars
• Various administrative tasks such as: handling incoming phone calls, mail, faxes and emails, wire deposits, opening files, closing files, record books, photocopying, etc.
• Strong organizational skills and ability to multitask

Requirements

• Previous experience as a legal assistant with some exposure to Real Estate Law or Condominiums would be considered an asset
• Successful completion of a related post-secondary Legal Assistant or Law Clerk program
• Handle time pressure situations and stress of multiple demands
• The ability to be flexible to the changing demands of the job

Skills

• Strong technical skills using Microsoft 365 Suite of Applications
• Working experience with Lawyer Done Deal or similar database and Teraview would be an asset
• Flexible to work overtime as required
• Strong verbal and written communication

Interested candidates should apply today! We thank all applicants for their interest in this role; however, only those selected for an interview will be contacted. Thank you for your interest in Linds & Associates Ltd.