Legal Assistant, Banking and Finance

Fasken; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

Fasken is seeking an experienced legal administrative professional to manage daily activities for a Banking and Finance practice group in Toronto. You will handle calendar management, document preparation, and coordination of cross-functional support with Billing Assistants, while ensuring accurate filing and compliance with precedents.

You will work under legal supervision to draft correspondence and banking/finance documents, maintain reminders, and support a back-office team with a

Qualifications

• Completion of a post-secondary Legal Assistant or Law Clerk course.
• 3+ years’ working experience (large firm experience).
• In-depth understanding of business and legal terminology.
• Solid computer and typing skills; proficiency in MS Office 365, Excel, PowerPoint, and Adobe Pro.
• Experience working with 3E and iManage Work an asset.

Responsibilities

• Handle all administrative duties such as email and calendar management, coordinate meetings, book boardrooms, process incoming and outgoing mail, prepare for expense reimbursements, travel arrangements, etc.
• Prepare and maintain a bring-forward system, as well as provide appropriate reminders.
• Under legal professional supervision, prepare initial drafts of correspondence, banking/finance documents, and critical date lists, based on precedents and/or instructions.
• Liaise with Billing Assistants for the monthly production of accounts.
• Ensure all physical and electronic filing is organized and up to date on a regular basis.
• Delegate tasks to and coordinate with other administrative departments.
• Provide backup coverage in the absence of other assistants.
• Other duties, as assigned.

Skills

MS Office 365

Advanced Excel

PowerPoint

Adobe Pro

Legal terminology

Typing speed

Education

Legal Assistant or Law Clerk certificate

Tools

3E

iManage Work

Job description

The successful candidate will independently manage the daily activities of a team of professionals in the Banking and Finance practice group. They will have strong work ethic, be collaborative, professional, adaptable and positive, and interested in their work. This role has a dual reporting relationship with the professionals in the share and the Manager, Legal Assistant Services.

Hours of work are from 9 am to 5 pm. Occasional pre-authorized overtime may be required to meet client needs.

Primary Responsibilities:

• Handle all administrative duties such as email and calendar management, coordinate meetings, book boardrooms, process incoming and outgoing mail, prepare for expense reimbursements, travel arrangements, etc.
• Prepare and maintain a bring-forward system, as well as provide appropriate reminders.
• Under legal professional supervision, prepare initial drafts of correspondence, banking/finance documents, and critical date lists, based on precedents and/or instructions.
• Liaise with Billing Assistants for the monthly production of accounts.
• Ensure all physical and electronic filing is organized and up to date on a regular basis.
• Delegate tasks to and coordinate with other administrative departments.
• Provide backup coverage in the absence of other assistants.
• Other duties, as assigned.

Required Knowledge and Experience:

• Completion of a post-secondary Legal Assistant or Law Clerk course.
• 3+ years’ working experience (large firm experience).
• In-depth understanding of business and legal terminology.
• Solid computer and typing skills; proficiency in MS Office 365, Excel, PowerPoint, and Adobe Pro.
• Experience working with 3E and iManage Work an asset.

Pay Range

$55,000 to $75,000 per annum. Pay range to be commensurate with experience.

Vacancy

This role is being posted to fill a current vacancy.

AI Disclosure

Please note that artificial intelligence tools may be used to assist in screening, assessing, or selecting applicants for this position.

About Fasken

As a premier law firm with over 900 lawyers worldwide, Fasken is where excellence meets expertise. We are dedicated to shaping the future our clients want, precisely when it matters most. For more information, visit fasken.com.

Diversity and Inclusion

At Fasken, we believe in a diverse workplace made up of people with unique experiences and qualities. It is important that all our members find our workplace welcoming and caring. An inclusive workplace creates a fair environment where people are respected and valued.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications.