Legal Assistant, Tax (Litigation)

Fasken; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

Fasken in Toronto is seeking a Tax Litigation Administrative Assistant to independently manage the daily activities of a team of professionals in the Tax group. You will be collaborative, professional, adaptable and positive, reporting to the Lawyers and the Manager, Legal Assistant Services.

Hours are 9 am–5 pm with occasional overtime. A post-secondary Legal Assistant or Law Clerk program and 3+ years tax disputes experience are required, along with solid knowledge of CRA processes and court

Qualifications

• Completion of a post-secondary Legal Assistant or Law Clerk program.
• Minimum 3+ years’ Tax Disputes/Litigation Assistant experience in a law firm.
• Strong business and legal terminology knowledge.
• Knowledge of CRA processes and court procedures (Tax Court Canada, Federal Court, etc.).
• Advanced proficiency in MS Office 365 and Adobe Acrobat Pro.
• Experience with Elite 3E and iManage Work.

Responsibilities

• Overseeing all administrative duties for a tax group, including email/calendar management.
• Coordinate meetings, travel, room bookings, and expense reporting.
• Support file openings and onboarding of clients; ensure timely procedures.
• Prepare and format litigation materials under supervision.
• Monitor deadlines, reminders, and follow-ups for litigation matters.
• Liaise with Billing Coordinators for monthly accounts production.
• Provide backup coverage and assist other administrative teams as needed.
• Maintain organized physical and electronic filing systems.

Skills

3+ years Tax disputes experience

Legal terminology

Administrative support

CRA processes knowledge

Education

Post-secondary Legal Assistant or Law Clerk program

Tools

MS Office 365

Adobe Acrobat Pro

Elite 3E

iManage Work

Job description

The successful candidate will independently manage the daily activities of a team of professionals in the Tax group. They will be collaborative, professional, adaptable and positive and interested in their work. This role has a dual reporting relationship with the Lawyers in the share and the Manager, Legal Assistant Services.

Hours of work are from 9 am to 5 pm. Occasional pre-authorized overtime may be required to meet client needs.

Primary Responsibilities:

• Overseeing all administrative duties such as email and calendar management, coordinating meetings, making travel arrangements, booking meeting rooms, processing incoming and outgoing mail and preparing expense reports.
• Assist with File opening process and onboarding of clients and ensure administrative procedures are completed accurately and in a timely manner.
• Under legal professional supervision, prepare, revise, format, proofread, legal correspondence, court documents, pleadings, affidavits, motion records, factums, books of authorities, and other litigation materials
• Monitor litigation deadlines, limitation periods, court dates, and bring-forward systems, providing proactive reminders and follow-up as required.
• Liaise with Billing Coordinators for the monthly production of accounts
• Providing administrative support to the team, as necessary
• Ensuring all physical and electronic filing is organized and up to date regularly
• Delegating tasks to, and coordinating with, other administrative departments
• Providing backup coverage in the absence of other assistants
• Other duties, as assigned.

Required Knowledge and Experience:

• Completion of a post-secondary Legal Assistant or Law Clerk program
• A minimum of 3+ years’ working experience as a Tax Disputes\\Litigation Assistant in a law firm environment
• In-depth understanding of business and legal terminology
• Knowledge of Canada Revenue Agency processes and court procedures (Tax Court Canada, Federal Court, Federal Court of Appeal) an asset
• Advanced proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat Pro.
• Experience working with Elite 3E, and iManage Work.

Pay Range

$55,000 to $75,000 per annum. Pay range to be commensurate with experience.

Vacancy

This role is being posted to fill a current vacancy.

AI Disclosure

Please note that artificial intelligence tools may be used to assist in screening, assessing, or selecting applicants for this position.

About Fasken

As a premier law firm with over 900 lawyers worldwide, Fasken is where excellence meets expertise. We are dedicated to shaping the future our clients want, precisely when it matters most. For more information, visit fasken.com.

Diversity and Inclusion

At Fasken, we believe in a diverse workplace made up of people with unique experiences and qualities. It is important that all our members find our workplace welcoming and caring. An inclusive workplace creates a fair environment where people are respected and valued.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications.