Legal Assistant

SBA Lawyers LLP; Toronto; Hybrid; CAD 40,000 - 55,000; Full time

Job summary

SBA Lawyers LLP in Toronto, ON is seeking a Legal Assistant for a full-time hybrid role. You will draft, format, and manage legal documents, coordinate with clients and courts, and support billing and research tasks. The position emphasizes accuracy, confidentiality, and timely delivery.

The role offers a collaborative, inclusive workplace with opportunities to grow within a forward-thinking legal practice.

Qualifications

• Knowledge of law and legal procedures relevant to a law firm environment.
• Proficiency in legal document preparation, drafting, formatting, and proofreading.
• Strong communication skills, both written and verbal, with professionals.
• Experience providing administrative support in a legal or professional office.
• Confidentiality and ethical conduct in handling client information.

Responsibilities

• Draft, format, and manage legal documents including correspondence, agreements, and court forms.
• Organize files, maintain calendars, schedule meetings, and coordinate client/court communications.
• Manage deadlines, prepare and proofread materials, and ensure accurate filing in digital and physical formats.
• Assist with basic legal research, billing support, and use of practice management software.

Skills

Strong communication

Attention to detail

Professionalism

Client interaction

Time management

Education

Legal Assistant / Law Clerk diploma or certificate

Tools

MS Office

Document management systems

Practice management tools

Job description

Company Description

SBA Lawyers LLP was established on January 8, 2018, founded on a modern and progressive vision for the practice of law. The firm is led by a majority-female partnership that values innovation over outdated hierarchies and traditions. SBA Lawyers LLP focuses on building a collaborative, respectful, and inclusive workplace where team members are trusted with responsibility and given opportunities to grow. The firm is committed to high-quality legal service, efficient processes, and a client-centered approach. Applicants can expect an environment that encourages professional development, open communication, and forward-thinking legal practice.

Role Description

The Legal Assistant is a full-time, hybrid role based in Toronto, ON, with the opportunity to work from home for part of the schedule. In this position, the Legal Assistant will support lawyers with drafting, formatting, and managing legal documents, including correspondence, agreements, and court forms. Daily tasks include organizing files, maintaining calendars, scheduling meetings, and coordinating communication with clients, courts, and other parties. The role involves managing deadlines, preparing and proofreading materials, and ensuring accurate filing and record-keeping in both digital and physical formats. The Legal Assistant will also assist with basic legal research, billing support, and the use of practice management software to keep matters on track and well-documented.

Qualifications

• Knowledge of Law and foundational understanding of legal procedures relevant to a law firm environment.
• Proficiency in Legal Document Preparation, including drafting, formatting, and proofreading legal correspondence and forms.
• Strong Communication skills, both written and verbal, with the ability to interact professionally with clients, colleagues, and external stakeholders.
• Experience providing Administrative Assistance in a legal or professional office setting, including file management, scheduling, and record-keeping.
• Prior experience working as a Legal Assistant or in a similar support role within a law firm or legal department.
• High attention to detail, strong organizational skills, and ability to manage multiple deadlines in a fast-paced environment.
• Comfort with legal and office software (e.g., MS Office, document management systems, practice management tools).
• Diploma or certificate in Legal Assistant, Law Clerk, or a related field; equivalent experience may be considered.
• Commitment to confidentiality, professionalism, and ethical conduct in handling sensitive client information.