Legal Assistant

Loopstra Nixon LLP; Toronto; On-site; CAD 55,000 - 65,000; Full time

Benefits offered by this job

Health and dental benefits

Health Care Spending Account

Professional development and education

Job summary

Loopstra Nixon LLP is seeking a Legal Assistant, Support Services to provide backup coverage during absences and support overflow work across the Firm. This role offers exposure to multiple practice areas while building skills in a supportive and professional environment.

The ideal candidate is adaptable, resourceful, and eager to take on new challenges while delivering high-quality support to our lawyers and legal assistants.

Qualifications

• Post-secondary education in legal administration or equivalent.
• Excellent oral and written communication with attention to detail.
• Highly organized with ability to manage multiple priorities in a fast-paced setting.
• Flexible and adaptable to working with different lawyers and practice areas.
• Strong proficiency in Microsoft Office (Word, Outlook, Excel).
• Commitment to maintaining confidentiality at all times.

Responsibilities

• Format, prepare, proofread correspondence, and legal documents.
• Track and diarize critical deadlines and coordinate calendars to ensure smooth file progression.
• Provide administrative support including file opening/closure, docket entry, client list maintenance, billing coordination, expense processing, and invoice payments in accordance with Firm policies.
• Maintain an organized and current file system for client files.
• Step into existing assistant roles during absences and provide overflow support where needed.

Skills

Communication skills

Organizational skills

Adaptability

Confidentiality

Attention to detail

Education

Post-Secondary education in legal administration

Tools

Microsoft Office

Job description

We are currently seeking a Legal Assistant, Support Services to provide backup coverage during absences and to support overflow work across the Firm. This role offers an excellent opportunity to gain exposure to multiple practice areas while building skills in a supportive and professional environment. The ideal candidate is adaptable, resourceful, and eager to take on new challenges while delivering high-quality support to our lawyers and legal assistants.

What You Will Be Doing

• Format, prepare, proofread correspondence, and legal documents.
• Track and diarize critical deadlines and coordinate calendars to ensure smooth file progression.
• Provide administrative support including file opening/closure, docket entry, client list maintenance, billing coordination, expense processing, and invoice payments in accordance with Firm policies.
• Maintain an organized and current file system for client files.
• Step into existing assistant roles during absences and provide overflow support where needed.

Qualifications

• Post-Secondary education in legal administration or equivalent with at least 1 year of experience in a similar role.
• Excellent oral and written communication skills with strong attention to detail.
• Highly organized with the ability to manage multiple priorities in a fast-paced setting.
• Flexible and adaptable to working with different lawyers, practice areas, and working styles.
• Strong proficiency in Microsoft Office (Word, Outlook, Excel).
• Commitment to maintaining confidentiality at all times.

Compensation & Benefits

• Salary range: $55,000 - $65,000 CAD, commensurate with experience
• Comprehensive health and dental benefits
• Health Care Spending Account
• Professional development and education assistance
• Wellness and employee engagement programs

Additional Information

• This job posting is for an existing vacancy.
• We do not use artificial intelligence (AI) to screen or assess candidates in our recruitment process.

Loopstra Nixon is an equal opportunity employer committed to fostering an inclusive, equitable, and accessible environment. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, we are dedicated to providing accommodations throughout the recruitment process. If you require any accommodations, please notify us, and we will work with you to meet your needs.