Corporate Legal Assistant

IQ PARTNERS; Toronto; On-site; CAD 50,000 - 65,000; Full time

Job summary

A reputable law firm in Toronto is seeking a Corporate Legal Assistant to join their team. The ideal candidate will have a Legal Assistant Diploma and at least 1+ years of experience in corporate law. Responsibilities include managing correspondence, preparing corporate documents, and liaising with clients. Excellent organizational skills and proficiency in Microsoft Office are essential. This position offers a full-time employment opportunity in a professional environment.

Qualifications

• Minimum of 1+ years of experience supporting corporate lawyers.
• Ability to manage multiple priorities in a fast-paced environment.
• Proactive and resourceful with the ability to work independently.

Responsibilities

• Manage incoming correspondence and emails.
• Assist with the preparation and filing of corporate documents.
• Coordinate travel and meeting schedules for corporate transactions.

Skills

Proficiency in Microsoft Office Suite

Time management

Problem-solving skills

Strong written and verbal communication

Attention to detail

Education

Legal Assistant Diploma or equivalent education

Tools

Legal document management systems

Job description

Overview

Our client, a well-established and highly regarded law firm, is looking for a Corporate Legal Assistant to join their Toronto office. This is an excellent opportunity to be part of a high-performing legal team that values professionalism, excellence, and client service.

What You’ll Be Doing:

• Managing incoming correspondence and emails, prioritizing for review, drafting responses, or redirecting to appropriate team members.
• Assisting with the preparation and filing of corporate documents related to incorporations, amendments, annual returns, and other business filings.
• Coordinating travel, meeting schedules, and logistics for corporate transactions and closings.
• Supporting the preparation of presentations, reports, and materials for internal and external meetings, including board and shareholder meetings.
• Maintaining organized and up-to-date electronic and physical corporate records, including minute books and corporate databases.
• Processing lawyer expenses, reconciling reports, and ensuring adherence to firm policies.
• Opening and closing client matters in accordance with internal protocols.
• Handling time entry, docketing, and billing tasks with accuracy and efficiency.
• Managing complex calendars, coordinating meetings, and preparing lawyers with necessary documents and briefing materials.
• Liaising with clients, government offices, and regulatory bodies regarding filings, forms, and corporate compliance.

What You Bring to the Table:

• Legal Assistant Diploma or equivalent education.
• Minimum of 1+ years of experience supporting corporate lawyers in areas such as competition, financial services, business, or tax law.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and legal document management systems.
• Excellent organizational and time management skills with a strong attention to detail.
• Strong written and verbal communication skills, with a high level of professionalism.
• Proactive and resourceful, with the ability to work independently and as part of a team.
• Strong problem-solving skills and a commitment to continuous learning.
• Willingness to work flexible hours as needed.

Seniority level

• Not Applicable

Employment type

• Full-time

Job function

• Legal

Industries

• Legal Services

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